Kele, Inc. is hiring: Accounting Specialist in Yorba Linda

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Description

Ponton, a Kele Company, proudly continues its legacy of innovation and service in the Building Automation industry. Founded in 1994 and based in California, Ponton has long been a trusted partner for building automation solutions. Now part of the Kele Companies, founded in 1983 as the first all-inclusive building automation distributor, Ponton joins a national network with headquarters in Memphis, TN and branch locations in 7 states. As part of the Kele family, every Ponton team member plays a vital role in delivering on our shared promise: “We Make It Easy.”

We are currently hiring for the role of Accounting Specialist.

Summary

Support the accounting department in one or more of its functions of credit; accounts receivable; accounts payable; and collection functions. Recommends enhancements/additions to existing accounting performance metrics along with daily process improvements.

Essential Duties and Responsibilities

• Accounts Payable duties: Checks and approves all vouchers for payment; reviews and verifies that the invoice is charged to the correct general ledger account and department.
• Processes both inventory and in‑house invoices for payment.
• Prepare invoice deduction notices, as necessary.
• Answer vendor inquiries.
• Prepares weekly accounts payable check run.
• Print accounts payable reports and maintains accounts payable files.
• Assists in Accounts Payable end of month closing procedures and reconciliations.
• Reviews and verifies vendor statements.
• Reviews open stock receipts report on a weekly basis and adjusts as necessary.
• Research and works with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts; and
• Allocate invoices among departments as needed.

• Accounts Receivable duties: Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Receives commission payments and reconciles them to apply to corresponding invoices.
• Process lien waivers and certificates of insurance.
• Performs daily invoicing and related tasks.
• Submit invoices to customers.
• Releases sales orders upon receipt of payments.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Copies, files, and retrieves materials for accounts receivable as needed; and
• Assists with related special projects, as required.
• Collections duties: Requests and pursues payment on delinquent accounts via communication with customers.
• Follows-up on delinquent accounts, updates and maintains accurate financial records including accounting, receivable, and credit records.
• Prepares and sends statements on delinquent accounts.
• Follows established guidelines to review and update account status; and
• Performs other related duties, as required.
• Other: Assists with preparing and posting month‑end journal entries; coordinates with other accounting team members to resolve reconciling items.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Medical, vision, and dental insurance
• HSA
• FSA (medical and dependent care)
• 401(k) with employer match up to 4% with immediate vesting
• Employer-paid short‑ and long‑term disability coverage
• Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available
• Paid time off and paid holidays
• Tuition reimbursement

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Accounting/Auditing and Finance

Industries

• Wholesale

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