Robert Half
Job Description
Job Description
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Rochester, New York. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth daily operations. This position requires excellent communication skills, attention to detail, and the ability to multitask efficiently.
Responsibilities:
• Welcome and assist visitors, ensuring they have a positive experience and are directed appropriately.
• Answer and manage multi-line phone systems, including screening calls and taking accurate messages.
• Monitor and maintain security procedures, including issuing visitor badges and maintaining a logbook.
• Process incoming and outgoing mail and deliveries in a timely manner.
• Schedule appointments, coordinate meeting rooms, and manage event calendars.
• Provide administrative support, such as scanning, copying, filing, and organizing documents.
• Keep reception and common areas clean, stocked, and presentable.
• Order, organize, and distribute office supplies as needed.
• Update and maintain records and databases with accurate information.
• Perform additional clerical tasks, including faxing, data entry, and email correspondence.• Proficiency in managing multi-line phone systems.
• Strong customer service skills with a detail-oriented and welcoming demeanor.
• Experience in data entry and maintaining accurate records.
• Ability to handle email correspondence effectively and with attention to detail.
• Excellent interpersonal skills for interacting with visitors and team members.
• Proficiency in Microsoft Office tools, including Word, Excel, and Outlook.
• Strong organizational skills for maintaining files and scheduling appointments.
• Ability to multitask and prioritize tasks efficiently.
Responsibilities:
• Welcome and assist visitors, ensuring they have a positive experience and are directed appropriately.
• Answer and manage multi-line phone systems, including screening calls and taking accurate messages.
• Monitor and maintain security procedures, including issuing visitor badges and maintaining a logbook.
• Process incoming and outgoing mail and deliveries in a timely manner.
• Schedule appointments, coordinate meeting rooms, and manage event calendars.
• Provide administrative support, such as scanning, copying, filing, and organizing documents.
• Keep reception and common areas clean, stocked, and presentable.
• Order, organize, and distribute office supplies as needed.
• Update and maintain records and databases with accurate information.
• Perform additional clerical tasks, including faxing, data entry, and email correspondence.• Proficiency in managing multi-line phone systems.
• Strong customer service skills with a detail-oriented and welcoming demeanor.
• Experience in data entry and maintaining accurate records.
• Ability to handle email correspondence effectively and with attention to detail.
• Excellent interpersonal skills for interacting with visitors and team members.
• Proficiency in Microsoft Office tools, including Word, Excel, and Outlook.
• Strong organizational skills for maintaining files and scheduling appointments.
• Ability to multitask and prioritize tasks efficiently.