Gaston College
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Salary
$65,120.00 - $89,700.00 Annually
Location
Dallas, NC
Job Type
Full-Time Regular Staff
Job Number
2022-00681
Division
Finance and Operations
Department
Purchasing & Auxiliary Services
Opening Date
10/09/2025
Overview Gaston College is seeking a skilled and organized Procurement Manager to perform the college’s purchasing activities and oversee the Shipping and Receiving function. This position is responsible for independently handling all procurement operations and supervising staff involved in the receipt and distribution of goods. The Procurement Manager ensures compliance with all applicable laws, state and NC Community College System-level policies, and internal policies and procedures, while fostering efficient, cost-effective, and transparent procurement practices.
Responsibilities
Independently manage end-to-end procurement activities including requisition review, vendor selection, solicitation issuance (RFPs, RFQs), bid evaluation, and contract execution.
Monitor, oversee, and utilize the N.C. E-Procurement system to conduct purchasing activities and ensure accurate recordkeeping.
Serve as the college’s subject matter expert and point of contact for procurement processes, guidance, and compliance.
Identify opportunities for cost reduction, process streamlining, and procurement innovation across departments.
Ensure adherence to North Carolina General Statutes, State Board of Community Colleges Code (SBCCC), and institutional procurement policies including compliance with the N.C. Department of Administration’s terms and N.C. Department of Information Technology (DIT) terms, as applicable.
Monitor supplier contracts for compliance and assess risk to ensure continued performance and legal adherence.
Collaborate with finance, facilities, academic, and other college departments to align procurement practices with institutional goals.
Support professional development and growth and cross‑training.
Maintain vendor records, monitor supplier performance, and develop relationships to support quality and cost‑effective procurement.
Prepare purchasing and other reports and documentation for audits, strategic planning, or as needed.
Oversee the preparation of reports to the Office for Historically Underutilized Businesses (HUB).
Ensure compliance with IRS withholding regulations for foreign vendors and ensure timely submission of reports.
May supervise a Purchasing Assistant if the need arises.
Shipping & Receiving
Supervise the daily operations and personnel in the college’s shipping and receiving area.
Oversee receiving, inventory logging, package distribution, and proper documentation of goods received.
Oversee the annual supply inventory and reporting process for various internal entities and functions including, but not limited to, the warehouse, housekeeping, grounds, fire training, mailroom, and the bookstore/Rhinoshop. Complete annual equipment inventory and verify location, responsible person, and condition, record transfers and disposals.
Manage surplus items, which may include transferring items within the organization or to other community colleges/non‑profit organizations; listing and selling the items (sometimes by auction); or disposing of the items by appropriate means.
Ensure timely and accurate delivery of supplies and equipment to departments.
Implement and maintain procedures for tracking deliveries and resolving issues with damaged or incorrect shipments.
Support inventory control and coordination of surplus or returned items.
Minimum Education Qualifications
Bachelor’s degree in Business Administration or related field or 3‑5 years of experience in procurement or purchasing required.
Minimum Experience Qualifications
Solid knowledge of sourcing and experience in negotiating contracts and pricing required.
Excellent organizational, interpersonal, and communication skills required.
Ability to manage multiple priorities and ensure compliance with complex regulations required.
Experience working with N.C. E‑Procurement and a strong understanding of North Carolina procurement laws preferred.
North Carolina Certified Procurement Professional designation preferred.
Certified Professional Public Buyer or Certified Public Procurement Officer certification preferred.
Knowledge of public sector procurement processes preferred.
Experience with Ellucian Colleague or similar ERP systems used in NC community colleges preferred.
Prior experience supervising shipping, receiving, or warehouse staff preferred.
Physical Requirements
Primarily office‑based with routine coordination in shipping/receiving areas and occasional vendor or training site visits.
Mobility: To move around the office or warehouse environment, some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 50 pounds.
Environment: Warehouse or similar environments may include exposure to elements such as noise, dust, and odors.
Dexterity: To handle paperwork, use computer keyboards, and operate office equipment efficiently.
Visual Acuity: to read documents, analyze product details, and review contracts.
Stamina: Work environment can be stressful at times when dealing with a wide variety of challenges and deadlines. This position may require work to occasionally be done outside normal business hours, including evenings and weekends.
Driving: Valid driver's license and ability to travel to suppliers or other College locations.
Benefits
State Health Plan
Dental Insurance
Vision Insurance
Health Care and Dependent Care Flexible Spending Accounts
Employee Assistance Program
Additional Supplemental Insurances
NC State Retirement Plan
Supplemental Retirement Plans
Disability Benefits, Long‑ and Short‑Term
Longevity Pay
State Employees' Credit Union Eligibility
Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
Paid Holidays
Educational Advancement Compensation
Tuition Assistance
Employee Discount Program
Benefits Overview Booklet
Please note: Temporary (part‑time) employees do not earn benefits.
