Ports America
Overview
In the maritime industry, where colossal ships dock and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means you play a part in ensuring the pulse of commerce never skips a beat, driving the future of supply chain logistics and marine terminal operations. At Ports America, every job function, whether on the docks or in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations. We drive the nation’s economic engine by moving cargo with maritime excellence.
The
Payroll Analyst
is responsible for entering and verifying Ports America union payrolls, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, and updating employee tax and direct deposit information. This role requires understanding and interpreting union contracts and ensuring compliance with federal/state wage laws. The position supports internal and external audits and maintains payroll department filing.
Responsibilities
Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issue manual checks as needed.
Research and analyze discrepancies and process adjustments as necessary.
Cross check other team members’ payroll entries.
Answer payroll data entry questions and work closely with union representatives and managers to ensure compliance with union contracts.
Assist with internal and external quarterly and annual audits.
Maintain filing and organize the payroll storage room.
Prepare wires and check requests for weekly, monthly and quarterly union dues, deductions, and pension and welfare hourly contributions.
Set up and cancel payroll garnishments with the payroll provider, print checks, and respond to writs of garnishment from state or federal agencies.
Coordinate with Ports America’s accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed.
Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for the general ledger work up for the accounting department.
Review and edit process workflows created by internal audit to ensure accuracy.
Log and verify all manual checks for validity.
This is a hybrid role that requires working in the office three days a week
Minimum Requirements (Education, Experience, Certifications)
Associate’s degree or 2+ years of experience in a high-volume, full-cycle, multi-state payroll environment.
Preferred Requirements (Education, Experience, Certifications)
Fundamentals of Payroll Certificate (FPC) Preferred
Familiar with Federal and state payroll tax laws
1+ years UKG experience
1+ years union labor payroll experience
3+ years of experience in data entry in an office environment
Intermediate to advanced proficiency with Microsoft Word, Excel, and Access
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Knowledge, Skills & Abilities
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Working Conditions
Office environment, filing, lifting record keeping boxes
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, age, disability, genetic information, citizenship status, military service obligations or any other category protected by applicable federal, state, or local law.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our comprehensive data privacy policy, please review the privacy notice available on our site. For questions, contact human.resources@portsamerica.com.
Our dedicated team at Ports America will address any specific inquiries regarding data handling, protection, and security. We are committed to ensuring the utmost privacy and confidentiality of your personal information.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
The
Payroll Analyst
is responsible for entering and verifying Ports America union payrolls, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, and updating employee tax and direct deposit information. This role requires understanding and interpreting union contracts and ensuring compliance with federal/state wage laws. The position supports internal and external audits and maintains payroll department filing.
Responsibilities
Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issue manual checks as needed.
Research and analyze discrepancies and process adjustments as necessary.
Cross check other team members’ payroll entries.
Answer payroll data entry questions and work closely with union representatives and managers to ensure compliance with union contracts.
Assist with internal and external quarterly and annual audits.
Maintain filing and organize the payroll storage room.
Prepare wires and check requests for weekly, monthly and quarterly union dues, deductions, and pension and welfare hourly contributions.
Set up and cancel payroll garnishments with the payroll provider, print checks, and respond to writs of garnishment from state or federal agencies.
Coordinate with Ports America’s accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed.
Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for the general ledger work up for the accounting department.
Review and edit process workflows created by internal audit to ensure accuracy.
Log and verify all manual checks for validity.
This is a hybrid role that requires working in the office three days a week
Minimum Requirements (Education, Experience, Certifications)
Associate’s degree or 2+ years of experience in a high-volume, full-cycle, multi-state payroll environment.
Preferred Requirements (Education, Experience, Certifications)
Fundamentals of Payroll Certificate (FPC) Preferred
Familiar with Federal and state payroll tax laws
1+ years UKG experience
1+ years union labor payroll experience
3+ years of experience in data entry in an office environment
Intermediate to advanced proficiency with Microsoft Word, Excel, and Access
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Knowledge, Skills & Abilities
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Working Conditions
Office environment, filing, lifting record keeping boxes
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, age, disability, genetic information, citizenship status, military service obligations or any other category protected by applicable federal, state, or local law.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our comprehensive data privacy policy, please review the privacy notice available on our site. For questions, contact human.resources@portsamerica.com.
Our dedicated team at Ports America will address any specific inquiries regarding data handling, protection, and security. We are committed to ensuring the utmost privacy and confidentiality of your personal information.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr