Eastern Illinois University
Associate Director of Gift Administration
Eastern Illinois University, Charleston, Illinois, United States, 61920
Associate Director of Gift Administration
Eastern Illinois University is seeking an Associate Director of Gift Administration. Reporting to the Executive Officer of the EIU Foundation, this position supports both the University and the EIU Foundation in fulfilling their responsibilities for donor-funded gift compliance by ensuring gift and endowment funds are created, managed, and expended in accordance with donor intent and that administrative obligations of the gift agreement are met. Responsibilities
Gift Documentation: Oversees the creation, review, and approval process for donor agreements and pledges with Eastern Illinois University’s frontline officers and academic leaders as appropriate. Uphold guidelines set forth in the EIU Foundation’s Gift Acceptance Policies and applicable University policies such as Naming Policies; interpret donor criteria and restrictions and assist campus partners with questions related to endowments and other donor gift agreements. Facilitate the development of endowments, pledges, and other donor agreements, circulating drafts to appropriate parties on campus to obtain buy-in and secure the needed approvals from Foundation and Advancement colleagues before finalizing agreements. Store and organize signed gift agreements in shared and secure servers and paper files and disseminate to the appropriate campus partners. Fund Compliance: Oversees compliance for all restricted donor-funded gift accounts and serves as the primary contact for internal inquiries about compliance and accountability issues for all established donor-funded accounts. Prepares materials for consideration by the University’s Naming Committee and the EIU Foundation’s Gift Acceptance Committee. Fund Auditing: Partners with the Business Office, Office of Financial Aid, and others to regularly audit existing donor funds to ensure donor intent is followed. This could include reviews of funds with accumulated spending and low utilization, funds that do not have a balance, endowed funds below minimum balances, and funds that have not had any recent activity, among other scenarios. Education and Awareness: Collaborates and maintains positive working relationships with university leadership, the Business Office, unit office managers, development officers, and the donor relations teams to facilitate an effective compliance program. Supports ongoing communication and education on the use of restricted gift funds and clarifying donor intent with fund administrators. Responds to questions regarding allowable use/expenses for gift and endowment accounts, including requests for release or modification of endowment and gift restrictions that have become impracticable to fulfill. Required Qualifications
Bachelors degree required; advanced certification preferred. Three years or more of relevant experience in one of the following or closely related fields: gift and endowment accounting and management, audit and compliance, or higher education. Education. Experience with drafting contracts or other documentation. Ability to think critically about future implications of word use, academic and/or extracurricular program evolution, and potential policy changes to proactively anticipate change. Strong interpersonal and written communications skills with attention to detail; able to listen well and effectively express thoughts and ideas. Ability to coordinate people and handle multiple deadline-driven projects simultaneously. Exceptional customer-donor service and ability to build trust with a variety of constituents. Excellent writing, editing, and proofreading skills; tact, discretion, and prudence in working with confidential information.
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Eastern Illinois University is seeking an Associate Director of Gift Administration. Reporting to the Executive Officer of the EIU Foundation, this position supports both the University and the EIU Foundation in fulfilling their responsibilities for donor-funded gift compliance by ensuring gift and endowment funds are created, managed, and expended in accordance with donor intent and that administrative obligations of the gift agreement are met. Responsibilities
Gift Documentation: Oversees the creation, review, and approval process for donor agreements and pledges with Eastern Illinois University’s frontline officers and academic leaders as appropriate. Uphold guidelines set forth in the EIU Foundation’s Gift Acceptance Policies and applicable University policies such as Naming Policies; interpret donor criteria and restrictions and assist campus partners with questions related to endowments and other donor gift agreements. Facilitate the development of endowments, pledges, and other donor agreements, circulating drafts to appropriate parties on campus to obtain buy-in and secure the needed approvals from Foundation and Advancement colleagues before finalizing agreements. Store and organize signed gift agreements in shared and secure servers and paper files and disseminate to the appropriate campus partners. Fund Compliance: Oversees compliance for all restricted donor-funded gift accounts and serves as the primary contact for internal inquiries about compliance and accountability issues for all established donor-funded accounts. Prepares materials for consideration by the University’s Naming Committee and the EIU Foundation’s Gift Acceptance Committee. Fund Auditing: Partners with the Business Office, Office of Financial Aid, and others to regularly audit existing donor funds to ensure donor intent is followed. This could include reviews of funds with accumulated spending and low utilization, funds that do not have a balance, endowed funds below minimum balances, and funds that have not had any recent activity, among other scenarios. Education and Awareness: Collaborates and maintains positive working relationships with university leadership, the Business Office, unit office managers, development officers, and the donor relations teams to facilitate an effective compliance program. Supports ongoing communication and education on the use of restricted gift funds and clarifying donor intent with fund administrators. Responds to questions regarding allowable use/expenses for gift and endowment accounts, including requests for release or modification of endowment and gift restrictions that have become impracticable to fulfill. Required Qualifications
Bachelors degree required; advanced certification preferred. Three years or more of relevant experience in one of the following or closely related fields: gift and endowment accounting and management, audit and compliance, or higher education. Education. Experience with drafting contracts or other documentation. Ability to think critically about future implications of word use, academic and/or extracurricular program evolution, and potential policy changes to proactively anticipate change. Strong interpersonal and written communications skills with attention to detail; able to listen well and effectively express thoughts and ideas. Ability to coordinate people and handle multiple deadline-driven projects simultaneously. Exceptional customer-donor service and ability to build trust with a variety of constituents. Excellent writing, editing, and proofreading skills; tact, discretion, and prudence in working with confidential information.
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