ASBO International
This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions.
Responsibilities
Prepares monthly journal entries and reconciles general ledger accounts for all district funds:
General Fund
Associated Student Body (ASB) Fund
Capital Projects Fund
Debt Service Fund
Transportation Vehicle Fund
Reconciles all district bank accounts and financial records with the County Treasurer’s office; resolves outstanding warrants
Processes all revenue, including impact fees, donations, daily receipts, and cash transmittals
Serves as District contact for rules regarding donations and appropriate procedure for acceptance of funds
Administers, supports and provides training on the District’s cash receipting system
Uploads daily payment transactions District wide and reconciles to bank deposits for cash and credit cards
Prepares, reconciles and remits cash transmittals
Handles all accounts receivable functions including the billings, payments, reconciliation, control account and aging report
Reviews and processes payroll adjustments, verify account coding, and oversees federal grant time and effort reporting
Serves as lead contact and trainer for:
ASB Bookkeepers regarding ASB Fund accounting and compliance requirements
Administrative Secretaries on Business Office procedures
Conducts annual internal audits of ASB, school buildings and departments
Prepares budget transfers and assists with annual budget development, especially as it relates to ASB
Processes ASB accounts payable according to established District procedures; maintains contact with vendors to clarify ASB invoices; checks ASB invoices and matches with ASB purchase orders and receivers; resolves related issues
Processes ASB affidavits/requests for ASB warrant replacement and ASB warrant cancellations according to established procedures
Reviews accounts payable, including invoices and credit card transactions
Maintains the Business Services Accounting dashboard and District’s chart of accounts in compliance with state and district guidelines
Provides financial reports and supports to schools, departments, administrators, and the State Auditor’s Office
Files required sales, excise, and compensating tax returns and ensures ongoing compliance with applicable regulations
Develops financial spreadsheets and performs data analysis as needed
Assists in reviewing and improving internal financial and budgetary processes
Provides backup support to the Accounting Manager and Accounting Technician as needed
Participates in continuous improvement efforts to increase process efficiency
Participates in staff and department meetings
Performs other duties as assigned
Works collaboratively within the professional learning community of the school and district
Reports to work with regular and reliable attendance and punctuality
Upholds board policy, district and building policies and goals
Minimum Qualifications
Associate’s Degree in Accounting, Business, or related field
or
equivalent demonstrated knowledge and experience, which may include a combination of formal training and professional certification such as:
Certified School Business Specialist (CSBS) in Accounting from WASBO
Certified Public Finance Officer (CPFO) designation through GFOA
Completion of college-level accounting coursework
Accounting certificate from an accredited college or university
At least three (3) years of demonstrated experience performing accounting and related financial duties; including accounts payable, accounts receivable, bank reconciliations, cash receipting, financial reporting, and budgeting.
Preferred Qualifications
Prior experience working in a school district business services department
Experience and/or training with cultural, ethnic and language diversity
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Responsibilities
Prepares monthly journal entries and reconciles general ledger accounts for all district funds:
General Fund
Associated Student Body (ASB) Fund
Capital Projects Fund
Debt Service Fund
Transportation Vehicle Fund
Reconciles all district bank accounts and financial records with the County Treasurer’s office; resolves outstanding warrants
Processes all revenue, including impact fees, donations, daily receipts, and cash transmittals
Serves as District contact for rules regarding donations and appropriate procedure for acceptance of funds
Administers, supports and provides training on the District’s cash receipting system
Uploads daily payment transactions District wide and reconciles to bank deposits for cash and credit cards
Prepares, reconciles and remits cash transmittals
Handles all accounts receivable functions including the billings, payments, reconciliation, control account and aging report
Reviews and processes payroll adjustments, verify account coding, and oversees federal grant time and effort reporting
Serves as lead contact and trainer for:
ASB Bookkeepers regarding ASB Fund accounting and compliance requirements
Administrative Secretaries on Business Office procedures
Conducts annual internal audits of ASB, school buildings and departments
Prepares budget transfers and assists with annual budget development, especially as it relates to ASB
Processes ASB accounts payable according to established District procedures; maintains contact with vendors to clarify ASB invoices; checks ASB invoices and matches with ASB purchase orders and receivers; resolves related issues
Processes ASB affidavits/requests for ASB warrant replacement and ASB warrant cancellations according to established procedures
Reviews accounts payable, including invoices and credit card transactions
Maintains the Business Services Accounting dashboard and District’s chart of accounts in compliance with state and district guidelines
Provides financial reports and supports to schools, departments, administrators, and the State Auditor’s Office
Files required sales, excise, and compensating tax returns and ensures ongoing compliance with applicable regulations
Develops financial spreadsheets and performs data analysis as needed
Assists in reviewing and improving internal financial and budgetary processes
Provides backup support to the Accounting Manager and Accounting Technician as needed
Participates in continuous improvement efforts to increase process efficiency
Participates in staff and department meetings
Performs other duties as assigned
Works collaboratively within the professional learning community of the school and district
Reports to work with regular and reliable attendance and punctuality
Upholds board policy, district and building policies and goals
Minimum Qualifications
Associate’s Degree in Accounting, Business, or related field
or
equivalent demonstrated knowledge and experience, which may include a combination of formal training and professional certification such as:
Certified School Business Specialist (CSBS) in Accounting from WASBO
Certified Public Finance Officer (CPFO) designation through GFOA
Completion of college-level accounting coursework
Accounting certificate from an accredited college or university
At least three (3) years of demonstrated experience performing accounting and related financial duties; including accounts payable, accounts receivable, bank reconciliations, cash receipting, financial reporting, and budgeting.
Preferred Qualifications
Prior experience working in a school district business services department
Experience and/or training with cultural, ethnic and language diversity
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