Mazzella Companies
Accounts Payable Specialist
Join Mazzella Companies to support our purchasing and payment processes.
Brief Description The Accounts Payable Specialist plays a key role in managing the timely and accurate processing of payments for goods and services purchased by the company. This position also provides essential clerical support and performs audit functions to ensure all invoices are accurate and comply with established accounting procedures. By maintaining clear records and supporting financial operations, the specialist helps ensure the integrity and efficiency of the company’s purchasing and payment processes.
Responsibilities
Perform all accounting activities related to Company payables including processing, verifying, and reconciling invoices.
Accurately process invoices, check requests, and expense reports approved by managers.
Ensure all invoices have proper G/L coding and follow established approval guidelines.
Process new vendor forms ensuring W-9s are received and filed in compliance with annual 1099 filing.
Reconcile statements from vendors monthly; research and obtain missing invoices and maintain accurate related reports.
Assist with the weekly check run and mail checks as needed.
Process two‑way match invoices to purchase orders.
Verify drop shipments are received and then process the invoice.
Process online portal payments and download invoices to process into the system.
Handle high volume processing in a fast‑paced environment.
Maintain work area, equipment, and tools in a clean and organized manner; follow all Safety Guidelines.
Qualifications
Must be detail oriented and able to multi‑task.
Must be a team player.
Excel skills required.
Commitment to Lifelong Learning by completing all assigned learning and seeking opportunities to improve self.
Other duties as assigned.
Education
A high school diploma or GED is required; an Associate’s degree from an accredited college or university with a focus in Accounting, Business Administration, or related discipline is preferred.
Experience & Skills
4 years of Accounts Payable or accounting related experience required.
Experience using ERP Systems.
Requires solid written and verbal communication skills.
Strong analytical, conceptual, and planning skills are required.
Excellent math skills and overall PC literacy (Microsoft Office) are required.
Must successfully complete a criminal background check, drug screen and E‑verify.
Why Join Mazzella
Team‑Oriented Environment: Experience the power of collaboration and support from colleagues who genuinely care about your success.
Work‑Life Balance: Enjoy a real balance between your professional and personal life, ensuring fulfillment both at work and at home.
Growth and Development: Embark on a lifelong learning journey with tailored development opportunities and a clear career path.
Humble, Hungry, Smart Culture: Embrace our core values of humility, hunger for excellence, and smart decision‑making, creating a culture of respect and innovation.
Market‑Competitive Salaries: Receive compensation that recognizes your contributions and reflects our commitment to fair and competitive pay.
Comprehensive Benefits: Access a wide range of benefits, including paid time off, affordable health insurance, dental, vision, 401(k) with company match, life insurance, and disability insurance.
Free Virtual Doctor Visits: Take advantage of our Teledoc service for virtual doctor visits with $0 copay, prioritizing your health and convenience.
Tuition Reimbursement: Invest in your future with our tuition reimbursement program, supporting your continued education and personal growth.
Core Values
Be Safe – personal commitment to all stakeholder’s well‑being; purposeful control of risk.
Be a Lifelong Learner – routinely acquire new skills and capabilities that bring value.
Be Humble – lack excessive ego or concerns about status. Emphasize the Team over self.
Be Hungry – always looking for more, self‑motivated, and diligent. Do more than to just get by, committed.
Be Smart – common sense about people, good judgement, and intuition around their impact on group dynamics.
EOE/Drug Free Workplace #J-18808-Ljbffr
Brief Description The Accounts Payable Specialist plays a key role in managing the timely and accurate processing of payments for goods and services purchased by the company. This position also provides essential clerical support and performs audit functions to ensure all invoices are accurate and comply with established accounting procedures. By maintaining clear records and supporting financial operations, the specialist helps ensure the integrity and efficiency of the company’s purchasing and payment processes.
Responsibilities
Perform all accounting activities related to Company payables including processing, verifying, and reconciling invoices.
Accurately process invoices, check requests, and expense reports approved by managers.
Ensure all invoices have proper G/L coding and follow established approval guidelines.
Process new vendor forms ensuring W-9s are received and filed in compliance with annual 1099 filing.
Reconcile statements from vendors monthly; research and obtain missing invoices and maintain accurate related reports.
Assist with the weekly check run and mail checks as needed.
Process two‑way match invoices to purchase orders.
Verify drop shipments are received and then process the invoice.
Process online portal payments and download invoices to process into the system.
Handle high volume processing in a fast‑paced environment.
Maintain work area, equipment, and tools in a clean and organized manner; follow all Safety Guidelines.
Qualifications
Must be detail oriented and able to multi‑task.
Must be a team player.
Excel skills required.
Commitment to Lifelong Learning by completing all assigned learning and seeking opportunities to improve self.
Other duties as assigned.
Education
A high school diploma or GED is required; an Associate’s degree from an accredited college or university with a focus in Accounting, Business Administration, or related discipline is preferred.
Experience & Skills
4 years of Accounts Payable or accounting related experience required.
Experience using ERP Systems.
Requires solid written and verbal communication skills.
Strong analytical, conceptual, and planning skills are required.
Excellent math skills and overall PC literacy (Microsoft Office) are required.
Must successfully complete a criminal background check, drug screen and E‑verify.
Why Join Mazzella
Team‑Oriented Environment: Experience the power of collaboration and support from colleagues who genuinely care about your success.
Work‑Life Balance: Enjoy a real balance between your professional and personal life, ensuring fulfillment both at work and at home.
Growth and Development: Embark on a lifelong learning journey with tailored development opportunities and a clear career path.
Humble, Hungry, Smart Culture: Embrace our core values of humility, hunger for excellence, and smart decision‑making, creating a culture of respect and innovation.
Market‑Competitive Salaries: Receive compensation that recognizes your contributions and reflects our commitment to fair and competitive pay.
Comprehensive Benefits: Access a wide range of benefits, including paid time off, affordable health insurance, dental, vision, 401(k) with company match, life insurance, and disability insurance.
Free Virtual Doctor Visits: Take advantage of our Teledoc service for virtual doctor visits with $0 copay, prioritizing your health and convenience.
Tuition Reimbursement: Invest in your future with our tuition reimbursement program, supporting your continued education and personal growth.
Core Values
Be Safe – personal commitment to all stakeholder’s well‑being; purposeful control of risk.
Be a Lifelong Learner – routinely acquire new skills and capabilities that bring value.
Be Humble – lack excessive ego or concerns about status. Emphasize the Team over self.
Be Hungry – always looking for more, self‑motivated, and diligent. Do more than to just get by, committed.
Be Smart – common sense about people, good judgement, and intuition around their impact on group dynamics.
EOE/Drug Free Workplace #J-18808-Ljbffr