LHH is hiring: Office Administrative Assistant in Nashville

LHH Recruitment Solutions is currently seeking a dedicated Office Administrative Assistant for our client located in Nashville, TN. This is a temporary to hire, on‑site position with a schedule of Monday to Friday, 8 AM to 5 PM. The Front Office Coordinator plays a crucial role in supporting the teams by handling various administrative tasks, including greeting guests, maintaining documents, and providing exceptional customer service.

Employment Details

• Type: Temporary to Hire
• Compensation: $24‑$27 per hour

Key Responsibilities

• Manage a busy front desk, including answering and directing incoming calls.
• Greet and assist visitors, ensuring a positive and professional experience.
• Coordinate meeting spaces and handle catering logistics for internal gatherings.
• Oversee meeting logistics by monitoring scheduling tools to ensure rooms are properly set up, and technology is functioning as needed.
• Maintain cleanliness and organization in shared spaces such as kitchens, restrooms, and meeting rooms.
• Lead planning and execution of large‑scale company events, managing logistics, vendor coordination, catering, and on‑site setup to ensure a seamless experience for attendees.
• Monitor and replenish supplies in common areas.
• Collaborate with internal teams to support marketing and administrative initiatives.
• Attend staff meetings and contribute to team operations.
• Perform other duties as assigned.

Qualifications

• Previous experience as an administrative assistant or receptionist.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Capability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy in work.

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