Accounts Payable Associate

The Accounts Payable Associate plays a crucial part in managing the financial transactions of our organization by ensuring that company expenses are processed accurately, and that our supply chain operations run smoothly and efficiently. The Accounts Payable Associate must possess a keen eye for detail, excellent organizational skills, and a passion for accuracy in maintaining accounts payable records. Strong analytical skills and a proactive approach to problem-solving are essential. This position is responsible for maintaining accurate financial records, processing employee reimbursements and vendor invoices. The Accounts Payable Associate thrives in a fast-paced environment and is adaptable to changing priorities while maintaining an elevated level of confidentiality and professionalism. Accounts Payable Key Responsibilities

Thoroughly review all vendor invoices, employee expense reports and supporting documentation for accuracy and compliance with company guidelines. Accurately enter all vendor invoices and employee expense reports in accordance with company guidelines. Meticulously maintain physical and/or electronic records of all vendor invoices, employee expense reports, vendor payments, and other documents related to accounts payable transactions. Properly set up all vendors and update vendor information as needed. Regularly reconcile vendor statements and resolve discrepancies promptly. Competently respond to vendor and employee inquiries regarding payment status and account discrepancies. Effectively develop and maintain partnerships with vendors, order management team, and other employees and departments. Readily support comprehensive reporting and metrics on accounts payable activities Obtain and maintain W-9 forms from all vendors to ensure accurate 1099 reporting. Qualifications

Associate's degree in accounting, bachelor’s degree in accounting preferred Proven experience as an accounts payable or related accounting role Familiarity with generally accepted accounting principles and practices Proficient in using QuickBooks Desktop, NetSuite, and MS Office Suite software Strong attention to detail and accuracy in data entry and financial reporting Ability to work independently as well as part of a team in a fast-paced environment Excellent organizational and time management skills with the ability to prioritize tasks Strong communication skills, both verbal and written, to effectively interact with vendors and team members Minimum 2 years experience performing 3-way matching with bills, purchase orders, and proof of deliveries Minimum 2 years experience with cost allocation

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