EMCOR Group, Inc. is hiring: Administrative Assistant in Boise

Job Summary

Join to apply for the Administrative Assistant role at EMCOR Group, Inc. We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Responsibilities

• Manage inspection, billing preparation, information verification and retention processes.
• Utilize accounting system to retrieve work order numbers.
• Leverage Building Reports for administrative support tasks.
• Receive and process customer service request in a professional and efficient manner, gathering all necessary information to dispatch calls to the appropriate personnel.
• Adhere to the company‑endorsed business process and best practices and make recommendations on system/process improvements.
• Validate technicians debrief information on service tickets and prepare invoices daily/weekly.
• Complete service request debriefs weekly and submit them to the Billing Specialist within one week of the service date.
• Assist with payroll processing by approving timesheets and submitting them to payroll.
• Manage document retention strategy for hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation.
• Maintain the confidentiality of customer and employer information at all times.
• Provide other administrative support to office personnel when needed.
• Perform other duties as assigned.

Qualifications

• Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems.
• Strong Excel skills, including ability to create and manage complex spreadsheets and tables.
• Experience with AS400/Trueline accounting system is preferred.
• Experience with dispatching or scheduling technicians, project managers and other staff preferred.
• Ability to learn and retain new information quickly and efficiently.
• Proven ability to multitask and handle multiple different tasks simultaneously.
• High organized, self‑motivated, and results‑oriented.
• Professional communication skills, both written and verbal.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Equal Opportunity Employer / Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative – Construction