Administrative Assistant Job at Rutgers University in Newark

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Position Information

Administrative Assistant

Job Category: Staff & Executive - Administrative & Support

Department: Office of Communications - Nwk

Reports To: Assistant Director of Communications and Marketing

Grade: 03

Full Time

Posting Open Date: 10/15/2025

Overview

The Rutgers University- Newark (R U-N) Office of Communications reports to the RU‑N Chancellor’s office. We oversee external and internal communications, public/media relations, brand identity, communications/marketing strategy, the core RU‑N website, social media, and community engagement projects for the university.

Responsibilities

• Coordinating and administering office operations, including preparing transactions, scheduling meetings, monitoring reports, tracking payroll, reconciling discrepancies, managing the invoicing system, and liaising with vendors and stakeholders
• Managing projects by creating detailed plans and schedules, conducting research, producing reports and marketing materials, and following up with team members to ensure deliverables are achieved on time and within resources
• Performing professional work that requires knowledge of administrative and project management practices, as well as the application of unit concepts, theories, and terminology
• Working under direct supervision with specific instructions on routine or semi‑routine tasks, with work reviewed upon completion
• Supporting the mission, vision, and goals of the Office of Campus Communications, with responsibilities aligned to the Administrative Assistant role in achieving unit objectives

Qualifications

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing
• Also requires good communication skills and computer literacy
• Knowledge of Rutgers University enterprise systems (preferred)
• Experience in database design and maintenance (preferred)
• Proficiency in Microsoft Office (preferred)
• Prior experience in higher education administration and project management (preferred)

Salary Details

Minimum Salary: $52,602.48

Mid‑Range Salary: $64,788.98

Maximum Salary: $76,975.48

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discount programs

Application Process

To apply for this position, click the Apply for this Job link/button.

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact information)

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion and other employment terms.