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Salary
$65,120.00 - $89,700.00 Annually
Location
Dallas, NC
Job Type
Full-Time Regular Staff
Job Number
2022-00681
Division
Finance and Operations
Department
Purchasing & Auxiliary Services
Opening Date
10/09/2025
Overview Gaston College is seeking a skilled and organized Procurement Manager to perform the college’s purchasing activities and oversee the Shipping and Receiving function. This position is responsible for independently handling all procurement operations and supervising staff involved in the receipt and distribution of goods. The Procurement Manager ensures compliance with all applicable laws, state and NC Community College System-level policies, and internal policies and procedures, while fostering efficient, cost-effective, and transparent procurement practices.
Responsibilities
Independently manage end-to-end procurement activities including requisition review, vendor selection, solicitation issuance (RFPs, RFQs), bid evaluation, and contract execution.
Monitor, oversee, and utilize the N.C. E-Procurement system to conduct purchasing activities and ensure accurate recordkeeping.
Serve as the college’s subject matter expert and point of contact for procurement processes, guidance, and compliance.
Identify opportunities for cost reduction, process streamlining, and procurement innovation across departments.
Ensure adherence to North Carolina General Statutes, State Board of Community Colleges Code (SBCCC), and institutional procurement policies including compliance with the N.C. Department of Administration’s terms and N.C. Department of Information Technology (DIT) terms, as applicable.
Monitor supplier contracts for compliance and assess risk to ensure continued performance and legal adherence.
Collaborate with finance, facilities, academic, and other college departments to align procurement practices with institutional goals.
Support professional development and growth and cross‑training.
Maintain vendor records, monitor supplier performance, and develop relationships to support quality and cost‑effective procurement.
Prepare purchasing and other reports and documentation for audits, strategic planning, or as needed.
Oversee the preparation of reports to the Office for Historically Underutilized Businesses (HUB).
Ensure compliance with IRS withholding regulations for foreign vendors and ensure timely submission of reports.
May supervise a Purchasing Assistant if the need arises.
Shipping & Receiving
Supervise the daily operations and personnel in the college’s shipping and receiving area.
Oversee receiving, inventory logging, package distribution, and proper documentation of goods received.
Oversee the annual supply inventory and reporting process for various internal entities and functions including, but not limited to, the warehouse, housekeeping, grounds, fire training, mailroom, and the bookstore/Rhinoshop. Complete annual equipment inventory and verify location, responsible person, and condition, record transfers and disposals.
Manage surplus items, which may include transferring items within the organization or to other community colleges/non‑profit organizations; listing and selling the items (sometimes by auction); or disposing of the items by appropriate means.
Ensure timely and accurate delivery of supplies and equipment to departments.
Implement and maintain procedures for tracking deliveries and resolving issues with damaged or incorrect shipments.
Support inventory control and coordination of surplus or returned items.
Minimum Education Qualifications
Bachelor’s degree in Business Administration or related field or 3‑5 years of experience in procurement or purchasing required.
Minimum Experience Qualifications
Solid knowledge of sourcing and experience in negotiating contracts and pricing required.
Excellent organizational, interpersonal, and communication skills required.
Ability to manage multiple priorities and ensure compliance with complex regulations required.
Experience working with N.C. E‑Procurement and a strong understanding of North Carolina procurement laws preferred.
North Carolina Certified Procurement Professional designation preferred.
Certified Professional Public Buyer or Certified Public Procurement Officer certification preferred.
Knowledge of public sector procurement processes preferred.
Experience with Ellucian Colleague or similar ERP systems used in NC community colleges preferred.
Prior experience supervising shipping, receiving, or warehouse staff preferred.
Physical Requirements
Primarily office‑based with routine coordination in shipping/receiving areas and occasional vendor or training site visits.
Mobility: To move around the office or warehouse environment, some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 50 pounds.
Environment: Warehouse or similar environments may include exposure to elements such as noise, dust, and odors.
Dexterity: To handle paperwork, use computer keyboards, and operate office equipment efficiently.
Visual Acuity: to read documents, analyze product details, and review contracts.
Stamina: Work environment can be stressful at times when dealing with a wide variety of challenges and deadlines. This position may require work to occasionally be done outside normal business hours, including evenings and weekends.
Driving: Valid driver's license and ability to travel to suppliers or other College locations.
Benefits
State Health Plan
Dental Insurance
Vision Insurance
Health Care and Dependent Care Flexible Spending Accounts
Employee Assistance Program
Additional Supplemental Insurances
NC State Retirement Plan
Supplemental Retirement Plans
Disability Benefits, Long‑ and Short‑Term
Longevity Pay
State Employees' Credit Union Eligibility
Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
Paid Holidays
Educational Advancement Compensation
Tuition Assistance
Employee Discount Program
Benefits Overview Booklet
Please note: Temporary (part‑time) employees do not earn benefits.
#J-18808-Ljbffr