Vaco Recruiter Services
Accounts Payable Specialist
Vaco Recruiter Services, Irvine, California, United States, 92713
Job Description:
As an Accounts Payable Specialist, you will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships. The ideal candidate will have significant experience with Accounts Receivable Processing (ARP) and a proven track record in handling high-volume transactions.
Key Responsibilities:
Invoice Processing:
Review, verify, and process a high volume of invoices and expense reports in accordance with company policies and procedures. Payment Processing:
Prepare and execute payments via checks, ACH, and other methods, ensuring timely and accurate disbursement of funds. Vendor Management:
Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies related to invoices or payments. Reconciliation:
Perform regular reconciliation of accounts payable transactions and vendor statements, investigating and resolving any discrepancies. Compliance:
Ensure compliance with internal controls, company policies, and regulatory requirements. Reporting:
Assist in the preparation of reports and summaries for management, including aging reports and expense analysis. Collaboration:
Work closely with other departments to support financial operations and resolve any issues related to accounts payable. Qualifications: Experience:
Minimum of 3 years of experience in accounts payable, with a strong background in Accounts Receivable Processing (ARP). Education:
Associate’s degree in Accounting, Finance, or a related field preferred. Relevant certifications are a plus. Skills:
Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Experience with ERP systems (e.g., SAP, Oracle) is highly desirable. Attention to Detail:
Strong analytical skills with a keen attention to detail and accuracy in handling financial transactions. Communication:
Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders. Organizational Skills:
Ability to manage multiple tasks and prioritize work in a fast-paced environment. Problem-Solving:
Strong problem-solving skills with a proactive approach to identifying and addressing issues.
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Review, verify, and process a high volume of invoices and expense reports in accordance with company policies and procedures. Payment Processing:
Prepare and execute payments via checks, ACH, and other methods, ensuring timely and accurate disbursement of funds. Vendor Management:
Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies related to invoices or payments. Reconciliation:
Perform regular reconciliation of accounts payable transactions and vendor statements, investigating and resolving any discrepancies. Compliance:
Ensure compliance with internal controls, company policies, and regulatory requirements. Reporting:
Assist in the preparation of reports and summaries for management, including aging reports and expense analysis. Collaboration:
Work closely with other departments to support financial operations and resolve any issues related to accounts payable. Qualifications: Experience:
Minimum of 3 years of experience in accounts payable, with a strong background in Accounts Receivable Processing (ARP). Education:
Associate’s degree in Accounting, Finance, or a related field preferred. Relevant certifications are a plus. Skills:
Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Experience with ERP systems (e.g., SAP, Oracle) is highly desirable. Attention to Detail:
Strong analytical skills with a keen attention to detail and accuracy in handling financial transactions. Communication:
Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders. Organizational Skills:
Ability to manage multiple tasks and prioritize work in a fast-paced environment. Problem-Solving:
Strong problem-solving skills with a proactive approach to identifying and addressing issues.
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