Ports America Shared Services, Inc.
Overview
In the maritime industry, where colossal ships dock and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means you play a part in ensuring the pulse of commerce never skips a beat, while driving the future of supply chain logistics and marine terminal operations.
Dive into a career where your talents make an impact and help steer the future of this vital sector. Our organization emphasizes that every job function, whether on the docks or in administrative roles, finance, payroll, or IT, affects the national economy and critical supply chain operations. At Ports America, we move more than cargo—we drive the nation’s economic engine!
Position The
Payroll Analyst
is responsible for entering and verifying Ports America union payrolls, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, and updating employee tax and direct deposit information. This role requires understanding and interpreting union contracts and ensuring compliance with federal/state wage laws, assisting with internal and external audits, and maintaining payroll department filing.
Essential Duties
Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed.
Research and analyze discrepancies and process adjustments as necessary.
Cross-check other team members' payroll entries.
Answer payroll data entry questions and work closely with union representatives and managers to ensure contract compliance.
Assist with internal and external quarterly and annual audits.
Maintain payroll filing and organize the payroll storage room.
Prepare wires and check requests for weekly, monthly, and quarterly union dues, deductions, and pension and welfare contributions.
Set up and cancel payroll garnishments with the payroll provider, print checks, and respond to writs of garnishment for state or federal agencies.
Coordinate with Ports America’s accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed.
Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for general ledger work.
Review and edit process workflows created by internal audits to ensure accuracy.
Log and verify all manual checks for validity.
This is a hybrid role that requires working in the office three days a week
Minimum Requirements
Associate's degree or 2+ years of experience in a high-volume, full-cycle, multi-state payroll environment.
Preferred Requirements
Fundamentals of Payroll Certificate (FPC) preferred
Familiar with federal and state payroll tax laws
1+ years UKG experience
1+ years union labor payroll experience
3+ years of data entry experience in an office environment
Intermediate to advanced proficiency with Microsoft Word, Excel, and Access
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Knowledge, Skills & Abilities
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Working Conditions
Office environment, filing, lifting record-keeping boxes
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our data privacy policy, we invite you to contact us via email at human.resources@portsamerica.com.
Our dedicated team at Ports America will address any questions regarding handling, protection, and security of your data. We are committed to ensuring the privacy and confidentiality of your personal information and will provide details on our practices and protocols.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is obligated to notify all applicants of their rights pursuant to federal employment laws. For more information, review the Know Your Rights notice from the Department of Labor.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our comprehensive data privacy policy, contact us as indicated above.
#J-18808-Ljbffr
Dive into a career where your talents make an impact and help steer the future of this vital sector. Our organization emphasizes that every job function, whether on the docks or in administrative roles, finance, payroll, or IT, affects the national economy and critical supply chain operations. At Ports America, we move more than cargo—we drive the nation’s economic engine!
Position The
Payroll Analyst
is responsible for entering and verifying Ports America union payrolls, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, and updating employee tax and direct deposit information. This role requires understanding and interpreting union contracts and ensuring compliance with federal/state wage laws, assisting with internal and external audits, and maintaining payroll department filing.
Essential Duties
Process weekly payrolls for assigned groups, assuring accuracy and timeliness, and issuing manual checks as needed.
Research and analyze discrepancies and process adjustments as necessary.
Cross-check other team members' payroll entries.
Answer payroll data entry questions and work closely with union representatives and managers to ensure contract compliance.
Assist with internal and external quarterly and annual audits.
Maintain payroll filing and organize the payroll storage room.
Prepare wires and check requests for weekly, monthly, and quarterly union dues, deductions, and pension and welfare contributions.
Set up and cancel payroll garnishments with the payroll provider, print checks, and respond to writs of garnishment for state or federal agencies.
Coordinate with Ports America’s accounting department and financial institutions to ensure positive pay, direct deposits, and voided checks are processed.
Update spreadsheets with wire and ACH payments to ensure proper funding for payroll and other disbursement payments; complete spreadsheets for general ledger work.
Review and edit process workflows created by internal audits to ensure accuracy.
Log and verify all manual checks for validity.
This is a hybrid role that requires working in the office three days a week
Minimum Requirements
Associate's degree or 2+ years of experience in a high-volume, full-cycle, multi-state payroll environment.
Preferred Requirements
Fundamentals of Payroll Certificate (FPC) preferred
Familiar with federal and state payroll tax laws
1+ years UKG experience
1+ years union labor payroll experience
3+ years of data entry experience in an office environment
Intermediate to advanced proficiency with Microsoft Word, Excel, and Access
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks, and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Knowledge, Skills & Abilities
Excellent customer service and communication skills
Ability to work as a team player in a high-volume payroll department
Ability to work independently, prioritize tasks and meet deadlines with little or no supervision
Ability to remain calm and in control under pressure
Working Conditions
Office environment, filing, lifting record-keeping boxes
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our data privacy policy, we invite you to contact us via email at human.resources@portsamerica.com.
Our dedicated team at Ports America will address any questions regarding handling, protection, and security of your data. We are committed to ensuring the privacy and confidentiality of your personal information and will provide details on our practices and protocols.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is obligated to notify all applicants of their rights pursuant to federal employment laws. For more information, review the Know Your Rights notice from the Department of Labor.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
If you require additional information about our comprehensive data privacy policy, contact us as indicated above.
#J-18808-Ljbffr