DLR Group
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.
We have an opening for an
Office Administrator . This role requires working onsite in the office five days a week, from 8:00 AM to 5:00 PM. Potential office locations include Atlanta, Austin, Charlotte, Chicago, Cleveland, Columbus, Des Moines, Dubai, Fort Worth, Houston, Las Vegas, Lincoln, Minneapolis, New York City, Omaha, Orlando, Phoenix, Portland, Riverside, Seattle, Shanghai, Sonoma, Tucson, Washington DC. Position Summary
At DLR Group we are an innovative integrated design firm backed by more than 1 000+ design professionals around the globe passionate about sustainable design. If you are a customer‑focused collaborative team player with stellar communication, this is the position for you! As an Office Administrator at DLR Group you will be our director of first impressions and the main contact for our visitors and vendors. You will be responsible for providing a welcoming environment to all visitors, vendors, clients and consultants. In addition you will assist with meeting coordination, presentation set‑up and break‑down, performing miscellaneous administrative tasks, overall office organization and chip in with project‑based support as time permits. Responsibilities
Greet all visitors and vendors as the face of the office Answer all incoming general office calls Coordinate with outside consultants and trade vendors on payables and account statements Coordinate conference rooms, events, and meetings Manage inventory of office and kitchenette supplies Make travel reservations, manage office calendars, and distribute mail Manage coordination with vendors Distribute relevant information to staff regarding local activities and events Maintain overall office organization and cleanliness Provide project‑based support for various firm projects, including:
Writing meeting minutes or agendas Inputting team responses into document management software Archiving or organizing project documentation Creating spreadsheets from specific project data Assisting with preparing contracts
Required Qualifications
3+ years of experience in a relevant customer‑facing service role (e.g., administrative assistant or receptionist) Proficient with Microsoft Office Suite Knowledge of general business procedures and use of office equipment Excellent communication skills both verbal and written Proactive independent thinker possessing a high attention to detail and ability to prioritize Preferred Qualifications
Experience in architecture, engineering or construction (A/E/C) industry Working knowledge of Bluebeam Previous experience in hospitality or customer service environment Benefits
Our comprehensive benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Pay Range
$45,000 – $60,000 USD DLR Group follows a four‑day in‑office work model, with employees having the flexibility to work from home on Fridays. We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
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Office Administrator . This role requires working onsite in the office five days a week, from 8:00 AM to 5:00 PM. Potential office locations include Atlanta, Austin, Charlotte, Chicago, Cleveland, Columbus, Des Moines, Dubai, Fort Worth, Houston, Las Vegas, Lincoln, Minneapolis, New York City, Omaha, Orlando, Phoenix, Portland, Riverside, Seattle, Shanghai, Sonoma, Tucson, Washington DC. Position Summary
At DLR Group we are an innovative integrated design firm backed by more than 1 000+ design professionals around the globe passionate about sustainable design. If you are a customer‑focused collaborative team player with stellar communication, this is the position for you! As an Office Administrator at DLR Group you will be our director of first impressions and the main contact for our visitors and vendors. You will be responsible for providing a welcoming environment to all visitors, vendors, clients and consultants. In addition you will assist with meeting coordination, presentation set‑up and break‑down, performing miscellaneous administrative tasks, overall office organization and chip in with project‑based support as time permits. Responsibilities
Greet all visitors and vendors as the face of the office Answer all incoming general office calls Coordinate with outside consultants and trade vendors on payables and account statements Coordinate conference rooms, events, and meetings Manage inventory of office and kitchenette supplies Make travel reservations, manage office calendars, and distribute mail Manage coordination with vendors Distribute relevant information to staff regarding local activities and events Maintain overall office organization and cleanliness Provide project‑based support for various firm projects, including:
Writing meeting minutes or agendas Inputting team responses into document management software Archiving or organizing project documentation Creating spreadsheets from specific project data Assisting with preparing contracts
Required Qualifications
3+ years of experience in a relevant customer‑facing service role (e.g., administrative assistant or receptionist) Proficient with Microsoft Office Suite Knowledge of general business procedures and use of office equipment Excellent communication skills both verbal and written Proactive independent thinker possessing a high attention to detail and ability to prioritize Preferred Qualifications
Experience in architecture, engineering or construction (A/E/C) industry Working knowledge of Bluebeam Previous experience in hospitality or customer service environment Benefits
Our comprehensive benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Pay Range
$45,000 – $60,000 USD DLR Group follows a four‑day in‑office work model, with employees having the flexibility to work from home on Fridays. We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
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