Southern Research
Human Resources Coordinator – Southern Research
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Responsibilities
Coordinate temporary staffing by clarifying requests, contacting vendors, coordinating interviews, confirming pay rates, and ensuring pre‑placement requirements are met; liaison with IT, EHS, and Security as required.
General interview coordination, including developing interview schedules, working closely with technical staff and candidates, completing vetting procedures, and maintaining collateral materials.
Reconcile department purchase and travel cards at the end of each month.
Manage requisition and invoice processing for all HR, temporary staff, and candidate transactions; submit invoices to accounting on a weekly basis and monitor requisition funding.
Maintain employee data in HRIS, including data entry of new hires, I‑9s, educational skills, and training records.
Enter and audit job titles, new hires, and generated PAFs; ensure accurate data entry and timely filing.
Send out pre‑reminders for 6‑month employee reviews.
Complete data entry related to performance management, including annual entry of HR‑1 and HR‑2 documents in the Access database; provide update reports to the Director and HR Generalists.
Verify employment and respond to inquiries as requested.
Manage travel for all interview candidates; negotiate corporate rates for local hotels, coordinate airline, hotel, and rental car reservations, and assist with rescheduling or last‑minute cancellations.
Prepare FedEx shipments as requested.
Assist with administrative onboarding: prepare Personnel Action Forms and personnel files for new employees.
Coordinate and host First Day Orientation, including internal notification to process leaders, packet assembly, and delivery of HR components.
Complete I‑9 and E‑Verify processes and address non‑conformances within a three‑day period.
Archive departing individuals within the Learning Management System.
Develop, maintain, and update organizational charts.
Provide support for training and other department meetings; coordinate meal delivery and assist with meeting room set up as needed.
Provide administrative support (filing, calendars, inventory/order/stocking supplies, meeting set‑up/cleanup, lunch orders, etc.) as required for the department.
Perform other duties as directed by the Director of Human Resources.
Minimum Requirements
High school diploma required.
2 years of experience directly related to providing administrative support in an HR environment.
Working understanding of human resources principles, practices, and procedures.
Extensive typing/data entry experience.
Excellent interpersonal and customer service skills.
Excellent written and verbal communication skills.
Excellent organizational skills and attention to detail.
Strong customer service skills and ability to work effectively with all levels within the organization.
Familiarity with HR databases, Applicant Tracking Systems (ATS), Candidate Management Systems (CMS), Human Resources information Systems (HRIS), and/or Human Resources Management Systems (HRMS).
Demonstrated ability to effectively utilize MS Office (Excel, Word, PowerPoint) and HRIS.
Familiarity with training modules and learning management systems.
Ability to use sound judgment and critical thinking within defined practices and procedures.
Effective and assertive interpersonal skills essential.
Preferred Qualifications
BS in HR or related discipline.
Ability to function well in a high‑paced and at times stressful environment.
SHRM or HRCI certification.
Core Values Cultivating Human Connection
– putting people first and valuing human potential.
Operating with Precise Execution
– measuring results and owning outcomes as a team.
Harnessing Relentless Curiosity
– pushing boundaries of knowledge and leveraging creativity.
Stewarding a Healthy Community
– implementing sustainable operations for a safe, engaging environment.
Job Specific Behaviors
Communicates Effectively for Influence – delivers information persuasively across settings.
Consultation Skills – consult effectively with employees at all levels to identify needs.
Compliance – applies legal precedents and policies to protect the organization.
Conflict Management – resolves issues professionally.
Cross‑Team Collaboration – integrates across boundaries.
Customer Focus / Value Creation – responds to customer needs and generates satisfaction.
Negotiation Skills – negotiates or mediates sound agreements in business or organizational situations.
Planning and Organization – systematically identifies issues and plans actions.
Project Management (general) – plans, monitors, and controls projects.
Technical Knowledge – awareness of benefit plans, compliance requirements, and regulations.
Tolerance for Stress, Ambiguity and Change – demonstrates flexibility in changing demands.
Vendor Performance Management – develops and sustains effective vendor relationships.
Physical Demands
Typically located in an office environment.
Ability to stand for extended periods of time.
Ability to sit for extended periods of time.
Ability to work on a computer for extended periods of time.
Ability to travel to meetings or other facilities, possibly including overnight trips.
Certifications, Licenses & Registrations
None necessary.
HR certification desired (SHRM or HRCI Certification).
Seniority Level – Entry Level Employment Type – Full‑time Job Function – Human Resources Industries – Research Services Referrals increase your chances of interviewing at Southern Research by 2x. Get notified about new Human Resources Coordinator jobs in Birmingham, AL.
