Wharton-Smith, Inc.
Wharton-Smith, Inc. is hiring: Administrative Assistant in Palm Beach Gardens
Wharton-Smith, Inc., Palm Beach Gardens, FL, United States
Posted Wednesday, August 20, 2025 at 4:00 AM
Position Overview:
Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for an Administrative Assistant position for our office located in Palm Beach Gardens, FL.
Primary Responsibilities:
- Contribute to team effort by accomplishing related results
- Organize and schedule meetings
- Manage office shared calendar
- Plan, coordinate, and finalize details for travel arrangements, as needed
- Receive, sort, log and distribute incoming mail & packages (check mail daily)
- Send out mail/UPS/FedEx packages, as needed
- Order & maintain office supplies, cleaning supplies, etc.
- Occupy the reception desk – answer and direct phone calls and greet guests
- Research and update contact lists
- Assist with various print, copy, and scan projects
- Assist with delivering bids, as needed
- Support office and field staff, as needed
- Assist with event planning (i.e. order food, make purchases, etc.)
- Other tasks as assigned by manager
Requirements:
- Proven experience as an administrative assistant or office admin assistant
- Handle sensitive information in a confidential manner
- Ability to effectively prioritize and execute tasks independently
- Dedication to completing projects in a timely manner
- Excellent telephone etiquette, written, and interpersonal skills
- Detail orientated and organized
- Knowledge of office management systems and procedures
- Working knowledge of office equipment
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook
- Ability to perform routine functions on the Internet
- Must have the ability to comply with company policies and procedures
- Valid Driver’s License