Waubonsee Community College
Financial Aid Advisor - Scholarships
Waubonsee Community College, Sugar Grove, Illinois, United States, 60554
Overview
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success. Join our dynamic team as a Financial Aid Advisor - Scholarships. This full-time position on the Sugar Grove Campus offers a hybrid option and a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. The college emphasizes making a positive impact in the community and in the lives of students. Responsibilities
Support Financial Education and Outreach Services with a focus on Financial Aid and Financial Education literacy and advising. Serve as the primary contact and administrator for scholarships, HOUSE (housing insecurity outreach), and basic needs support, and provide support and backup to student support fund programs. Serve as the primary liaison for the Illinois House Act and other special aid initiatives, ensuring regulatory compliance, accurate reconciliation, and exceptional service to students and families. Act as the HOUSE Liaison for the Institution in fulfillment of Public Acts 102-1045 and 102-0083; lead the coordination of the HOUSE Care Team. Chair internal scholarship search committees and coordinate cross-departmental teams to meet deadlines and goals. Lead targeted selection processes (e.g., PTK, Lincoln Laureate, ICCTA) and collaborate with Marketing to publicize award recipients. Represent Financial Aid on external partnerships and community initiatives related to the Illinois House Act and housing insecurities at the request of the Financial Aid Director. Support HOUSE and Financial Aid Outreach initiatives, including workshops, seminars, classroom presentations, and one-on-one sessions to help students understand financial aid, scholarships, and student support resources. Direct the full life-cycle of all foundation, institutional, and private scholarships, from application design and marketing to awarding, reconciliation, and year-end audit. Reconcile all scholarship disbursements monthly and at fiscal year-end; initiate corrections to ensure compliance with state, federal, and institutional regulations. Perform course audits to ensure aid is only processed for classes required for a student’s degree. Provide high-level counseling to students and parents, review all aid documentation, and adjust awards per policy or student request. Review student and parent documentation to determine financial aid eligibility and ensure timely, accurate processing of aid applications. Maintain Scholarship databases, scholarship webpage, and announcements. Assist with preparing required reports and responding to audits from federal and state agencies; ensure compliance with applicable financial aid regulations. Stay current on federal and state regulations; update HOUSE SOP and related policy and procedure manuals accordingly. Prepare audit materials, run and refine Argos/Banner reports, and contribute to recruitment, admission, and retention initiatives. Assist with the collection and evaluation of feedback from financial aid outreach and HOUSE initiatives to assess program impact and improve student support efforts. Additional expectations:
Maintain periodic office hours at branch campuses; attend professional workshops; serve on institutional committees; perform other duties as assigned by the Financial Aid Leadership team. Minimum Qualifications
Bachelor’s degree in accounting, business, finance, or related field required. One year of related employment experience, including student outreach and workshop design, student coaching, or customer service. Knowledge of federal and state financial aid programs is preferred. Comfortable presenting to varying-sized audiences. MS Office skills, including Word, Excel, and PowerPoint. Good human relations, writing, and communication skills. Ability to work closely and confidentially with students. Good organizational skills. The ability to work independently and creatively. Willingness to work evenings, weekends, and offsite events. Bilingual Spanish/English desired. Application Documents
Cover Letter - Yes Resume - Yes References - Yes (Can be provided at interview) Transcripts - Yes (Can be provided at interview) Position Details
req2018 Grant Funded: No Compensation Range: 24.64 - 29.69 Compensation Type: Hourly Compensation: The pay for this position will be determined by your experience, education, and qualifications. Work Schedule: Varies 8:00 am-4:30 pm; one evening per week until 7:00 pm Work Hours: 40 hours/week Testing: Yes Targeted Hire Date: 10/20/2025 Benefits: See Benefits Page Special Instructions:
Please attach all required documents at the time of application. EOE, including disability and veteran.
#J-18808-Ljbffr
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success. Join our dynamic team as a Financial Aid Advisor - Scholarships. This full-time position on the Sugar Grove Campus offers a hybrid option and a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. The college emphasizes making a positive impact in the community and in the lives of students. Responsibilities
Support Financial Education and Outreach Services with a focus on Financial Aid and Financial Education literacy and advising. Serve as the primary contact and administrator for scholarships, HOUSE (housing insecurity outreach), and basic needs support, and provide support and backup to student support fund programs. Serve as the primary liaison for the Illinois House Act and other special aid initiatives, ensuring regulatory compliance, accurate reconciliation, and exceptional service to students and families. Act as the HOUSE Liaison for the Institution in fulfillment of Public Acts 102-1045 and 102-0083; lead the coordination of the HOUSE Care Team. Chair internal scholarship search committees and coordinate cross-departmental teams to meet deadlines and goals. Lead targeted selection processes (e.g., PTK, Lincoln Laureate, ICCTA) and collaborate with Marketing to publicize award recipients. Represent Financial Aid on external partnerships and community initiatives related to the Illinois House Act and housing insecurities at the request of the Financial Aid Director. Support HOUSE and Financial Aid Outreach initiatives, including workshops, seminars, classroom presentations, and one-on-one sessions to help students understand financial aid, scholarships, and student support resources. Direct the full life-cycle of all foundation, institutional, and private scholarships, from application design and marketing to awarding, reconciliation, and year-end audit. Reconcile all scholarship disbursements monthly and at fiscal year-end; initiate corrections to ensure compliance with state, federal, and institutional regulations. Perform course audits to ensure aid is only processed for classes required for a student’s degree. Provide high-level counseling to students and parents, review all aid documentation, and adjust awards per policy or student request. Review student and parent documentation to determine financial aid eligibility and ensure timely, accurate processing of aid applications. Maintain Scholarship databases, scholarship webpage, and announcements. Assist with preparing required reports and responding to audits from federal and state agencies; ensure compliance with applicable financial aid regulations. Stay current on federal and state regulations; update HOUSE SOP and related policy and procedure manuals accordingly. Prepare audit materials, run and refine Argos/Banner reports, and contribute to recruitment, admission, and retention initiatives. Assist with the collection and evaluation of feedback from financial aid outreach and HOUSE initiatives to assess program impact and improve student support efforts. Additional expectations:
Maintain periodic office hours at branch campuses; attend professional workshops; serve on institutional committees; perform other duties as assigned by the Financial Aid Leadership team. Minimum Qualifications
Bachelor’s degree in accounting, business, finance, or related field required. One year of related employment experience, including student outreach and workshop design, student coaching, or customer service. Knowledge of federal and state financial aid programs is preferred. Comfortable presenting to varying-sized audiences. MS Office skills, including Word, Excel, and PowerPoint. Good human relations, writing, and communication skills. Ability to work closely and confidentially with students. Good organizational skills. The ability to work independently and creatively. Willingness to work evenings, weekends, and offsite events. Bilingual Spanish/English desired. Application Documents
Cover Letter - Yes Resume - Yes References - Yes (Can be provided at interview) Transcripts - Yes (Can be provided at interview) Position Details
req2018 Grant Funded: No Compensation Range: 24.64 - 29.69 Compensation Type: Hourly Compensation: The pay for this position will be determined by your experience, education, and qualifications. Work Schedule: Varies 8:00 am-4:30 pm; one evening per week until 7:00 pm Work Hours: 40 hours/week Testing: Yes Targeted Hire Date: 10/20/2025 Benefits: See Benefits Page Special Instructions:
Please attach all required documents at the time of application. EOE, including disability and veteran.
#J-18808-Ljbffr