Trelleborg Group
Overview
The Accounts Payable Specialist fills a dual role in our facility. This role will perform accurate and timely vouchering of invoices received for our supply chain management business unit. They will also act as our front desk receptionist, greeting guests and providing basic back-office coordination support as needed. This is a highly visible role within our organization as the individual in this role will collaborate across all internal departments. Communication, customer service, problem solving, and a high level of attention to detail are essential for success. Responsibilities
Review all invoices for appropriate documentation and approval prior to payment. Process all invoices within the JD Edwards and Basware systems. Maintain a high volume of invoices (averaging more than 25k per year). Maintain all accounts payable reports, spreadsheets and corporate accounts payable files. Research variances between purchase orders and invoices by contacting the buyer. Receive and file invoices electronically; pick up and distribute mail to the appropriate department. Post invoices timely to ensure vendors are paid within agreed terms. Process weekly payments via ACH and wire transactions; process foreign currency wires monthly. Code debit invoices (e.g., freight, services, and sales and use tax). Assist with month-end closing tasks. Review vendor month-end statements and contact vendors if any invoices are missing. Review unvouchered liability report quarterly to ensure receipts are matched to PO invoices. Education and Experience
Associate degree or equivalent, or one or more years of related experience or training, or an equivalent combination of education and experience. One to three years of accounts payable experience preferred. Experience with Accounting ERP Systems (JD Edwards experience preferred). Experience with MS Word, Excel, and PowerPoint; knowledge of formulas and VLOOKUP in Excel preferred. Competencies
Excellent interpersonal and communication skills with internal and external vendors. Ability to prioritize month-end tasks and maintain high-quality work. Collaborates effectively with internal business functions to resolve issues and increase cross-functional effectiveness. Ability to make sound decisions; positive attitude and team player. Excellent customer service skills; able to meet deadlines. Additional Information
Greet visitors at the reception desk and act as building point of contact for electronic guest registry. Coordinate department communications, monthly announcements, and site-wide updates. Coordinate department lunches and company events as needed. Maintain maintenance services for company pool vehicle as needed. Assist with sending sales and use tax documents to vendors as requested if qualified for exemption. Communicate vendor updates to bank information with the controller as needed. Location and Employment Details
Fort Wayne, IN Seniority level: Entry level Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Industrial Machinery Manufacturing Apply here! Referrals increase your chances of interviewing at Trelleborg Group by 2x
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The Accounts Payable Specialist fills a dual role in our facility. This role will perform accurate and timely vouchering of invoices received for our supply chain management business unit. They will also act as our front desk receptionist, greeting guests and providing basic back-office coordination support as needed. This is a highly visible role within our organization as the individual in this role will collaborate across all internal departments. Communication, customer service, problem solving, and a high level of attention to detail are essential for success. Responsibilities
Review all invoices for appropriate documentation and approval prior to payment. Process all invoices within the JD Edwards and Basware systems. Maintain a high volume of invoices (averaging more than 25k per year). Maintain all accounts payable reports, spreadsheets and corporate accounts payable files. Research variances between purchase orders and invoices by contacting the buyer. Receive and file invoices electronically; pick up and distribute mail to the appropriate department. Post invoices timely to ensure vendors are paid within agreed terms. Process weekly payments via ACH and wire transactions; process foreign currency wires monthly. Code debit invoices (e.g., freight, services, and sales and use tax). Assist with month-end closing tasks. Review vendor month-end statements and contact vendors if any invoices are missing. Review unvouchered liability report quarterly to ensure receipts are matched to PO invoices. Education and Experience
Associate degree or equivalent, or one or more years of related experience or training, or an equivalent combination of education and experience. One to three years of accounts payable experience preferred. Experience with Accounting ERP Systems (JD Edwards experience preferred). Experience with MS Word, Excel, and PowerPoint; knowledge of formulas and VLOOKUP in Excel preferred. Competencies
Excellent interpersonal and communication skills with internal and external vendors. Ability to prioritize month-end tasks and maintain high-quality work. Collaborates effectively with internal business functions to resolve issues and increase cross-functional effectiveness. Ability to make sound decisions; positive attitude and team player. Excellent customer service skills; able to meet deadlines. Additional Information
Greet visitors at the reception desk and act as building point of contact for electronic guest registry. Coordinate department communications, monthly announcements, and site-wide updates. Coordinate department lunches and company events as needed. Maintain maintenance services for company pool vehicle as needed. Assist with sending sales and use tax documents to vendors as requested if qualified for exemption. Communicate vendor updates to bank information with the controller as needed. Location and Employment Details
Fort Wayne, IN Seniority level: Entry level Employment type: Full-time Job function: Accounting/Auditing and Finance Industries: Industrial Machinery Manufacturing Apply here! Referrals increase your chances of interviewing at Trelleborg Group by 2x
#J-18808-Ljbffr