GVW Group
Job Title: Payroll Coordinator
Location:
Highland Park, IL or Miami, FL Reports to: Payroll Manager Department: Finance Job
Description The Payroll Coordinator will be responsible for supporting the payroll manager
by ensuring a time
ly
and accurate processing of payroll for employee,
maintaining payroll records and assisting with the
reconcilement of payroll with company finances. The role requires strong organization skills, attention to details, the ability to handle
confidential information with the upmost professionalism.
Provide communication support by ensuring that employees are kept informed of payroll updates, company changes or changes in compensation. Key Responsibilities Payroll Processing
Accurate and timely processing for all employee on weekly, bi-weekly and semi-month
basis for all entities within GVW, LLC and its
affiliated companies. Calculate wages, overtime, bonus and deduction, and all exception related to an
employee’s
life cycle. E
nsure that HRIS system accurately process taxes
, insurance and retirement contributions in accordance with tax treatments. Ensure compliance with federal, state and local payroll regulations. Oversee the timekeeping system, ensuring accurate recording of employee work hours, ensuring compliance with point system by hourly employees. Review and approve timecard and time off and manage any corrections that are needed for payroll accuracy. Maintain communication with
managers to
ensure the timely closure of time and attendance batches
. Distribute paychecks to respective division and ensure that payroll is processed in accordance with pay periods, processing deadlines and consideration for holiday processing time.
Record Maintenance
Maintain
payroll
recording including employee earnings, hours
worked
, deduction and benefits. Update and maintain employee data in the payroll system and ensuring accuracy and
completeness
. Handle any necessary payroll
adjustments
or corrections
.
Reporting and Reconciliation
Generate and distribute payroll reports for internal review of
management team this includes payroll summaries for HR and Finance Department. Support the annual preparation for quarterly and annual tax filings to include W2, ACA and other payroll related documents. Reconcile
payroll reports against general ledger and identify and resolve any
discrepancies.
Employee
and Communication Support
Provide
clear communication to employees regarding payroll schedule, u
pdates and changes to tax law or deduction. Collaborate with HR and Finance to ensure that employee is informed of any adjustments that affect compensation. Timely response
to employee inquiries related to payroll, deductions, timing and taxes. Assist employee in understanding their wages, earnings and deductions
, taxes and time reporting
. Work
closely
with HR business partner and HR senior
leadership
to resolve any payroll
discrepancies
and issues
. Work closely with hiring managers with questions related to time and attendance or access permission for the employees under their
division.
Compliance and Auditing
Ensure that all payroll
responsibilities
are following
relevant labor law and tax regulation and company policies. Stay up abreast of federal regulations as outline
d in Publication 15, Circular E (Employers Tax Guide)
System and Process Improvement
Collaborate and support the HR and Finance team in identification of payroll process that could be streamlined to improve operational inefficiencies. Assisting in the implementation and testing of payroll system updates or new payroll software.
Training
Support payroll manager in providing training and learning tools for managers to support payroll process and training to employee to support the use of employee self-service to include change to personal information and direct deposit. Provide training to new managers on tools necessary to manage people.
Qualifications: Education
:
Associate’s Degree in Accounting, Business Administration, Human Resources and or a related field preferred. Experience
: Minimum 2
years
experience in payroll processing or a related position.
Familiar with multi-state payroll process and benefits administration as well as accounting practices relates to payroll. Skills
: Ability to collaborate across departments. Strong knowledge of payroll laws, tax regulations and compliance requirements. Proficiency in payroll software to include ADP Workforce now or similar programs. And Microsoft Office Suite to include intermediate proficiency in Excel. High attention to detail and accuracy in processing and maintaining payroll records. Ability to maintain confidentiality and handle sensitive information. Strong communication and interpersonal skills to work with employee and departments.
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Highland Park, IL or Miami, FL Reports to: Payroll Manager Department: Finance Job
Description The Payroll Coordinator will be responsible for supporting the payroll manager
by ensuring a time
ly
and accurate processing of payroll for employee,
maintaining payroll records and assisting with the
reconcilement of payroll with company finances. The role requires strong organization skills, attention to details, the ability to handle
confidential information with the upmost professionalism.
Provide communication support by ensuring that employees are kept informed of payroll updates, company changes or changes in compensation. Key Responsibilities Payroll Processing
Accurate and timely processing for all employee on weekly, bi-weekly and semi-month
basis for all entities within GVW, LLC and its
affiliated companies. Calculate wages, overtime, bonus and deduction, and all exception related to an
employee’s
life cycle. E
nsure that HRIS system accurately process taxes
, insurance and retirement contributions in accordance with tax treatments. Ensure compliance with federal, state and local payroll regulations. Oversee the timekeeping system, ensuring accurate recording of employee work hours, ensuring compliance with point system by hourly employees. Review and approve timecard and time off and manage any corrections that are needed for payroll accuracy. Maintain communication with
managers to
ensure the timely closure of time and attendance batches
. Distribute paychecks to respective division and ensure that payroll is processed in accordance with pay periods, processing deadlines and consideration for holiday processing time.
Record Maintenance
Maintain
payroll
recording including employee earnings, hours
worked
, deduction and benefits. Update and maintain employee data in the payroll system and ensuring accuracy and
completeness
. Handle any necessary payroll
adjustments
or corrections
.
Reporting and Reconciliation
Generate and distribute payroll reports for internal review of
management team this includes payroll summaries for HR and Finance Department. Support the annual preparation for quarterly and annual tax filings to include W2, ACA and other payroll related documents. Reconcile
payroll reports against general ledger and identify and resolve any
discrepancies.
Employee
and Communication Support
Provide
clear communication to employees regarding payroll schedule, u
pdates and changes to tax law or deduction. Collaborate with HR and Finance to ensure that employee is informed of any adjustments that affect compensation. Timely response
to employee inquiries related to payroll, deductions, timing and taxes. Assist employee in understanding their wages, earnings and deductions
, taxes and time reporting
. Work
closely
with HR business partner and HR senior
leadership
to resolve any payroll
discrepancies
and issues
. Work closely with hiring managers with questions related to time and attendance or access permission for the employees under their
division.
Compliance and Auditing
Ensure that all payroll
responsibilities
are following
relevant labor law and tax regulation and company policies. Stay up abreast of federal regulations as outline
d in Publication 15, Circular E (Employers Tax Guide)
System and Process Improvement
Collaborate and support the HR and Finance team in identification of payroll process that could be streamlined to improve operational inefficiencies. Assisting in the implementation and testing of payroll system updates or new payroll software.
Training
Support payroll manager in providing training and learning tools for managers to support payroll process and training to employee to support the use of employee self-service to include change to personal information and direct deposit. Provide training to new managers on tools necessary to manage people.
Qualifications: Education
:
Associate’s Degree in Accounting, Business Administration, Human Resources and or a related field preferred. Experience
: Minimum 2
years
experience in payroll processing or a related position.
Familiar with multi-state payroll process and benefits administration as well as accounting practices relates to payroll. Skills
: Ability to collaborate across departments. Strong knowledge of payroll laws, tax regulations and compliance requirements. Proficiency in payroll software to include ADP Workforce now or similar programs. And Microsoft Office Suite to include intermediate proficiency in Excel. High attention to detail and accuracy in processing and maintaining payroll records. Ability to maintain confidentiality and handle sensitive information. Strong communication and interpersonal skills to work with employee and departments.
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