The Contractor Consultants
Accounts Payable/Office Assistant
The Contractor Consultants, Stockton, California, United States, 95202
Overview
Bockmon & Woody Electric Co., Inc. is seeking a detail-oriented and organized Accounts Payable/Office Assistant to support our growing administrative team. This position is essential in maintaining vendor relationships, processing invoices, and providing vital office support. You'll play a crucial role in keeping our financial and project records accurate and organized in a supportive, team-oriented environment.
Responsibilities
Maintain vendor records and set up vendors in Jonas Construction Accounting Software.
Process accounts payable—match invoices to purchase orders and statements, post and track invoices in Jonas.
Manage monthly supplier statements and correspondence with vendors, subcontractors, suppliers, and general contractors.
Follow up on credits and manage preliminary notices and lien releases.
Submit lien releases to general contractors for payment processing.
Understand and apply job cost coding and general ledger accounts.
Utilize Cor-Pay and Remarcable platforms for payment and invoice processing.
Answer, screen, and direct phone calls; support receptionist duties.
Perform office tasks including copying, filing, and document preparation.
Minimum Qualifications
High school diploma or equivalent.
One year of business school training or relevant work experience.
Construction office experience preferred but not required.
Knowledge, Skills, And Abilities
Knowledge of:
Accounts payable cycle
Purchase orders, invoice processing, statements, and payment workflows
Contemporary office practices and administrative techniques
Appropriate spelling, grammar, math, and vocabulary
Skills in:
Operating computers and office software applications (Microsoft Excel, Word, Outlook, Adobe PDF, SharePoint, Teams)
Using a variety of office equipment
Document creation, organization, and record keeping
Creating and managing Word documents, Excel spreadsheets, and PDF forms
Ability to:
Develop and maintain professional working relationships
Maintain reliable attendance and punctuality
Deliver responsive service to internal and external stakeholders
Utilize online resources effectively, including internet and intranet systems
Learn and apply systems such as Jonas, Cor-Pay, Remarcable, and other relevant platforms
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Ability to lift up to 15 pounds
Capable of typing, using phones, and handling office documents
Benefits
401(k)
Health, Dental, and Vision Insurance
Paid Time Off
Casual Dress Environment
Schedule
Full-time (40 hours/week)
8-hour shift, Monday to Friday
Work Location
In-person at Stockton, CA 95205
Candidates must be able to relocate before starting work
Equal Opportunity Bockmon & Woody Electric Co., Inc. is an Equal Opportunity/Affirmative Action Employer.
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Responsibilities
Maintain vendor records and set up vendors in Jonas Construction Accounting Software.
Process accounts payable—match invoices to purchase orders and statements, post and track invoices in Jonas.
Manage monthly supplier statements and correspondence with vendors, subcontractors, suppliers, and general contractors.
Follow up on credits and manage preliminary notices and lien releases.
Submit lien releases to general contractors for payment processing.
Understand and apply job cost coding and general ledger accounts.
Utilize Cor-Pay and Remarcable platforms for payment and invoice processing.
Answer, screen, and direct phone calls; support receptionist duties.
Perform office tasks including copying, filing, and document preparation.
Minimum Qualifications
High school diploma or equivalent.
One year of business school training or relevant work experience.
Construction office experience preferred but not required.
Knowledge, Skills, And Abilities
Knowledge of:
Accounts payable cycle
Purchase orders, invoice processing, statements, and payment workflows
Contemporary office practices and administrative techniques
Appropriate spelling, grammar, math, and vocabulary
Skills in:
Operating computers and office software applications (Microsoft Excel, Word, Outlook, Adobe PDF, SharePoint, Teams)
Using a variety of office equipment
Document creation, organization, and record keeping
Creating and managing Word documents, Excel spreadsheets, and PDF forms
Ability to:
Develop and maintain professional working relationships
Maintain reliable attendance and punctuality
Deliver responsive service to internal and external stakeholders
Utilize online resources effectively, including internet and intranet systems
Learn and apply systems such as Jonas, Cor-Pay, Remarcable, and other relevant platforms
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Ability to lift up to 15 pounds
Capable of typing, using phones, and handling office documents
Benefits
401(k)
Health, Dental, and Vision Insurance
Paid Time Off
Casual Dress Environment
Schedule
Full-time (40 hours/week)
8-hour shift, Monday to Friday
Work Location
In-person at Stockton, CA 95205
Candidates must be able to relocate before starting work
Equal Opportunity Bockmon & Woody Electric Co., Inc. is an Equal Opportunity/Affirmative Action Employer.
#J-18808-Ljbffr