Children's Home Network
Overview
Accounts Payable Specialist Regular Full-Time Tampa, FL, US Salary Range:
$50,000 to $60,000 Position Summary:
CHN, a $28Million nonprofit, has a need for an energetic, self-motivated, organized, detail-oriented, and critically-thinking Accounts Payable Supervisor for its complex, fast-paced, deadline-driven accounting department located in Tampa, Florida. Job Summary:
Assists the accounting manager by providing administrative and accounting support for the fiscal processing of vendor payments, including maintaining accurate and thorough vendor records. Processes payments in accordance with CHN policies and procedures and prepares audit schedules. Participates in the organization’s continuous quality improvement efforts. Responsibilities
Must be able to apply critical thinking and be highly organized in a complex, fast-paced, deadline-driven accounting department. Reviews AP entries and invoices for accuracy, completeness, and compliance with CHN policies and procedures. Enters data into the accounting system with a high degree of accuracy, detail, and timeliness based on detailed allocation methodologies, which may vary. Ensures invoices are properly allocated, coded and entered to the correct accounting period on the accrual method. Requests W-9 and ACH payment information for all vendors and maintains accurate active vendor listing. Researches invoice and payment details and provides information as needed. Generates weekly accounts payable ACH and check run of payments due along with required reports as back-up; and ensures timely disbursement of the payments. Enters invoice information for vendor drafts and manual ACH payments timely. Scans and files payments and backup documentation according to Fiscal Department procedures. Communicates with vendors and business units to provide support and problem resolution. Runs weekly aging reports to ensure all invoices are paid in a timely manner. Reconciles month-end aging schedule to the general ledger. Generates weekly cash report for Fiscal staff use. Prepares and performs desktop deposits. Assists with posting of expense-related journal entries. Maintains complete vendor files in the accounting system as well as the paid vendor files. Maintains files for vendor contracts and a thorough working knowledge of those contracts ensuring accurate and timely payments. Reviews, prepares, and maintains accounts payable schedules required for the annual audit. Maintains, reviews, and prepares 1099 information for annual governmental reporting. Assists with the ongoing process of documentation and review of procedures related to accounts payable. Is custodian of petty cash. Assists with system implementation. Other duties as assigned. Note:
These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Minimum Qualifications
Education & Experience:
Bachelor’s degree in accounting/finance preferred. Must have at least 3 years of high-volume, full-cycle accounts payable experience. Experience with Blackbaud, MIP, and/or other ERP systems is required. Experience supervising others is preferred. Must have intermediate Excel skills, including use of Vlookups and pivot tables. Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension. Must possess means of providing job-related transportation and show proof of required insurance. Must be insurable under CHI’s current auto insurance policy. Must successfully complete and maintain FDLE clearance, Federal background and state criminal background checks and sexual predator screening. Knowledge, Skills and Abilities
Intermediate MS Excel skills. Strong understanding of basic accounting principles, cost allocations, and accrual accounting. Ability to perform moderately complex mathematical calculations. Ability to apply critical thinking skills and solve problems. Ability to communicate effectively with supervisors, fellow staff members, and others. Ability to work independently as well as part of a team in a fast-paced accounting environment. Ability to prioritize and organize own work and that of staff supervising. Ability to communicate effectively, verbally and in writing. Ability to establish effective working relationships with clients, co-workers, supervisors, and other individuals. Possess effective interpersonal skills. Essential Physical Skills
Possess good hearing (with or without hearing device). Ability to effectively operate a telephone and personal computer. Frequent use of hands, voice and hearing. Ability to speak clearly and effectively. Ability to perform moderate lifting (15-20 lbs). Ability to stand or sit for long periods of time on occasion. Reasonable accommodation will be made for otherwise qualified individuals with a disability.
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Accounts Payable Specialist Regular Full-Time Tampa, FL, US Salary Range:
$50,000 to $60,000 Position Summary:
CHN, a $28Million nonprofit, has a need for an energetic, self-motivated, organized, detail-oriented, and critically-thinking Accounts Payable Supervisor for its complex, fast-paced, deadline-driven accounting department located in Tampa, Florida. Job Summary:
Assists the accounting manager by providing administrative and accounting support for the fiscal processing of vendor payments, including maintaining accurate and thorough vendor records. Processes payments in accordance with CHN policies and procedures and prepares audit schedules. Participates in the organization’s continuous quality improvement efforts. Responsibilities
Must be able to apply critical thinking and be highly organized in a complex, fast-paced, deadline-driven accounting department. Reviews AP entries and invoices for accuracy, completeness, and compliance with CHN policies and procedures. Enters data into the accounting system with a high degree of accuracy, detail, and timeliness based on detailed allocation methodologies, which may vary. Ensures invoices are properly allocated, coded and entered to the correct accounting period on the accrual method. Requests W-9 and ACH payment information for all vendors and maintains accurate active vendor listing. Researches invoice and payment details and provides information as needed. Generates weekly accounts payable ACH and check run of payments due along with required reports as back-up; and ensures timely disbursement of the payments. Enters invoice information for vendor drafts and manual ACH payments timely. Scans and files payments and backup documentation according to Fiscal Department procedures. Communicates with vendors and business units to provide support and problem resolution. Runs weekly aging reports to ensure all invoices are paid in a timely manner. Reconciles month-end aging schedule to the general ledger. Generates weekly cash report for Fiscal staff use. Prepares and performs desktop deposits. Assists with posting of expense-related journal entries. Maintains complete vendor files in the accounting system as well as the paid vendor files. Maintains files for vendor contracts and a thorough working knowledge of those contracts ensuring accurate and timely payments. Reviews, prepares, and maintains accounts payable schedules required for the annual audit. Maintains, reviews, and prepares 1099 information for annual governmental reporting. Assists with the ongoing process of documentation and review of procedures related to accounts payable. Is custodian of petty cash. Assists with system implementation. Other duties as assigned. Note:
These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Minimum Qualifications
Education & Experience:
Bachelor’s degree in accounting/finance preferred. Must have at least 3 years of high-volume, full-cycle accounts payable experience. Experience with Blackbaud, MIP, and/or other ERP systems is required. Experience supervising others is preferred. Must have intermediate Excel skills, including use of Vlookups and pivot tables. Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension. Must possess means of providing job-related transportation and show proof of required insurance. Must be insurable under CHI’s current auto insurance policy. Must successfully complete and maintain FDLE clearance, Federal background and state criminal background checks and sexual predator screening. Knowledge, Skills and Abilities
Intermediate MS Excel skills. Strong understanding of basic accounting principles, cost allocations, and accrual accounting. Ability to perform moderately complex mathematical calculations. Ability to apply critical thinking skills and solve problems. Ability to communicate effectively with supervisors, fellow staff members, and others. Ability to work independently as well as part of a team in a fast-paced accounting environment. Ability to prioritize and organize own work and that of staff supervising. Ability to communicate effectively, verbally and in writing. Ability to establish effective working relationships with clients, co-workers, supervisors, and other individuals. Possess effective interpersonal skills. Essential Physical Skills
Possess good hearing (with or without hearing device). Ability to effectively operate a telephone and personal computer. Frequent use of hands, voice and hearing. Ability to speak clearly and effectively. Ability to perform moderate lifting (15-20 lbs). Ability to stand or sit for long periods of time on occasion. Reasonable accommodation will be made for otherwise qualified individuals with a disability.
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