Saez Distributors
Job Description
Job Description
Description :
Saez Distributors is one South Florida’s leading distributors of Air Conditioning & Refrigeration, equipment and supplies. We are currently seeking a Purchasing Coordinator. We pride ourselves on providing high-quality HVAC products and exceptional customer service to our clients. As we continue to grow, we seek talented individuals to join our team and contribute to our success.
Job Overview The Purchasing Manager at Saez Distributors will oversee the company's procurement activities, ensuring the supply chain is efficient and cost-effective. The role involves managing vendor relationships, negotiating contracts, and maintaining accurate records of all purchasing activities. The Purchasing Manager will play a key role in inventory management, quality control, and aligning purchasing strategies with the company's overall objectives.
Duties & Responsibilities Vendor Management
Develop and maintain relationships with suppliers.
Evaluate vendor performance and negotiate contracts and pricing agreements.
Ensure suppliers meet quality, delivery, and service requirements.
Conduct vendor lead time and performance inquiries.
Organize and keep vendor catalogs, promotional flyers, and yearly price sheet updates.
Procurement Strategy
Develop and implement purchasing strategies that align with the company’s goals.
Forecast demand and manage inventory levels to minimize stockouts and overstock situations.
Identify and assess potential suppliers and manage sourcing activities.
Create and maintain, Vendor Contract Profiles, Vendor Price Sheets, Promotional Price Sheets.
Defining Normal vs. Regional price sheets. Setting up vendor price sheet headers & masters.
Manually Input or upload Pricing from a Flat File (excel). Review fast moving commodity item price sheets on a weekly basis.
Work with Territory Sales Managers to add their respective customers to Vendor Contract Profiles.
Create Promotional Price Masters and Detail Profiles.
Request new product samples and work with management and sales team to provide feedback.
Informing sales team of upcoming price increases, product changes, and promotions
Purchase Order Management
Oversee the creation and management of purchase orders, ensuring accuracy and timeliness.
Maintain and update ETA dates for purchase orders.
Run various reports to aid in managing purchase orders and vendors (e.g., Recommended Order reports, stock backorder fillable by branch / vendor, non-stock backorder fillable, receiving report log, incomplete directs).
Generate quarterly and annual purchase reports for minimum spend and buying group compliance.
Using system generated recommended order reports (RORs) to create Purchase Orders.
Process purchase orders for replenishment, backorders, and special-order items.
Manual Purchase Order Creation for special order items and direct order POs.
Implement consistent order consolidation processes to meet vendor minimum freight requirements and / or vendor order minimum quantities.
Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
Handing the RMA process including coordinating freight shipments back to manufacturers.
Inventory Management
Work closely with branch managers, warehouse personnel, and inventory teams to ensure optimal stock levels.
Coordinate with other departments to ensure alignment on inventory needs and purchasing activities.
Using Excel SQL reports to analyze inventory velocity, monthly sales volumes, and monthly inventory average values.
Update current purchasing and counter books.
Creating and managing transfers between branches to allocate adequate inventory.
Creating new product SKUs, retiring old product SKUs, tagging products as superseded.
Creating associated product links to help sales team with upselling.
Compliance and Reporting
Ensure compliance with all regulatory requirements and company policies.
Maintain accurate records of all procurement activities.
Prepare and present regular reports on purchasing activities, vendor performance, and cost savings.
Requirements : Qualifications
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Minimum of 2 years of experience in purchasing or supply chain management, preferably in the HVAC or similar industry.
Proven experience in vendor negotiation and contract management.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Proficiency in procurement software and Microsoft Office Suite.
Proficient in Using Dropbox to Save Files Securely, Share Folders, Share Large Files, Request Files.
Using Google Apps for Work (Gmail, Google Sheets, Google Docs, Google Forms) to send emails, create documents, create forms, collect form responses.
Advanced Excel skills, including the ability to create complex spreadsheets, use advanced formulas, and generate detailed reports.
Knowledge of HVAC products and market trends is a plus.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Must be able to lift and handle items weighing up to 50 pounds on an occasional basis.
Must be able to work with a minimum amount of supervision.
Working Conditions
Office environment with occasional visits to supplier sites and company warehouses.
Full-time position with standard working hours; may require additional hours during peak periods.
