Adams & Martin Group
Silicon Valley Litigation Secretary
Adams & Martin Group, Palo Alto, California, United States, 94306
Overview
Silicon Valley law firm is seeking a strong litigation secretary to assist their labor & employment practice. This is a direct-hire hybrid opportunity. They are looking for someone who takes pride in their work, thrives in a fast‑paced litigation environment, and is confident working independently.
Key Responsibilities
Draft, format, and proofread pleadings, motions, and discovery documents
Generate Tables of Contents and Tables of Authorities (TOAs/TOCs) using Bluebook and California Style Manual
File and serve documents in federal and state courts, including complex e‑filing across multiple districts
Prepare and finalize exhibits for service and filing, including under‑seal procedures
Manage attorney calendars, schedule court appearances, depositions, and deadlines
Communicate with clients, courts, chambers, and opposing counsel
Organize case files and documents using firm systems
Assist with trial prep: exhibits, trial binders, witness lists
Conduct legal research on court rules and deadlines
Top Qualifications
7+ years of litigation secretary experience
Mastery of TOAs/TOCs and federal e‑filing procedures
Strong formatting and word processing skills (Microsoft Word, Adobe, Excel)
Comfortable working autonomously and communicating with courts and clients
Familiarity with district‑specific filings and under‑seal protocols
Employment Details Full‑time, Mid‑Senior level, Legal, Law Practice and Legal Services, San Jose, CA
EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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Key Responsibilities
Draft, format, and proofread pleadings, motions, and discovery documents
Generate Tables of Contents and Tables of Authorities (TOAs/TOCs) using Bluebook and California Style Manual
File and serve documents in federal and state courts, including complex e‑filing across multiple districts
Prepare and finalize exhibits for service and filing, including under‑seal procedures
Manage attorney calendars, schedule court appearances, depositions, and deadlines
Communicate with clients, courts, chambers, and opposing counsel
Organize case files and documents using firm systems
Assist with trial prep: exhibits, trial binders, witness lists
Conduct legal research on court rules and deadlines
Top Qualifications
7+ years of litigation secretary experience
Mastery of TOAs/TOCs and federal e‑filing procedures
Strong formatting and word processing skills (Microsoft Word, Adobe, Excel)
Comfortable working autonomously and communicating with courts and clients
Familiarity with district‑specific filings and under‑seal protocols
Employment Details Full‑time, Mid‑Senior level, Legal, Law Practice and Legal Services, San Jose, CA
EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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