LEGAL SECRETARY Job at Caltrans District 3 in Los Angeles

Legal Secretary

Position within the Department of Transportation’s Legal Division located at 100 South Main Street, Suite 1300, Los Angeles, CA 90012. Salary: $4,371.00 – $5,748.00 per month. Job Type: 12‑month limited term – Full Time (may be extended or become permanent). Telework: Hybrid (office required). Final Filing Date: 10/27/2025.

Job Overview

Under general supervision of a Legal Support Supervisor or Staff Services Manager I, the Legal Secretary provides secretarial support in a fast‑paced legal office. The office staffs attorneys handling litigation, house counsel matters, and various specialty areas (Tort, Construction Arbitration, Environmental, Contracts, Employment, Eminent Domain, and more). Each secretary is typically assigned to 3–5 attorneys and may provide backup assistance and overflow work.

Responsibilities

• Provide clerical support to attorneys and legal staff, including document preparation, filing, and record keeping.
• Transcribe dictation, operate computers, and perform typing at a minimum speed of 45 WPM.
• Photocopy, assemble, and distribute legal documents as needed; may be required to stand for extended periods.
• Maintain confidentiality of legal information and work effectively in a team environment under pressure and short deadlines.
• Assist with backup duties and overflow work for attorneys and other professional staff.

Qualifications

• Valid typing certification issued within the past 4 years confirming a typing speed of at least 45 WPM.
• State examination eligibility for the Legal Secretary classification (see official Class Specification for detailed requirements).
• For new state civil service employees, must be listed on the state examination list for this classification.
• Possession of a valid driver’s license (required when operating a state‑owned or leased vehicle).
• Completion of the Standard State Employment Application (STD 678) and submission of required documents.

Benefits

Comprehensive benefits including holidays, vacation, sick leave, health, dental, vision, and pension benefits. For a full benefits summary, see the Caltrans Benefits Summary for Civil Service Employees.

EEO Statement

The State of California is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, family care status, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, nationality, or sexual orientation.

Contact Information

Human Resources Contact: Ellaine Cupino – (916) 201‑8424 – ellaine.cupino@dot.ca.gov

Hiring Unit Contact: Joanne Kyles – (213) 687‑6000 – Joanne.Kyles@dot.ca.gov

EEO Office: Caltrans EEO Office – (844) 368‑3367 – Ask.eeo@dot.ca.gov