Wharton-Smith, Inc.
Posted Wednesday, August 20, 2025 at 4:00 AM
Position Overview:
Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for an
Administrative Assistant
position for our office located in
Palm Beach Gardens, FL . Primary Responsibilities: Contribute to team effort by accomplishing related results Organize and schedule meetings Manage office shared calendar Plan, coordinate, and finalize details for travel arrangements, as needed Receive, sort, log and distribute incoming mail & packages (check mail daily) Send out mail/UPS/FedEx packages, as needed Order & maintain office supplies, cleaning supplies, etc. Occupy the reception desk – answer and direct phone calls and greet guests Research and update contact lists Assist with various print, copy, and scan projects Assist with delivering bids, as needed Support office and field staff, as needed Assist with event planning (i.e. order food, make purchases, etc.) Other tasks as assigned by manager Requirements: Proven experience as an administrative assistant or office admin assistant Handle sensitive information in a confidential manner Ability to effectively prioritize and execute tasks independently Dedication to completing projects in a timely manner Excellent telephone etiquette, written, and interpersonal skills Detail orientated and organized Knowledge of office management systems and procedures Working knowledge of office equipment Proficient in Microsoft Word, Excel, PowerPoint and Outlook Ability to perform routine functions on the Internet Must have the ability to comply with company policies and procedures Valid Driver’s License Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position #J-18808-Ljbffr
Administrative Assistant
position for our office located in
Palm Beach Gardens, FL . Primary Responsibilities: Contribute to team effort by accomplishing related results Organize and schedule meetings Manage office shared calendar Plan, coordinate, and finalize details for travel arrangements, as needed Receive, sort, log and distribute incoming mail & packages (check mail daily) Send out mail/UPS/FedEx packages, as needed Order & maintain office supplies, cleaning supplies, etc. Occupy the reception desk – answer and direct phone calls and greet guests Research and update contact lists Assist with various print, copy, and scan projects Assist with delivering bids, as needed Support office and field staff, as needed Assist with event planning (i.e. order food, make purchases, etc.) Other tasks as assigned by manager Requirements: Proven experience as an administrative assistant or office admin assistant Handle sensitive information in a confidential manner Ability to effectively prioritize and execute tasks independently Dedication to completing projects in a timely manner Excellent telephone etiquette, written, and interpersonal skills Detail orientated and organized Knowledge of office management systems and procedures Working knowledge of office equipment Proficient in Microsoft Word, Excel, PowerPoint and Outlook Ability to perform routine functions on the Internet Must have the ability to comply with company policies and procedures Valid Driver’s License Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position #J-18808-Ljbffr