OCHIN
Position Overview
The Payroll Specialist III partners with the HR team on the coordination, administration, and communication of payroll related services, systems, and events. This position serves as the connector between HR and Finance working to help provide accurate and timely payroll as well as exceptional customer service to our most valuable resource, our people.
Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
Ensure complete documentation of the payroll process, and review on a quarterly basis
Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
End-to-end management of semi-monthly payroll function in multiple states
Audit W-2 reports annually prior to distribution
Respond to employee questions related to payroll with an expected high-level of helpful, efficient service.
Export approved timesheet data to the Project Accounting Module of the accounting system.
Set up, maintain, and manage garnishments processing
Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
Prepare and enter journal entries for each payroll period
Monitor PTO balances to ensure compliance with internal and external guidelines
Enter and maintain accurate Employee information into HRIS system
Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
Filing employee and HR information into appropriate files and in accordance with regulations
Maintain accurate payroll related files/reports for annual audit; E-file documents
Support the Open Enrollment Process annually
Support the HR team in answering employee inquiries related to payroll and benefits
Ensure that the Payroll SharePoint page is updated timely and accurately
Train and mentor new team members and peers in areas of expertise
Manage relationships with all HRIS vendors and ensure they are meeting SLA’s
Assist in implementation, administration, and reporting of all HRIS systems
Assist in evaluation of reports, decisions, and results of department in relation to established goals Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
Maintain compliance with federal and state regulations concerning employment
Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues (Huddle, all staff emails, in person)
Work collaboratively with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
Accurately tracks time in accordance with processes established at the organizational level
Other duties as assigned
Requirements
Bachelor’s Degree in Accounting, Finance, or a related field; or an equivalent combination of education and experience
Minimum of 5 years of providing Payroll services
Experience processing full cycle multi-state Payroll
Experience with Paylocity, Workday and ClickTime highly preferred.
FPC or CPP Certification highly preferred.
Experience processing payroll in a medium sized company (1000 or more employees)
Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
Exceptional organizational, attention to detail, and time management skills
Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
Ability to be self-directed and motivated
Strong problem solving, collaboration, and customer service skills
Ability to grasp issues quickly and work on the right things at the right time
Ability to develop professional relationships with employees and management
Prior to moving forward to the team interview, all candidates are required to complete a 50–60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success.
To keep our colleagues, members, and communities safe, OCHIN requires all employees—including remote employees, contractors, interns, and new hires—to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.
Work Location and Travel Requirements OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.
Work from home requirements are:
Ability to work independently and efficiently from a home office environment
High Speed Internet Service
It is a requirement that employees work in a distraction free workplace
Travel required up to 20% nationally for on-site Go Live support based on business requirements for OCHIN
(OR) Travel may be required nationally based on business requirements for OCHIN
We offer a comprehensive range of benefits. See our website for details: https://ochin.org/careers
Equal Opportunity Statement OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.
As an Equal Opportunity and Affiant Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.
Base Pay Overview OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. For this role, the typical offer range falls between the minimum and midpoint of the pay range. Pay information by position level is listed below. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.
Level I : Typically pays between the minimum and 30th percentile of the band
Level II : Typically pays between the 15th and 35th percentile of the band
Level III : Typically pays between the 30th ($84,239) and 55th ($100,439) percentile of the band
Full Pay Band for Payroll Specialist is $64,800 - $129,599
#J-18808-Ljbffr
Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
Ensure complete documentation of the payroll process, and review on a quarterly basis
Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
End-to-end management of semi-monthly payroll function in multiple states
Audit W-2 reports annually prior to distribution
Respond to employee questions related to payroll with an expected high-level of helpful, efficient service.
Export approved timesheet data to the Project Accounting Module of the accounting system.
Set up, maintain, and manage garnishments processing
Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
Prepare and enter journal entries for each payroll period
Monitor PTO balances to ensure compliance with internal and external guidelines
Enter and maintain accurate Employee information into HRIS system
Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
Filing employee and HR information into appropriate files and in accordance with regulations
Maintain accurate payroll related files/reports for annual audit; E-file documents
Support the Open Enrollment Process annually
Support the HR team in answering employee inquiries related to payroll and benefits
Ensure that the Payroll SharePoint page is updated timely and accurately
Train and mentor new team members and peers in areas of expertise
Manage relationships with all HRIS vendors and ensure they are meeting SLA’s
Assist in implementation, administration, and reporting of all HRIS systems
Assist in evaluation of reports, decisions, and results of department in relation to established goals Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
Maintain compliance with federal and state regulations concerning employment
Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues (Huddle, all staff emails, in person)
Work collaboratively with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
Accurately tracks time in accordance with processes established at the organizational level
Other duties as assigned
Requirements
Bachelor’s Degree in Accounting, Finance, or a related field; or an equivalent combination of education and experience
Minimum of 5 years of providing Payroll services
Experience processing full cycle multi-state Payroll
Experience with Paylocity, Workday and ClickTime highly preferred.
FPC or CPP Certification highly preferred.
Experience processing payroll in a medium sized company (1000 or more employees)
Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
Exceptional organizational, attention to detail, and time management skills
Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
Ability to be self-directed and motivated
Strong problem solving, collaboration, and customer service skills
Ability to grasp issues quickly and work on the right things at the right time
Ability to develop professional relationships with employees and management
Prior to moving forward to the team interview, all candidates are required to complete a 50–60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success.
To keep our colleagues, members, and communities safe, OCHIN requires all employees—including remote employees, contractors, interns, and new hires—to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.
Work Location and Travel Requirements OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.
Work from home requirements are:
Ability to work independently and efficiently from a home office environment
High Speed Internet Service
It is a requirement that employees work in a distraction free workplace
Travel required up to 20% nationally for on-site Go Live support based on business requirements for OCHIN
(OR) Travel may be required nationally based on business requirements for OCHIN
We offer a comprehensive range of benefits. See our website for details: https://ochin.org/careers
Equal Opportunity Statement OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.
As an Equal Opportunity and Affiant Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.
Base Pay Overview OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. For this role, the typical offer range falls between the minimum and midpoint of the pay range. Pay information by position level is listed below. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.
Level I : Typically pays between the minimum and 30th percentile of the band
Level II : Typically pays between the 15th and 35th percentile of the band
Level III : Typically pays between the 30th ($84,239) and 55th ($100,439) percentile of the band
Full Pay Band for Payroll Specialist is $64,800 - $129,599
#J-18808-Ljbffr