Pamlico Community College
Purchasing Director/Equipment Coordinator
Pamlico Community College, Grantsboro, North Carolina, United States, 28529
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Purchasing Director/Equipment Coordinator
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Pamlico Community College Job Summary : The position reports directly to CFO. Train/assist College personnel in the requisitioning process for goods, services and equipment. Obtain competitive bids for non-contract items, solicit HUB vendors, and verify pertinent information for requisitioned items. Maintain all files as related to purchasing, grants, safety, equipment, and vendor insurance certificates. Complete reports for HUB, Recycling, Equipment and open orders. Coordinate telephone repairs, changes, and office moves. Process inventory transfers, tag equipment, sell/ dispose of surplus, and perform annual equipment inventory audit. Prepare monthly and yearly reports and provide copies to the CFO, including grant reporting requirements. Qualifications : Education: Associates degree or bachelors degree required. Experience Required: Three years prior purchasing experience required. Microsoft Office experience required. NC Contract Manager Certification will need to be obtained, if not completed already. Preferred: NC State Purchasing experience preferred. Experience operating a business. Experience working with event space business operations. Conducting internal audits Essential Job Functions : Procurement Leadership: Direct all purchasing operations for the College, ensuring full compliance with federal and state regulations while maximizing value for every dollar spent. Policy and Compliance Guidance: Interpret and apply procurement laws; create specifications and oversee competitive solicitations, contracts, and quality inspections. Vendor and Bid Management: Cultivate vendor relationships, obtain competitive bids/quotes, track Historically Underutilized Business (HUB) participation, and enforce mandates such as the Iran Divestment Act. Staff Training and Support: Train and assist College personnel on e-procurement, requisitioning, and P-Card use; distribute weekly budget reports and answer purchasing inquiries. P-Card and Financial Controls: Administer the Purchasing Card program, reconcile monthly statements and Bank of America rebate reports, and collaborate with Accounts Payable to resolve invoice issues. Asset and Inventory Oversight: Maintain the master inventory, tag assets, conduct annual audits, manage surplus equipment, and provide fixed-asset data to the CFO. Reporting and Analytics: Prepare HUB, fiscal year-end, budget-to-actual, and board reports; track purchase-card expenses and other key purchasing metrics. Travel and Receiving Coordination: Verify funding and approvals for travel requests/reimbursements and work with Receiving to resolve back-ordered, missing, or damaged items. College Engagement and Other Duties: Serve on committees, pursue professional development (including AI tools), support recruitment efforts, continuously learn, and perform additional tasks as assigned. Seniority level : Mid-Senior level Employment type : Contract Job function : Purchasing and Supply Chain Industries : Higher Education
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Purchasing Director/Equipment Coordinator
role at
Pamlico Community College Job Summary : The position reports directly to CFO. Train/assist College personnel in the requisitioning process for goods, services and equipment. Obtain competitive bids for non-contract items, solicit HUB vendors, and verify pertinent information for requisitioned items. Maintain all files as related to purchasing, grants, safety, equipment, and vendor insurance certificates. Complete reports for HUB, Recycling, Equipment and open orders. Coordinate telephone repairs, changes, and office moves. Process inventory transfers, tag equipment, sell/ dispose of surplus, and perform annual equipment inventory audit. Prepare monthly and yearly reports and provide copies to the CFO, including grant reporting requirements. Qualifications : Education: Associates degree or bachelors degree required. Experience Required: Three years prior purchasing experience required. Microsoft Office experience required. NC Contract Manager Certification will need to be obtained, if not completed already. Preferred: NC State Purchasing experience preferred. Experience operating a business. Experience working with event space business operations. Conducting internal audits Essential Job Functions : Procurement Leadership: Direct all purchasing operations for the College, ensuring full compliance with federal and state regulations while maximizing value for every dollar spent. Policy and Compliance Guidance: Interpret and apply procurement laws; create specifications and oversee competitive solicitations, contracts, and quality inspections. Vendor and Bid Management: Cultivate vendor relationships, obtain competitive bids/quotes, track Historically Underutilized Business (HUB) participation, and enforce mandates such as the Iran Divestment Act. Staff Training and Support: Train and assist College personnel on e-procurement, requisitioning, and P-Card use; distribute weekly budget reports and answer purchasing inquiries. P-Card and Financial Controls: Administer the Purchasing Card program, reconcile monthly statements and Bank of America rebate reports, and collaborate with Accounts Payable to resolve invoice issues. Asset and Inventory Oversight: Maintain the master inventory, tag assets, conduct annual audits, manage surplus equipment, and provide fixed-asset data to the CFO. Reporting and Analytics: Prepare HUB, fiscal year-end, budget-to-actual, and board reports; track purchase-card expenses and other key purchasing metrics. Travel and Receiving Coordination: Verify funding and approvals for travel requests/reimbursements and work with Receiving to resolve back-ordered, missing, or damaged items. College Engagement and Other Duties: Serve on committees, pursue professional development (including AI tools), support recruitment efforts, continuously learn, and perform additional tasks as assigned. Seniority level : Mid-Senior level Employment type : Contract Job function : Purchasing and Supply Chain Industries : Higher Education
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