Pembrooke & Ives
Senior Project Manager (Procurement Specialist)
Pembrooke & Ives, New York, New York, us, 10261
Overview
Senior Project Manager (Procurement/FF&E) at Pembrooke & Ives. The role oversees the coordination and execution of the project team's FF&E efforts. Responsibilities
Communication & Coordination:
Establishes and maintains clear, professional communication with all project stakeholders – including internal team members, clients, vendors, building management, consultants, and subcontractors – to ensure timely and precise dissemination of project-related information. Meetings & Presentations:
Plans, schedules and prepares project meetings, ensuring agendas, documentation, and relevant materials are distributed in advance. Facilitates effective discussions by coordinating stakeholders. Project administration, tracking action items, and maintaining accurate meeting records to support project continuity and accountability. Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle in conjunction with Studio Director. Reviews and adjust the project budget and project schedule as required. Reviews and comments on financials/profitability of the project. Identifies opportunities to increase project revenue by determining possible additional services. Identifies potential losses and implements safeguards. Coordinates with Accounting to close out product sales monthly. Act as a primary liaison between the décor team and accounting. Projects Drawings, Documentation & Deliverables
Oversees the preparation, development and production of project documentation, including decorating budgets, decorating schedules (custom furniture, lighting, paint, etc), and decision dates to ensure design intent, milestones, and deliverables are clearly communicated while tracking decisions, action items, and follow-ups. Oversees the production of vendor purchase orders and client invoice packets. Identifies, evaluates, and mitigates potential risk throughout all phases of the interior design process; including budget overruns, schedule delays, scope changes, regulatory compliance, vendor reliability, and construction coordination. Proactively develops contingency plans, maintains transparent communication with stakeholders, and implements strategies to minimize disruption and protect design integrity, timelines, and client expectations. Demonstrates proficiency in inventory management, overseeing the receipt, storage, and delivery of products while minimizing risk of loss or damage. Oversees the installation of decorative items if required. Produces supporting schedules and documentation related to fire code and life safety of FF&E items. Identifies ways to improve efficiency and facilitate trainings; helps implement company standards. Proven ability to manage and support 5-6 projects at a time. People Leadership
Mentors and coaches decorating teams and individuals; fosters mutual respect and trust as the group grows. Supports diversity and develops continuing education opportunities to stimulate innovation. Participates in interviews and recruiting of professional staff. Encourages staff exploration and innovation to achieve project design excellence and continual improvement. Skills & Qualifications
High taste level and knowledge of the high-end market; aware of current industry trends in space, function, decorative lighting, fabrics, furniture and equipment. Excellent time management skills; able to handle multiple deadlines and guide a project from concept through installation. Ability to make decisions and communicate in a fast-paced environment. Presentable, intelligent, confident and discreet with an outgoing demeanor. Strong communication skills (written and verbal). Proficient in AutoCAD, Adobe Photoshop, Adobe Illustrator and Microsoft Office; Studio Designer or similar billing software. Knowledge of interior design principles/practices. Bachelor’s Degree in Interior Design. 5-7 years of experience in Interior Design and/or Architectural Firms. Salary
Salary Range: $100,000.00 - $115,000.00 (depending on experience) + Performance-Based Bonus Benefits
Health, Dental, Vision and Life Insurance 401(k) Match Commuter Benefits Paid Time Off Paid Parental Leave Plans Paid Holidays Direct applicants are welcome to apply. Not accepting solicitations from recruiters.
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Senior Project Manager (Procurement/FF&E) at Pembrooke & Ives. The role oversees the coordination and execution of the project team's FF&E efforts. Responsibilities
Communication & Coordination:
Establishes and maintains clear, professional communication with all project stakeholders – including internal team members, clients, vendors, building management, consultants, and subcontractors – to ensure timely and precise dissemination of project-related information. Meetings & Presentations:
Plans, schedules and prepares project meetings, ensuring agendas, documentation, and relevant materials are distributed in advance. Facilitates effective discussions by coordinating stakeholders. Project administration, tracking action items, and maintaining accurate meeting records to support project continuity and accountability. Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle in conjunction with Studio Director. Reviews and adjust the project budget and project schedule as required. Reviews and comments on financials/profitability of the project. Identifies opportunities to increase project revenue by determining possible additional services. Identifies potential losses and implements safeguards. Coordinates with Accounting to close out product sales monthly. Act as a primary liaison between the décor team and accounting. Projects Drawings, Documentation & Deliverables
Oversees the preparation, development and production of project documentation, including decorating budgets, decorating schedules (custom furniture, lighting, paint, etc), and decision dates to ensure design intent, milestones, and deliverables are clearly communicated while tracking decisions, action items, and follow-ups. Oversees the production of vendor purchase orders and client invoice packets. Identifies, evaluates, and mitigates potential risk throughout all phases of the interior design process; including budget overruns, schedule delays, scope changes, regulatory compliance, vendor reliability, and construction coordination. Proactively develops contingency plans, maintains transparent communication with stakeholders, and implements strategies to minimize disruption and protect design integrity, timelines, and client expectations. Demonstrates proficiency in inventory management, overseeing the receipt, storage, and delivery of products while minimizing risk of loss or damage. Oversees the installation of decorative items if required. Produces supporting schedules and documentation related to fire code and life safety of FF&E items. Identifies ways to improve efficiency and facilitate trainings; helps implement company standards. Proven ability to manage and support 5-6 projects at a time. People Leadership
Mentors and coaches decorating teams and individuals; fosters mutual respect and trust as the group grows. Supports diversity and develops continuing education opportunities to stimulate innovation. Participates in interviews and recruiting of professional staff. Encourages staff exploration and innovation to achieve project design excellence and continual improvement. Skills & Qualifications
High taste level and knowledge of the high-end market; aware of current industry trends in space, function, decorative lighting, fabrics, furniture and equipment. Excellent time management skills; able to handle multiple deadlines and guide a project from concept through installation. Ability to make decisions and communicate in a fast-paced environment. Presentable, intelligent, confident and discreet with an outgoing demeanor. Strong communication skills (written and verbal). Proficient in AutoCAD, Adobe Photoshop, Adobe Illustrator and Microsoft Office; Studio Designer or similar billing software. Knowledge of interior design principles/practices. Bachelor’s Degree in Interior Design. 5-7 years of experience in Interior Design and/or Architectural Firms. Salary
Salary Range: $100,000.00 - $115,000.00 (depending on experience) + Performance-Based Bonus Benefits
Health, Dental, Vision and Life Insurance 401(k) Match Commuter Benefits Paid Time Off Paid Parental Leave Plans Paid Holidays Direct applicants are welcome to apply. Not accepting solicitations from recruiters.
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