Accounts Payable Specialist

Our client, a well-established medical practice, is seeking a detail-oriented Accounts Payable Specialist to join their finance team. This role will be responsible for managing high-volume invoice processing, ensuring vendor accuracy, and supporting the overall efficiency of the AP function. Responsibilities: Verify and perform initial review on vendors’ legitimacy, including contracts, agreements, invoices, W-9s, and other supporting documents. Own and maintain vendor profiles within the accounting system and payment platforms. Perform daily AP duties by receiving, processing, verifying, and reconciling invoices (high volume — up to 80 invoices/day). Accurately assign bills to correct GL accounts and cost centers by evaluating invoice and expense reports. Ensure timely and accurate vendor payments via check, ACH, or wire transfer. Assist with month-end AP accrual procedures by preparing account assessments and monthly reports. Track, prepare, and issue 1099s and support annual 1099 reporting requirements. Assist with annual financial audits and ad-hoc regulatory audits, ensuring accurate and complete AP documentation. Collaborate with department heads to resolve discrepancies and support expense coding. Identify opportunities to continually improve the payment process, strengthen internal controls, and support automation initiatives. Required Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. Minimum of 2 years of accounts payable or business accounting experience, preferably in a healthcare or medical practice setting. High-volume AP processing experience required. Strong proficiency in Excel (formulas, functions, and data analysis). Experience with accounting and AP software such as Sage Intacct, SAP, or Concur strongly preferred. Strong analytical and data-gathering skills with extreme attention to detail. Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy. Professional communication skills and customer-service mindset when working with vendors and internal stakeholders. Solomon Page offers a comprehensive benefit program for hourly employees, including medical, dental, 401(k), direct deposit, and commuter benefits. Solomon Page is an equal opportunities employer and welcomes applications from diverse candidates.

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