Inside Higher Ed
Financial Aid Advisor - Scholarships
Inside Higher Ed, Sugar Grove, Illinois, United States, 60554
Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here – join us today!
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.
Position: Financial Aid Advisor
Reports to: Financial Education & Outreach Coordinator. The Scholarships & Student Support Financial Aid Advisor serves as the primary contact and administrator for scholarships, housing insecurity outreach (HOUSE), and basic needs support, as well as providing support and backup to student support fund programs. The role serves as the primary liaison for the Illinois House Act and other special aid initiatives, ensuring regulatory compliance, accurate reconciliation, and exceptional service to students and families.
Responsibilities include:
Serve as the HOUSE Liaison for the Institution in fulfillment of Public Acts 102-1045 and 102-0083; coordinate the HOUSE Care Team.
Chair internal scholarship search committees and coordinate cross-departmental teams to meet deadlines and goals.
Lead targeted selection processes (e.g., PTK, Lincoln Laureate, ICCTA) and collaborate with Marketing to publicize award recipients.
Represent Financial Aid on external partnerships and community initiatives related to the Illinois House Act and housing insecurities.
Support HOUSE and Financial Aid Outreach initiatives, including workshops, seminars, classroom presentations, and one-on-one sessions.
Direct the full life-cycle of all foundation, institutional, and private scholarships, from application design and marketing to awarding, reconciliation, and year-end audit.
Reconcile all scholarship disbursements monthly and at fiscal year-end; initiate corrections to ensure compliance with regulations.
Perform course audits to ensure aid is only processed for classes required for a student’s degree.
Provide high-level counseling to students and parents, review all aid documentation, and adjust awards per policy or student request.
Review student and parent documentation to determine financial aid eligibility and ensure timely, accurate processing of aid applications.
Maintain scholarship databases, scholarship webpage, and announcements.
Assist with preparing required reports and responding to audits from federal and state agencies; ensure compliance with applicable financial aid regulations.
Stay current on federal and state regulations; update HOUSE SOP and related policy and procedure manuals accordingly.
Prepare audit materials, run and refine Argos/Banner reports, and contribute to recruitment, admission, and retention initiatives.
Assist with collecting and evaluating feedback from financial aid outreach and HOUSE initiatives to assess program impact and improve student support efforts.
Additional Expectations : Maintain periodic office hours at branch campuses; attend professional workshops; serve on institutional committees; perform other duties as assigned by the Financial Aid Leadership team.
Minimum Qualifications
Bachelor’s degree in accounting, business, finance, or related field required.
One year of related employment experience, including student outreach and workshop design, student coaching, or customer service.
Knowledge of federal and state financial aid programs is preferred.
Comfortable presenting to varying-sized audiences.
MS Office skills (Word, Excel, PowerPoint).
Strong human relations, writing, and communication skills; ability to work closely and confidentially with students.
Good organizational skills; ability to work independently and creatively.
Willingness to work evenings, weekends, and offsite events.
Bilingual Spanish/English desired.
Application Documents
Cover Letter
Resume
References (can be provided at interview)
Transcripts (can be provided at interview)
Position Details
Grant Funded: No
Compensation Range: 24.64 - 29.69 per hour
Work Schedule: Varies 8:00 am - 4:30 pm; one evening per week until 7:00 pm
Work Hours: 40 hours/week
Testing: Yes
Targeted Hire Date: 10/20/2025
Benefits: See Benefits Page
Special Instructions : Please attach all required documents at the time of application.
EOE, including disability and veteran
Seniority level
Entry level
Employment type
Full-time
Job function
Education and Training
Industries
Online Audio and Video Media
Seniority and job function sections are listed for reference and do not alter responsibilities above.
#J-18808-Ljbffr
Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.
Position: Financial Aid Advisor
Reports to: Financial Education & Outreach Coordinator. The Scholarships & Student Support Financial Aid Advisor serves as the primary contact and administrator for scholarships, housing insecurity outreach (HOUSE), and basic needs support, as well as providing support and backup to student support fund programs. The role serves as the primary liaison for the Illinois House Act and other special aid initiatives, ensuring regulatory compliance, accurate reconciliation, and exceptional service to students and families.
Responsibilities include:
Serve as the HOUSE Liaison for the Institution in fulfillment of Public Acts 102-1045 and 102-0083; coordinate the HOUSE Care Team.
Chair internal scholarship search committees and coordinate cross-departmental teams to meet deadlines and goals.
Lead targeted selection processes (e.g., PTK, Lincoln Laureate, ICCTA) and collaborate with Marketing to publicize award recipients.
Represent Financial Aid on external partnerships and community initiatives related to the Illinois House Act and housing insecurities.
Support HOUSE and Financial Aid Outreach initiatives, including workshops, seminars, classroom presentations, and one-on-one sessions.
Direct the full life-cycle of all foundation, institutional, and private scholarships, from application design and marketing to awarding, reconciliation, and year-end audit.
Reconcile all scholarship disbursements monthly and at fiscal year-end; initiate corrections to ensure compliance with regulations.
Perform course audits to ensure aid is only processed for classes required for a student’s degree.
Provide high-level counseling to students and parents, review all aid documentation, and adjust awards per policy or student request.
Review student and parent documentation to determine financial aid eligibility and ensure timely, accurate processing of aid applications.
Maintain scholarship databases, scholarship webpage, and announcements.
Assist with preparing required reports and responding to audits from federal and state agencies; ensure compliance with applicable financial aid regulations.
Stay current on federal and state regulations; update HOUSE SOP and related policy and procedure manuals accordingly.
Prepare audit materials, run and refine Argos/Banner reports, and contribute to recruitment, admission, and retention initiatives.
Assist with collecting and evaluating feedback from financial aid outreach and HOUSE initiatives to assess program impact and improve student support efforts.
Additional Expectations : Maintain periodic office hours at branch campuses; attend professional workshops; serve on institutional committees; perform other duties as assigned by the Financial Aid Leadership team.
Minimum Qualifications
Bachelor’s degree in accounting, business, finance, or related field required.
One year of related employment experience, including student outreach and workshop design, student coaching, or customer service.
Knowledge of federal and state financial aid programs is preferred.
Comfortable presenting to varying-sized audiences.
MS Office skills (Word, Excel, PowerPoint).
Strong human relations, writing, and communication skills; ability to work closely and confidentially with students.
Good organizational skills; ability to work independently and creatively.
Willingness to work evenings, weekends, and offsite events.
Bilingual Spanish/English desired.
Application Documents
Cover Letter
Resume
References (can be provided at interview)
Transcripts (can be provided at interview)
Position Details
Grant Funded: No
Compensation Range: 24.64 - 29.69 per hour
Work Schedule: Varies 8:00 am - 4:30 pm; one evening per week until 7:00 pm
Work Hours: 40 hours/week
Testing: Yes
Targeted Hire Date: 10/20/2025
Benefits: See Benefits Page
Special Instructions : Please attach all required documents at the time of application.
EOE, including disability and veteran
Seniority level
Entry level
Employment type
Full-time
Job function
Education and Training
Industries
Online Audio and Video Media
Seniority and job function sections are listed for reference and do not alter responsibilities above.
#J-18808-Ljbffr