GFT is hiring: Administrative Assistant in Nashville

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GFT is seeking an Administrative Assistant to support our Information Technology department in either Nashville, TN or Mechanicsburg, PA. This role follows a hybrid work model, requiring regular attendance at one of the locations.

What You Will Do

• Provide administrative support to IT leadership and team members.
• Manage department calendars, schedule meetings, and coordinate logistics (virtual and in-person).
• Serve as a point of contact for internal requests, vendors, and external partners.
• Assist with preparing reports, presentations, and documentation for IT projects.
• Maintain accurate records of IT assets, contracts, and licenses.
• Support onboarding/offboarding processes by coordinating equipment setup, access requests, and system permissions.
• Process purchase orders, invoices, and expense reports for IT-related purchases.
• Track departmental budgets and expenditures as directed.
• Help organize IT team events, training sessions, and communications.
• Perform general office tasks, such as filing, data entry, and correspondence.

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred.
• Minimum 2 years of administrative or office support experience; experience supporting technical or IT teams a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (Teams, Zoom, Slack, etc.).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Comfortable working with technology and learning new systems quickly.

What We Prefer You Bring

• Associate or bachelor’s degree preferred.
• Experience supporting technical or Information Technology teams.

Compensation

The salary range for this role is $52,000 - $65,000. Salary is dependent upon experience and geographic location.

Featured Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

Company Overview

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise, nimble approach, creativity, and personal touch. With over a century of experience, we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Nashville, TN or Mechanicsburg, PA

Core Business Hours: 8:00 AM – 5:00 PM

Employment Status: Full-Time

Salary Range: $52,000 - $65,000

Background Check: GFT requires the successful completion of a criminal background check for all advertised positions.