Ascent Insurance Group
About Us
Since 2006, the Ascent Insurance Group, formerly known as Linsenmeyer Bogie and Varnell Insurance Agency, has proudly represented a handpicked selection of financially responsible and reputable national insurance brands. Our primary mission is to provide you with the most solid protection for all your insurance needs. We understand that your business, family, and assets are precious to you. However, navigating the complex world of insurance can be challenging. This is where Ascent Insurance Group steps in as your trusted partner. Whether you reside in Edmond, Oklahoma City, Yukon, Mustang, Norman, Tonkawa, Lawton, Tulsa, or the surrounding areas, we leverage our extensive experience to be your insurance crusader. Together, we’ll navigate potential risks, create tailored insurance solutions, and ensure that you have the coverage that truly safeguards what matters most to you. At Ascent Insurance Group, we’re not just about policies – we’re about building lasting relationships founded on trust and exceptional service.
Executive Assistant Position Overview We are seeking a highly organized, tech-savvy, and trustworthy Executive Assistant to support the agency’s executive leadership team. This role will provide direct administrative support, assist with project coordination, and help drive execution across the organization. The ideal candidate will be proactive, adaptable, and comfortable handling sensitive information while working closely with leadership and team members at all levels. This position is primarily based in-office with occasional travel to branch locations or external meetings.
Key Responsibilities Administrative Support
Manage calendars, scheduling, and meeting logistics for executive leadership
Draft, edit, and prepare correspondence, reports, and presentations as needed
Take meeting notes, track action items, and ensure timely follow-up
Assist with travel arrangements, expense tracking, and general administrative tasks
Project & Operations Support
Support leadership on integration, workflow, and operational initiatives
Track timelines, milestones, and deliverables across projects
Pull reports, gather data, and assist with budget / financial visibility
Coordinate with team leads and department heads to ensure accountability
Take on portions of leadership initiatives and see them through to completion
Culture & Engagement
Assist with internal communications and morale initiatives
Help organize agency events, meetings, and team engagement efforts
Maintain a positive, professional presence as a representative of the executive team
Leadership Support
Serve as a flexible resource to multiple executives, with varying levels of involvement
Occasionally assist in preparing materials for partner / ownership-level meetings
Exercise discretion and judgment in handling confidential information and sensitive situations
Other duties as assigned
Qualifications
High School Diploma required; Associate or Bachelor’s Degree a plus
Prior experience in administrative support, operations, or project coordination required
Insurance or agency experience a plus but not required
Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and comfort with learning new systems
Excellent written and verbal communication skills, with the ability to draft professional correspondence when needed
Strong interpersonal skills; comfortable interacting with leadership, staff, and external partners
Strong organizational and time management skills; ability to prioritize and juggle multiple tasks
Demonstrated initiative, problem-solving skills, and ability to work independently with limited handholding
High level of discretion, integrity, and professionalism
Hours Monday-Friday, 8:30am-4:30pm; Fridays are remote
Office Location 1140 NW 50th Street, Oklahoma City, OK 73118
Benefits
Competitive Salary
Health Insurance Plans (PPO, HSA, Copay Options)
Dental Insurance
Vision Insurance
Company Paid Disability Insurance
Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
401(k) with Safe Harbor Match
Paid Time Off
Paid Holidays
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Executive Assistant Position Overview We are seeking a highly organized, tech-savvy, and trustworthy Executive Assistant to support the agency’s executive leadership team. This role will provide direct administrative support, assist with project coordination, and help drive execution across the organization. The ideal candidate will be proactive, adaptable, and comfortable handling sensitive information while working closely with leadership and team members at all levels. This position is primarily based in-office with occasional travel to branch locations or external meetings.
Key Responsibilities Administrative Support
Manage calendars, scheduling, and meeting logistics for executive leadership
Draft, edit, and prepare correspondence, reports, and presentations as needed
Take meeting notes, track action items, and ensure timely follow-up
Assist with travel arrangements, expense tracking, and general administrative tasks
Project & Operations Support
Support leadership on integration, workflow, and operational initiatives
Track timelines, milestones, and deliverables across projects
Pull reports, gather data, and assist with budget / financial visibility
Coordinate with team leads and department heads to ensure accountability
Take on portions of leadership initiatives and see them through to completion
Culture & Engagement
Assist with internal communications and morale initiatives
Help organize agency events, meetings, and team engagement efforts
Maintain a positive, professional presence as a representative of the executive team
Leadership Support
Serve as a flexible resource to multiple executives, with varying levels of involvement
Occasionally assist in preparing materials for partner / ownership-level meetings
Exercise discretion and judgment in handling confidential information and sensitive situations
Other duties as assigned
Qualifications
High School Diploma required; Associate or Bachelor’s Degree a plus
Prior experience in administrative support, operations, or project coordination required
Insurance or agency experience a plus but not required
Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and comfort with learning new systems
Excellent written and verbal communication skills, with the ability to draft professional correspondence when needed
Strong interpersonal skills; comfortable interacting with leadership, staff, and external partners
Strong organizational and time management skills; ability to prioritize and juggle multiple tasks
Demonstrated initiative, problem-solving skills, and ability to work independently with limited handholding
High level of discretion, integrity, and professionalism
Hours Monday-Friday, 8:30am-4:30pm; Fridays are remote
Office Location 1140 NW 50th Street, Oklahoma City, OK 73118
Benefits
Competitive Salary
Health Insurance Plans (PPO, HSA, Copay Options)
Dental Insurance
Vision Insurance
Company Paid Disability Insurance
Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
401(k) with Safe Harbor Match
Paid Time Off
Paid Holidays
#J-18808-Ljbffr