Botany and Plant Pathology Department at Purdue University
Graduate Program Coordinator
Botany and Plant Pathology Department at Purdue University, Hammond, New York, United States
Job Description
Overview of Graduate Program Coordinator
The College of Technology (COT) at Purdue University Northwest (PNW) is seeking a Graduate Program Coordinator. The Graduate Program Coordinator will provide administrative support for Graduate Studies to the Associate Dean. This position will serve as the principal functional liaison between the Associate Dean, the COT Dean, Department heads, faculty, staff, and students, as well as other University offices, such as the Graduate School, Enrollment Services and the International Programs office.
Schedule
Monday - Friday, occasional weekend (at most 1 weekend a month with half-day work)
8am – 4:30pm (30 minutes lunch break)
Duties And Responsibilities Of Graduate Program Coordinator
Provide administrative support for Graduate Studies to the Associate Dean
Maintain personnel, administrative and academic records
Respond to inquiries of Graduate Faculty relating to the Graduate Program policies and procedures.
Coordinate and attend GEC and GSAC meetings
Plan and execute special events
Coordinate training sessions for instructing Graduate Aides
Assist with processes of hiring Graduate Aides for faculty
Provide functional supervision of Graduate Aides and Student Workers
Responsible for budget management, data analysis and tracking of expenses for Graduate Program funds
Handle and distribute confidential materials
Schedule semester classes in Unitime with approval from Associate Dean and Department Chairs
Interpret and respond to inquiries relating to graduate admission, student registration, Plan of Study submissions, program/degree completion requirements, and other University policy and procedures
Perform functions that support and advance the CoT graduate school which directly impacts admission and retention of students
Verify and approve accuracy of and changes to the Graduate Student Plan of Study
Work directly with graduate students and graduate faculty, solving problems and resolving discrepancies
Benefits Of Graduate Program Coordinator
Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Education of Graduate Program Coordinator
Bachelor’s degree required
Master’s degree, preferred
Experience Of Graduate Program Coordinator
Four years’ of clerical and high level administrative support experience required
Higher education academic setting a plus
Work experience in graduate-level admission, registration, electronic Plan of Study processes preferred
Core Competencies of Graduate Program Coordinator
Knowledge of Web-based applications and Microsoft Office Suite
Access or database knowledge
Familiarity with an online student information system, preferably Banner, Graduate Database, and/or Telecommunications Slate
Experience with budget management
Ability to effectively and diplomatically interact with a diverse population on all levels
Ability to take initiative, work with minimal supervision, and explore capabilities to enhance productivity
Ability to have good judgment and discretion in the handling of confidential information
Must be detail-oriented and able to multi-task, prioritize, and manage multiple priorities
Ability to work effectively under pressure, handle interruptions and meet deadlines with accurate results
Must have strong verbal and written communication skills
Ability to supervise staff and students
Ability to conduct oneself in a professional manner is essential
Additional Information Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an equal opportunity/equal access university.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.
Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.
PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.
FLSA Status Non-Exempt
#J-18808-Ljbffr
Schedule
Monday - Friday, occasional weekend (at most 1 weekend a month with half-day work)
8am – 4:30pm (30 minutes lunch break)
Duties And Responsibilities Of Graduate Program Coordinator
Provide administrative support for Graduate Studies to the Associate Dean
Maintain personnel, administrative and academic records
Respond to inquiries of Graduate Faculty relating to the Graduate Program policies and procedures.
Coordinate and attend GEC and GSAC meetings
Plan and execute special events
Coordinate training sessions for instructing Graduate Aides
Assist with processes of hiring Graduate Aides for faculty
Provide functional supervision of Graduate Aides and Student Workers
Responsible for budget management, data analysis and tracking of expenses for Graduate Program funds
Handle and distribute confidential materials
Schedule semester classes in Unitime with approval from Associate Dean and Department Chairs
Interpret and respond to inquiries relating to graduate admission, student registration, Plan of Study submissions, program/degree completion requirements, and other University policy and procedures
Perform functions that support and advance the CoT graduate school which directly impacts admission and retention of students
Verify and approve accuracy of and changes to the Graduate Student Plan of Study
Work directly with graduate students and graduate faculty, solving problems and resolving discrepancies
Benefits Of Graduate Program Coordinator
Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Education of Graduate Program Coordinator
Bachelor’s degree required
Master’s degree, preferred
Experience Of Graduate Program Coordinator
Four years’ of clerical and high level administrative support experience required
Higher education academic setting a plus
Work experience in graduate-level admission, registration, electronic Plan of Study processes preferred
Core Competencies of Graduate Program Coordinator
Knowledge of Web-based applications and Microsoft Office Suite
Access or database knowledge
Familiarity with an online student information system, preferably Banner, Graduate Database, and/or Telecommunications Slate
Experience with budget management
Ability to effectively and diplomatically interact with a diverse population on all levels
Ability to take initiative, work with minimal supervision, and explore capabilities to enhance productivity
Ability to have good judgment and discretion in the handling of confidential information
Must be detail-oriented and able to multi-task, prioritize, and manage multiple priorities
Ability to work effectively under pressure, handle interruptions and meet deadlines with accurate results
Must have strong verbal and written communication skills
Ability to supervise staff and students
Ability to conduct oneself in a professional manner is essential
Additional Information Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an equal opportunity/equal access university.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master’s and applied doctoral levels.
Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.
PNW is consistently ranked among the best public regional universities in U.S. News & World Report’s annual Best Colleges report and is recognized as a First Scholars institution as well as an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.
FLSA Status Non-Exempt
#J-18808-Ljbffr