DPR Construction
Overview
The Document Control position will work closely with all members of the project team - Project Managers, Engineers, Superintendents, FOCs, etc., and will be ultimately responsible for the day-to-day distribution and management of documents pertaining to the jobsite. Responsibilities
Document Lifecycle Management: Organize, classify, and maintain all project-related documents including drawings, specifications, contracts, and reports. Track document status (e.g., draft, under review, approved) and ensure timely updates. Archive documents systematically for future retrieval, especially for regulatory audits and inspections. Develop workflow documents to communicate detailed processes to all parties. Compliance and Quality Assurance: Ensure all documentation complies with owner internal policies, industry standards (e.g., ISO 9001, GDP), and regulatory requirements such as FDA, EMA, or GMP. Prepare documentation for internal and external audits, maintaining audit trails and version control. Verify that documents are complete and properly formatted before release. Collaboration and Communication: Proactively liaise between project teams, contractors, consultants, and client regulatory personnel to facilitate smooth document flow. Respond to document-related queries and distribute updated documents to relevant stakeholders. Security and Confidentiality: Manage access controls to sensitive or classified documents, ensuring data protection and confidentiality. Implement backup procedures and secure storage for both physical and digital records. System and Technology Management: Use EDMS tools to manage documents digitally, train team members in EDMS usage, and ensure consistent application of document control procedures. Support for Project Execution: Assist in preparing documentation for meetings and reviews, maintain document registers and logs, ensure timely submission, manage versioning of contract documentation, monitor submittal and RFI processes and cycle times, and coordinate with other parties to ensure timely actions throughout the project lifecycle. Essential Skills
Organizational skills: Organize and maintain all construction-related documents. Attention to detail: Critical for maintaining accuracy and avoiding costly errors. Time management: To meet tight deadlines and manage multiple document workflows. Technical proficiency: Familiarity with EDMS platforms, especially ACC and construction-specific tools like AutoCAD or BIM software. Communication skills: Written and verbal communication for effective coordination across teams and stakeholders. Best Practices for Document Control
Establish a formal document control process: Develop a detailed procedure outlining creation, review, revision, approval, and archiving of documents, with clear responsibilities for all team members. Use electronic Document Management Software (EDMS): Invest in reliable software with version control, access permissions, audit trails, and automatic backups; ensure the team is trained to use it effectively. About DPR Construction
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a private, employee-owned company with offices around the world.
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The Document Control position will work closely with all members of the project team - Project Managers, Engineers, Superintendents, FOCs, etc., and will be ultimately responsible for the day-to-day distribution and management of documents pertaining to the jobsite. Responsibilities
Document Lifecycle Management: Organize, classify, and maintain all project-related documents including drawings, specifications, contracts, and reports. Track document status (e.g., draft, under review, approved) and ensure timely updates. Archive documents systematically for future retrieval, especially for regulatory audits and inspections. Develop workflow documents to communicate detailed processes to all parties. Compliance and Quality Assurance: Ensure all documentation complies with owner internal policies, industry standards (e.g., ISO 9001, GDP), and regulatory requirements such as FDA, EMA, or GMP. Prepare documentation for internal and external audits, maintaining audit trails and version control. Verify that documents are complete and properly formatted before release. Collaboration and Communication: Proactively liaise between project teams, contractors, consultants, and client regulatory personnel to facilitate smooth document flow. Respond to document-related queries and distribute updated documents to relevant stakeholders. Security and Confidentiality: Manage access controls to sensitive or classified documents, ensuring data protection and confidentiality. Implement backup procedures and secure storage for both physical and digital records. System and Technology Management: Use EDMS tools to manage documents digitally, train team members in EDMS usage, and ensure consistent application of document control procedures. Support for Project Execution: Assist in preparing documentation for meetings and reviews, maintain document registers and logs, ensure timely submission, manage versioning of contract documentation, monitor submittal and RFI processes and cycle times, and coordinate with other parties to ensure timely actions throughout the project lifecycle. Essential Skills
Organizational skills: Organize and maintain all construction-related documents. Attention to detail: Critical for maintaining accuracy and avoiding costly errors. Time management: To meet tight deadlines and manage multiple document workflows. Technical proficiency: Familiarity with EDMS platforms, especially ACC and construction-specific tools like AutoCAD or BIM software. Communication skills: Written and verbal communication for effective coordination across teams and stakeholders. Best Practices for Document Control
Establish a formal document control process: Develop a detailed procedure outlining creation, review, revision, approval, and archiving of documents, with clear responsibilities for all team members. Use electronic Document Management Software (EDMS): Invest in reliable software with version control, access permissions, audit trails, and automatic backups; ensure the team is trained to use it effectively. About DPR Construction
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a private, employee-owned company with offices around the world.
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