Accounts Payable/Accounts Receivable Specialist

Vaco is seeking a detail-oriented and organized Accounts Receivable/Accounts Payable Specialist.This role will support the financial operations of our property portfolio by managing AP and AR functions, including processing vendor invoices, managing collections, and reconciling accounts. The ideal candidate will have a strong background in real estate accounting, excellent organizational skills, and the ability to communicate effectively with both internal teams and external partners. Key Responsibilities: Accounts Payable Process and review high-volume vendor invoices, including coding to correct GL accounts and verifying approvals Perform 2- and 3-way matching for invoices, purchase orders, and delivery receipts to ensure accuracy Maintain vendor records, including W9s, contact details, and ACH information, and support 1099 reporting Process weekly payments through ACH, checks, and wire transfers, ensuring timely and accurate disbursements Handle property-related expense allocations, such as utilities and maintenance, across multiple properties Assist in month-end close by preparing AP accruals and ensuring all outstanding invoices are accounted for

Accounts Receivable Generate and send out invoices to tenants and other clients, ensuring all details align with lease terms or agreements Monitor and manage the AR aging report, proactively following up on overdue accounts to maintain steady cash flow Reconcile customer payments, including checks, ACH, and wire transfers, ensuring accurate recording in the accounting system Research and resolve discrepancies in tenant statements and respond to inquiries from tenants regarding account balances Collaborate with property managers to ensure timely collections and manage escalations for delinquent accounts Assist in preparing monthly AR reports for management review

General Accounting Support Perform monthly bank reconciliations for multiple properties, resolving any discrepancies Support property tax payment and reconciliation processes as needed Assist with year-end audits by providing necessary documentation and reconciliation summaries Collaborate with team members on ad hoc projects, financial analysis, and reporting

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