Birmingham, AL $58,000.00‑$65,000.00 6 days ago
#J-18808-Ljbffr
Responsibilities
Coordinate temporary staffing by clarifying requests, contacting vendors, coordinating interviews, confirming pay rates, and ensuring pre‑placement requirements are met; liaison with IT, EHS, and Security as required.
General interview coordination, including developing interview schedules, working closely with technical staff and candidates, completing vetting procedures, and maintaining collateral materials.
Reconcile department purchase and travel cards at the end of each month.
Manage requisition and invoice processing for all HR, temporary staff, and candidate transactions; submit invoices to accounting on a weekly basis and monitor requisition funding.
Maintain employee data in HRIS, including data entry of new hires, I‑9s, educational skills, and training records.
Enter and audit job titles, new hires, and generated PAFs; ensure accurate data entry and timely filing.
Send out pre‑reminders for 6‑month employee reviews.
Complete data entry related to performance management, including annual entry of HR‑1 and HR‑2 documents in the Access database; provide update reports to the Director and HR Generalists.
Verify employment and respond to inquiries as requested.
Manage travel for all interview candidates; negotiate corporate rates for local hotels, coordinate airline, hotel, and rental car reservations, and assist with rescheduling or last‑minute cancellations.
Prepare FedEx shipments as requested.
Assist with administrative onboarding: prepare Personnel Action Forms and personnel files for new employees.
Coordinate and host First Day Orientation, including internal notification to process leaders, packet assembly, and delivery of HR components.
Complete I‑9 and E‑Verify processes and address non‑conformances within a three‑day period.
Archive departing individuals within the Learning Management System.
Develop, maintain, and update organizational charts.
Provide support for training and other department meetings; coordinate meal delivery and assist with meeting room set up as needed.
Provide administrative support (filing, calendars, inventory/order/stocking supplies, meeting set‑up/cleanup, lunch orders, etc.) as required for the department.
Perform other duties as directed by the Director of Human Resources.
Minimum Requirements
High school diploma required.
2 years of experience directly related to providing administrative support in an HR environment.
Working understanding of human resources principles, practices, and procedures.
Extensive typing/data entry experience.
Excellent interpersonal and customer service skills.
Excellent written and verbal communication skills.
Excellent organizational skills and attention to detail.
Strong customer service skills and ability to work effectively with all levels within the organization.
Familiarity with HR databases, Applicant Tracking Systems (ATS), Candidate Management Systems (CMS), Human Resources information Systems (HRIS), and/or Human Resources Management Systems (HRMS).
Demonstrated ability to effectively utilize MS Office (Excel, Word, PowerPoint) and HRIS.
Familiarity with training modules and learning management systems.
Ability to use sound judgment and critical thinking within defined practices and procedures.
Effective and assertive interpersonal skills essential.
Preferred Qualifications
BS in HR or related discipline.
Ability to function well in a high‑paced and at times stressful environment.
SHRM or HRCI certification.
Core Values Cultivating Human Connection
– putting people first and valuing human potential.
Operating with Precise Execution
– measuring results and owning outcomes as a team.
Harnessing Relentless Curiosity
– pushing boundaries of knowledge and leveraging creativity.
Stewarding a Healthy Community
– implementing sustainable operations for a safe, engaging environment.
Job Specific Behaviors
Communicates Effectively for Influence – delivers information persuasively across settings.
Consultation Skills – consult effectively with employees at all levels to identify needs.
Compliance – applies legal precedents and policies to protect the organization.
Conflict Management – resolves issues professionally.
Cross‑Team Collaboration – integrates across boundaries.
Customer Focus / Value Creation – responds to customer needs and generates satisfaction.
Negotiation Skills – negotiates or mediates sound agreements in business or organizational situations.
Planning and Organization – systematically identifies issues and plans actions.
Project Management (general) – plans, monitors, and controls projects.
Technical Knowledge – awareness of benefit plans, compliance requirements, and regulations.
Tolerance for Stress, Ambiguity and Change – demonstrates flexibility in changing demands.
Vendor Performance Management – develops and sustains effective vendor relationships.
Physical Demands
Typically located in an office environment.
Ability to stand for extended periods of time.
Ability to sit for extended periods of time.
Ability to work on a computer for extended periods of time.
Ability to travel to meetings or other facilities, possibly including overnight trips.
Certifications, Licenses & Registrations
None necessary.
HR certification desired (SHRM or HRCI Certification).
Seniority Level – Entry Level Employment Type – Full‑time Job Function – Human Resources Industries – Research Services Referrals increase your chances of interviewing at Southern Research by 2x. Get notified about new Human Resources Coordinator jobs in Birmingham, AL.
Birmingham, AL $58,000.00‑$65,000.00 6 days ago
#J-18808-Ljbffr