City of Chicago
STAFF ASSISTANT – City of Chicago, Department of Aviation
Position number: 1. Starting annual salary: $66,612.00. This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with the American Federation of State, County and Municipal Employees (AFSCME) – Bargaining Unit 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site. - Check the box titled “Currently employed by the City of Chicago.” - Enter your employee ID (located on your pay stub labeled ‘payee/employee number’). - Select your correct bargaining unit.
Applications will be accepted from 10/16/25 until 11:59pm CDT on 10/30/25.
Essential Duties
Maintains all matters under the purview of the Deputy Commissioner.
Briefs and prepares the Deputy Commissioner for internal and external meetings.
Conducts research and gathers information in response to requests by the Deputy Commissioner.
Works on special projects under the direction of the Deputy Commissioner.
Ensures that the Division office runs smoothly and efficiently on a daily basis.
Answers telephone calls to the Division’s main line phone number to ensure good customer service and efficient office operations.
Listens to voice mail messages to the Division’s main line, forwards the voice mail messages to the appropriate Department staff, and empties the voice mail box.
Uses Microsoft Outlook and daily prints and maintains the Deputy Commissioner’s calendar.
Schedules meetings for the Deputy Commissioner, Division staff, and Division consultants, reserves conference rooms, and manages meeting logistics (including handouts; conference room telephone, computer, and projector setup; white board and markers; virtual meeting web links; and conference call numbers).
Uses Microsoft Word and portable document format (“PDF”) reading software such as Adobe Reader, prepares and edits letters, memorandum, and routing slips to relieve the Deputy Commissioner and Division staff of clerical functions.
Scans the final documents as PDF files using Microsoft Word, prints labels for file folders.
Uses Microsoft Excel, creates spreadsheets for Division staff.
Completes training classes required by the City and Department.
Performs other duties as assigned.
Location and Hours O’Hare International Airport. Monday‑Friday, 9:00 AM to 5:00 PM.
Qualifications Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.
Selection Requirements Applicants must successfully pass a skills assessment test and complete an interview, which will include a written exercise. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview.
Equal Employment Opportunity The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago. Brandon Johnson, Mayor.
#J-18808-Ljbffr
BID INSTRUCTIONS: Apply on the bid site. - Check the box titled “Currently employed by the City of Chicago.” - Enter your employee ID (located on your pay stub labeled ‘payee/employee number’). - Select your correct bargaining unit.
Applications will be accepted from 10/16/25 until 11:59pm CDT on 10/30/25.
Essential Duties
Maintains all matters under the purview of the Deputy Commissioner.
Briefs and prepares the Deputy Commissioner for internal and external meetings.
Conducts research and gathers information in response to requests by the Deputy Commissioner.
Works on special projects under the direction of the Deputy Commissioner.
Ensures that the Division office runs smoothly and efficiently on a daily basis.
Answers telephone calls to the Division’s main line phone number to ensure good customer service and efficient office operations.
Listens to voice mail messages to the Division’s main line, forwards the voice mail messages to the appropriate Department staff, and empties the voice mail box.
Uses Microsoft Outlook and daily prints and maintains the Deputy Commissioner’s calendar.
Schedules meetings for the Deputy Commissioner, Division staff, and Division consultants, reserves conference rooms, and manages meeting logistics (including handouts; conference room telephone, computer, and projector setup; white board and markers; virtual meeting web links; and conference call numbers).
Uses Microsoft Word and portable document format (“PDF”) reading software such as Adobe Reader, prepares and edits letters, memorandum, and routing slips to relieve the Deputy Commissioner and Division staff of clerical functions.
Scans the final documents as PDF files using Microsoft Word, prints labels for file folders.
Uses Microsoft Excel, creates spreadsheets for Division staff.
Completes training classes required by the City and Department.
Performs other duties as assigned.
Location and Hours O’Hare International Airport. Monday‑Friday, 9:00 AM to 5:00 PM.
Qualifications Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.
Selection Requirements Applicants must successfully pass a skills assessment test and complete an interview, which will include a written exercise. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview.
Equal Employment Opportunity The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago. Brandon Johnson, Mayor.
#J-18808-Ljbffr