Western Reserve Academy
Accountant – Student Billing and Accounts Payable
Western Reserve Academy, Hudson, Ohio, United States, 44236
Overview
Position Summary:
Under the supervision of the CFOO and working closely with other department team members, the Accountant – Student Billing / Accounts Payable is responsible for supporting various Business Office functions. Primary focus of this role will center around student billing and collections, cash receipts, and accounts payable.
Responsibilities Student Billing
Utilizing the Veracross system, maintain all student billing functions including establishing autopayment and payment plan schedules, sending and monitoring monthly invoices.
Post all tuition and reconcile tuition GL accounts quarterly with enrollment data.
Post incidental charges to students’ accounts, including Campus Store charges, utilizing Lightspeed.
Perform collection functions to minimize any bad debt.
Confirm accuracy of enrollment contracts and reconcile student enrollment numbers with the Admission Office.
Record all cash receipts including tuition payments, summer program and facility rental payments, and gift/donation contributions.
Record all daily payment transactions for the campus store and department purchases.
Process tuition insurance refund payments in coordination with an outside partner, Dewar.
Provide exceptional customer service to parents and students related to all student billing matters.
Accounts Payable
Utilizing the Veracross system, process all invoices / credit memos for payment, ensuring proper authorizations and accounts are noted.
Generate appropriate A/P reports for approvals, check printing, and distribution.
Coordinate distribution and reconciliation of monthly utility bills for campus housed residents.
Reconcile open invoices to general ledger.
Coordinate employee reimbursements with payroll processing.
Issue and reconcile campus wide credit card charges and post corresponding journal entries.
Accurately maintain all electronic and hard copy vendor files.
Maintain petty cash for student activities and athletics.
Prepare and issue 1099s.
Requirements
Associate’s Degree in Accounting, Finance or related field or equivalent work experience.
3-5 years accounts receivable / accounts payable experience.
Experience in educational or not-for-profit organizations preferred.
Demonstrated ability to use basic software applications (i.e. Microsoft Excel, Word)
Experience with integrated software packages, preferably Veracross or similar
Strong organizational skills
Exceptional customer service skills
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Under the supervision of the CFOO and working closely with other department team members, the Accountant – Student Billing / Accounts Payable is responsible for supporting various Business Office functions. Primary focus of this role will center around student billing and collections, cash receipts, and accounts payable.
Responsibilities Student Billing
Utilizing the Veracross system, maintain all student billing functions including establishing autopayment and payment plan schedules, sending and monitoring monthly invoices.
Post all tuition and reconcile tuition GL accounts quarterly with enrollment data.
Post incidental charges to students’ accounts, including Campus Store charges, utilizing Lightspeed.
Perform collection functions to minimize any bad debt.
Confirm accuracy of enrollment contracts and reconcile student enrollment numbers with the Admission Office.
Record all cash receipts including tuition payments, summer program and facility rental payments, and gift/donation contributions.
Record all daily payment transactions for the campus store and department purchases.
Process tuition insurance refund payments in coordination with an outside partner, Dewar.
Provide exceptional customer service to parents and students related to all student billing matters.
Accounts Payable
Utilizing the Veracross system, process all invoices / credit memos for payment, ensuring proper authorizations and accounts are noted.
Generate appropriate A/P reports for approvals, check printing, and distribution.
Coordinate distribution and reconciliation of monthly utility bills for campus housed residents.
Reconcile open invoices to general ledger.
Coordinate employee reimbursements with payroll processing.
Issue and reconcile campus wide credit card charges and post corresponding journal entries.
Accurately maintain all electronic and hard copy vendor files.
Maintain petty cash for student activities and athletics.
Prepare and issue 1099s.
Requirements
Associate’s Degree in Accounting, Finance or related field or equivalent work experience.
3-5 years accounts receivable / accounts payable experience.
Experience in educational or not-for-profit organizations preferred.
Demonstrated ability to use basic software applications (i.e. Microsoft Excel, Word)
Experience with integrated software packages, preferably Veracross or similar
Strong organizational skills
Exceptional customer service skills
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