Job Type:
Full-time
Benefits
Health insurance
Paid time off
Schedule
8 hour shift
Monday to Friday
Experience
Purchasing : 2 years (Required)
Language
English (Required)
Spanish (Preferred)
Ability to Commute
Miami, FL 33122 (Required)
#J-18808-Ljbffr
Job Description
Description :
Saez Distributors is one South Florida’s leading distributors of Air Conditioning & Refrigeration, equipment and supplies. We are currently seeking a Purchasing Coordinator. We pride ourselves on providing high-quality HVAC products and exceptional customer service to our clients. As we continue to grow, we seek talented individuals to join our team and contribute to our success.
Job Overview The Purchasing Manager at Saez Distributors will oversee the company's procurement activities, ensuring the supply chain is efficient and cost-effective. The role involves managing vendor relationships, negotiating contracts, and maintaining accurate records of all purchasing activities. The Purchasing Manager will play a key role in inventory management, quality control, and aligning purchasing strategies with the company's overall objectives.
Duties & Responsibilities Vendor Management
Develop and maintain relationships with suppliers.
Evaluate vendor performance and negotiate contracts and pricing agreements.
Ensure suppliers meet quality, delivery, and service requirements.
Conduct vendor lead time and performance inquiries.
Organize and keep vendor catalogs, promotional flyers, and yearly price sheet updates.
Procurement Strategy
Develop and implement purchasing strategies that align with the company’s goals.
Forecast demand and manage inventory levels to minimize stockouts and overstock situations.
Identify and assess potential suppliers and manage sourcing activities.
Create and maintain, Vendor Contract Profiles, Vendor Price Sheets, Promotional Price Sheets.
Defining Normal vs. Regional price sheets. Setting up vendor price sheet headers & masters.
Manually Input or upload Pricing from a Flat File (excel). Review fast moving commodity item price sheets on a weekly basis.
Work with Territory Sales Managers to add their respective customers to Vendor Contract Profiles.
Create Promotional Price Masters and Detail Profiles.
Request new product samples and work with management and sales team to provide feedback.
Informing sales team of upcoming price increases, product changes, and promotions
Purchase Order Management
Oversee the creation and management of purchase orders, ensuring accuracy and timeliness.
Maintain and update ETA dates for purchase orders.
Run various reports to aid in managing purchase orders and vendors (e.g., Recommended Order reports, stock backorder fillable by branch / vendor, non-stock backorder fillable, receiving report log, incomplete directs).
Generate quarterly and annual purchase reports for minimum spend and buying group compliance.
Using system generated recommended order reports (RORs) to create Purchase Orders.
Process purchase orders for replenishment, backorders, and special-order items.
Manual Purchase Order Creation for special order items and direct order POs.
Implement consistent order consolidation processes to meet vendor minimum freight requirements and / or vendor order minimum quantities.
Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
Handing the RMA process including coordinating freight shipments back to manufacturers.
Inventory Management
Work closely with branch managers, warehouse personnel, and inventory teams to ensure optimal stock levels.
Coordinate with other departments to ensure alignment on inventory needs and purchasing activities.
Using Excel SQL reports to analyze inventory velocity, monthly sales volumes, and monthly inventory average values.
Update current purchasing and counter books.
Creating and managing transfers between branches to allocate adequate inventory.
Creating new product SKUs, retiring old product SKUs, tagging products as superseded.
Creating associated product links to help sales team with upselling.
Compliance and Reporting
Ensure compliance with all regulatory requirements and company policies.
Maintain accurate records of all procurement activities.
Prepare and present regular reports on purchasing activities, vendor performance, and cost savings.
Requirements : Qualifications
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Minimum of 2 years of experience in purchasing or supply chain management, preferably in the HVAC or similar industry.
Proven experience in vendor negotiation and contract management.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Proficiency in procurement software and Microsoft Office Suite.
Proficient in Using Dropbox to Save Files Securely, Share Folders, Share Large Files, Request Files.
Using Google Apps for Work (Gmail, Google Sheets, Google Docs, Google Forms) to send emails, create documents, create forms, collect form responses.
Advanced Excel skills, including the ability to create complex spreadsheets, use advanced formulas, and generate detailed reports.
Knowledge of HVAC products and market trends is a plus.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Must be able to lift and handle items weighing up to 50 pounds on an occasional basis.
Must be able to work with a minimum amount of supervision.
Working Conditions
Office environment with occasional visits to supplier sites and company warehouses.
Full-time position with standard working hours; may require additional hours during peak periods.
Job Type:
Full-time
Benefits
Health insurance
Paid time off
Schedule
8 hour shift
Monday to Friday
Experience
Purchasing : 2 years (Required)
Language
English (Required)
Spanish (Preferred)
Ability to Commute
Miami, FL 33122 (Required)
#J-18808-Ljbffr