Executive Assistant Job at Ascent Insurance Group in Oklahoma City

About Us Since 2006, the Ascent Insurance Group, formerly known as Linsenmeyer Bogie and Varnell Insurance Agency, has proudly represented a handpicked selection of financially responsible and reputable national insurance brands. Our primary mission is to provide you with the most solid protection for all your insurance needs. We understand that your business, family, and assets are precious to you. However, navigating the complex world of insurance can be challenging. This is where Ascent Insurance Group steps in as your trusted partner. Whether you reside in Edmond, Oklahoma City, Yukon, Mustang, Norman, Tonkawa, Lawton, Tulsa, or the surrounding areas, we leverage our extensive experience to be your insurance crusader. Together, we’ll navigate potential risks, create tailored insurance solutions, and ensure that you have the coverage that truly safeguards what matters most to you. At Ascent Insurance Group, we’re not just about policies – we’re about building lasting relationships founded on trust and exceptional service. Executive Assistant Position Overview We are seeking a highly organized, tech-savvy, and trustworthy Executive Assistant to support the agency’s executive leadership team. This role will provide direct administrative support, assist with project coordination, and help drive execution across the organization. The ideal candidate will be proactive, adaptable, and comfortable handling sensitive information while working closely with leadership and team members at all levels. This position is primarily based in-office with occasional travel to branch locations or external meetings. Key Responsibilities Administrative Support Manage calendars, scheduling, and meeting logistics for executive leadership Draft, edit, and prepare correspondence, reports, and presentations as needed Take meeting notes, track action items, and ensure timely follow-up Assist with travel arrangements, expense tracking, and general administrative tasks Project & Operations Support Support leadership on integration, workflow, and operational initiatives Track timelines, milestones, and deliverables across projects Pull reports, gather data, and assist with budget / financial visibility Coordinate with team leads and department heads to ensure accountability Take on portions of leadership initiatives and see them through to completion Culture & Engagement Assist with internal communications and morale initiatives Help organize agency events, meetings, and team engagement efforts Maintain a positive, professional presence as a representative of the executive team Leadership Support Serve as a flexible resource to multiple executives, with varying levels of involvement Occasionally assist in preparing materials for partner / ownership-level meetings Exercise discretion and judgment in handling confidential information and sensitive situations Other duties as assigned Qualifications High School Diploma required; Associate or Bachelor’s Degree a plus Prior experience in administrative support, operations, or project coordination required Insurance or agency experience a plus but not required Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) and comfort with learning new systems Excellent written and verbal communication skills, with the ability to draft professional correspondence when needed Strong interpersonal skills; comfortable interacting with leadership, staff, and external partners Strong organizational and time management skills; ability to prioritize and juggle multiple tasks Demonstrated initiative, problem-solving skills, and ability to work independently with limited handholding High level of discretion, integrity, and professionalism Hours Monday-Friday, 8:30am-4:30pm; Fridays are remote Office Location 1140 NW 50th Street, Oklahoma City, OK 73118 Benefits Competitive Salary Health Insurance Plans (PPO, HSA, Copay Options) Dental Insurance Vision Insurance Company Paid Disability Insurance Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance 401(k) with Safe Harbor Match Paid Time Off Paid Holidays #J-18808-Ljbffr