Career Group
Executive Assistant to Chief Investment Officer
A Global, Prestigious Investment Firm is hiring an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets. Base Pay Range
$150,000.00/yr – $165,000.00/yr Location & Hours
Onsite
5 days/week in Midtown East NYC Hours:
Generally 8:00am – 5:30pm, flexible evenings/wkends depending on the needs of the executives Responsibilities
Manage the complex Outlook calendars for two senior executives Respond in a timely manner to inquiries and act as gatekeeper for all requests Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences Arrange intensive travel schedules, including roadshows, marketing trips, and private charters Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed Prepare and manage extensive expense reports, ensuring accuracy and compliance with company policies Qualifications
10+ years of EA experience in financial services Proactive problem solver who anticipates challenges and addresses them before they elevate Excellent written and verbal communication skills Highly adaptable with the ability to thrive in a dynamic environment while, at times, under competing priorities Ability to perform duties with the highest level of confidentiality and professional integrity Strong attention to detail and organizational skills Comfortable engaging with senior management on a regular basis Willingness to learn about and keep up to date with new technologies and programs Familiarity with Concur Please submit your resume to apply!
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A Global, Prestigious Investment Firm is hiring an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets. Base Pay Range
$150,000.00/yr – $165,000.00/yr Location & Hours
Onsite
5 days/week in Midtown East NYC Hours:
Generally 8:00am – 5:30pm, flexible evenings/wkends depending on the needs of the executives Responsibilities
Manage the complex Outlook calendars for two senior executives Respond in a timely manner to inquiries and act as gatekeeper for all requests Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences Arrange intensive travel schedules, including roadshows, marketing trips, and private charters Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed Prepare and manage extensive expense reports, ensuring accuracy and compliance with company policies Qualifications
10+ years of EA experience in financial services Proactive problem solver who anticipates challenges and addresses them before they elevate Excellent written and verbal communication skills Highly adaptable with the ability to thrive in a dynamic environment while, at times, under competing priorities Ability to perform duties with the highest level of confidentiality and professional integrity Strong attention to detail and organizational skills Comfortable engaging with senior management on a regular basis Willingness to learn about and keep up to date with new technologies and programs Familiarity with Concur Please submit your resume to apply!
#J-18808-Ljbffr