Executive Assistant Job at Sanofi US in Cambridge

Job Title : Executive Assistant Location : Cambridge, MA Overview Experienced administrative professional providing high level administrative and project management support to the Head of North America Compliance and the Ethics & Business Integrity (EBI) Compliance team. The Executive Assistant will serve as a main point of contact for the EBI Unit generally. The Executive Assistant is expected to develop a complete understanding of department functions and areas of responsibility and must have a strong commitment to professional ethical standards, including the ability to handle and protect confidential and sensitive information. Responsibilities Handles complex calendaring, monitors electronic communications, and responds to correspondence on behalf of the manager and others Captures and prioritizes non-routine needs, tracks due dates for tasks and action items for on-time completion Anticipates leaders’ needs for various commitments and prepares accordingly Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers Arrange and provide support for meetings Work within the system in a resourceful manner to accomplish reasonable work goals; show flexibility in response to process change and adapt to new methods and procedures Coordinates updates of distribution lists Performs administrative duties which may be complex or confidential, such as reconciling expenses, creating and editing agendas, ad hoc reports, and specially assigned projects Coordinates global and domestic travel arrangements including registrations Prepares expense reports and reviews staff expense reports for compliance and proper submission of documentation prior to manager approval Communicate accurate information, directives, assignments, instructions, and messages to others in a courteous and professional manner Create requisitions within e-Buy, such as ordering supplies and preparing purchase orders Oversee organization and maintenance of files including confidential data Assists other admins as necessary, collaborating to share best practices Completes other duties as requested About You Requirements Basic Qualifications High School Diploma 10 years' experience as an Administrative or Executive Assistant Preferred Qualifications Associate's Degree from an accredited college or university Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); strong working knowledge of Workday, Concur, e-Buy, Catalyst, MyAwards; SharePoint a plus Ability to interact with all levels of the organization Strong organizational and communication skills Extremely detail oriented with excellent follow up skills Ability to work independently as well as part of a team Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment and ensure smooth and efficient flow of day-to-day operations Sensitivity and discretion handling sensitive and extremely confidential matters Why Choose Us? Bring the miracles of science to life alongside a supportive, future-focused team Discover endless opportunities to gain experience and drive your career, whether through a promotion or lateral move, at home or internationally Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact Take diligent care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. #J-18808-Ljbffr