Alliance Defending Freedom
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Facilities Manager
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Alliance Defending Freedom Locations: Scottsdale, AZ Overview
As the Facilities Manager for ADF, you will report to the Director of Facilities and be responsible for managing ADF's Scottsdale, AZ headquarters, including the office building and grounds. This position oversees the facility team, vendors, and contract management for building operations. You will oversee space planning, operations, asset management, building mail operations, general and preventive maintenance, and new team member facility orientations. We aim to delight our team and guests by creating a joy-filled office environment in service of the ADF mission. Key Responsibilities
Vendor & Contract Management: Negotiate and manage service/vendor contracts for the Scottsdale building; maintain vendor files and master contact list; follow proper contract procedures in the Contract Management System; act as the emergency contact for failed building systems and maintain project records. Financial Oversight: Review, approve, and reconcile facilities invoices and expense reports; monitor and track facilities budgets; oversee office and break room supply ordering and inventory control; assist Director of Facilities with annual budget planning and tenant spacing. Facilities Operations: Manage daily facility operations; liaison with Security for all building activities; oversee renovation projects within timelines and budgets; coordinate on-site vendors (landscaping, shredding, pest control); oversee conference room readiness and event setup. Office Space & Team Support: Manage office moves, workstation setups, and workspace readiness for new team members; collaborate with IT on cable management and space optimization; maintain seating assignments; oversee storage spaces and special project space needs; assist in managing tenant leases to align with the master lease; adhere to ADF security protocols; administer Maricopa County’s Trip Reduction Program. Event Support: Serve as Facilities point of contact for events at ADF Scottsdale; coordinate with Events and AV teams on room layout, furniture, and technical needs; manage Facilities Event Service Requests and train planners on room setup and policies. Office Services & Customer Support: Respond to facility requests via the service desk system; support office equipment, furniture, and supply needs; solicit feedback to improve service response; serve as primary contact for tenants regarding building operations and maintenance; perform special projects as needed to support ADF’s mission. Mailroom & Office Services: Oversee mailroom and supply areas; train users on secure mailroom access; coordinate with Print House for shipping logistics. People Management: Lead and develop team members; foster a culture of trust, service, and innovation; manage staffing coverage, expenses, timesheets, and PTO; conduct Career Path Discussions and support professional growth. Qualifications
Minimum Qualifications
5+ years of facilities management experience. 2+ years of supervisory experience. 2+ years of experience with basic maintenance and repair works. OSHA knowledge and implementation of a safe working environment for team members and vendors. Microsoft Office Suite (Word, Excel, Outlook). Ability to prioritize and manage multiple tasks with strong organizational skills and attention to detail. Flexible attitude and ability to work in a fast-paced environment with changing demands. Excellent verbal and written communication skills; strong customer service and interpersonal skills. Willingness to travel 1–2 times a year and ability to work nights/weekends as needed. Valid Driver's license. Preferred Qualifications
Bachelor's degree preferred. IFMA membership or similar facilities management certifications. Experience with HVAC, plumbing, electrical, and low-voltage systems. Experience with general office equipment (copiers, fax, printers, postage meters). Experience with space management tools such as Space IQ/Eptura or similar software. Experience with travel management systems (e.g., Cloudbeds or Lodgeware). Pay & Benefits
Alliance Defending Freedom offers a competitive compensation and benefits package. Specific salary ranges are not disclosed. Benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) with a 4% company match. We support work-life balance with paid time off and 12 paid holidays annually. Note:
Referrals increase your chances of interviewing. Location: Scottsdale, AZ.
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Facilities Manager
role at
Alliance Defending Freedom Locations: Scottsdale, AZ Overview
As the Facilities Manager for ADF, you will report to the Director of Facilities and be responsible for managing ADF's Scottsdale, AZ headquarters, including the office building and grounds. This position oversees the facility team, vendors, and contract management for building operations. You will oversee space planning, operations, asset management, building mail operations, general and preventive maintenance, and new team member facility orientations. We aim to delight our team and guests by creating a joy-filled office environment in service of the ADF mission. Key Responsibilities
Vendor & Contract Management: Negotiate and manage service/vendor contracts for the Scottsdale building; maintain vendor files and master contact list; follow proper contract procedures in the Contract Management System; act as the emergency contact for failed building systems and maintain project records. Financial Oversight: Review, approve, and reconcile facilities invoices and expense reports; monitor and track facilities budgets; oversee office and break room supply ordering and inventory control; assist Director of Facilities with annual budget planning and tenant spacing. Facilities Operations: Manage daily facility operations; liaison with Security for all building activities; oversee renovation projects within timelines and budgets; coordinate on-site vendors (landscaping, shredding, pest control); oversee conference room readiness and event setup. Office Space & Team Support: Manage office moves, workstation setups, and workspace readiness for new team members; collaborate with IT on cable management and space optimization; maintain seating assignments; oversee storage spaces and special project space needs; assist in managing tenant leases to align with the master lease; adhere to ADF security protocols; administer Maricopa County’s Trip Reduction Program. Event Support: Serve as Facilities point of contact for events at ADF Scottsdale; coordinate with Events and AV teams on room layout, furniture, and technical needs; manage Facilities Event Service Requests and train planners on room setup and policies. Office Services & Customer Support: Respond to facility requests via the service desk system; support office equipment, furniture, and supply needs; solicit feedback to improve service response; serve as primary contact for tenants regarding building operations and maintenance; perform special projects as needed to support ADF’s mission. Mailroom & Office Services: Oversee mailroom and supply areas; train users on secure mailroom access; coordinate with Print House for shipping logistics. People Management: Lead and develop team members; foster a culture of trust, service, and innovation; manage staffing coverage, expenses, timesheets, and PTO; conduct Career Path Discussions and support professional growth. Qualifications
Minimum Qualifications
5+ years of facilities management experience. 2+ years of supervisory experience. 2+ years of experience with basic maintenance and repair works. OSHA knowledge and implementation of a safe working environment for team members and vendors. Microsoft Office Suite (Word, Excel, Outlook). Ability to prioritize and manage multiple tasks with strong organizational skills and attention to detail. Flexible attitude and ability to work in a fast-paced environment with changing demands. Excellent verbal and written communication skills; strong customer service and interpersonal skills. Willingness to travel 1–2 times a year and ability to work nights/weekends as needed. Valid Driver's license. Preferred Qualifications
Bachelor's degree preferred. IFMA membership or similar facilities management certifications. Experience with HVAC, plumbing, electrical, and low-voltage systems. Experience with general office equipment (copiers, fax, printers, postage meters). Experience with space management tools such as Space IQ/Eptura or similar software. Experience with travel management systems (e.g., Cloudbeds or Lodgeware). Pay & Benefits
Alliance Defending Freedom offers a competitive compensation and benefits package. Specific salary ranges are not disclosed. Benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) with a 4% company match. We support work-life balance with paid time off and 12 paid holidays annually. Note:
Referrals increase your chances of interviewing. Location: Scottsdale, AZ.
#J-18808-Ljbffr