Coastaltechcorp
Executive Assistant – CFO & Marketing
Coastaltechcorp, Vero Beach, Florida, United States, 32966
The selected applicant will provide clerical, accounting, marketing documents creation, file management and other miscellaneous support to the Chief Financial Officer and Marketing Team of Coastal Tech.
MINIMUM QUALIFICATIONS
Proven experience providing executive assistant support in a high-demand environment
Ability to work independently with minimal supervision; a proactive, self-starting attitude is crucial
Strong customer service skills with a focus on internal and external stakeholders at all levels
Excellent organizational and multitasking abilities, with a proven record of managing competing priorities
Proficient in Microsoft Office Suite, Microsoft Teams and WebEx. Ability to become proficient in management of Deltek and other appliable accounting platforms.
Experience managing complex calendars and tracking multiple schedules
Strong written and oral communication skills, with attention to detail in all forms of documentation
Ability to exercise good judgment, especially when addressing urgent calendar changes or issues
Skilled in problem-solving and providing solutions to administrative challenges
Ability to work effectively in a team environment, providing recommendations for improvement in administrative processes
Flexible work schedule, including availability for nights, weekends, and holidays as needed
Ability to work both onsite and remotely with a high degree of productivity and professionalism
SKILLS AND EXPERIENCE
Experience performing budgeting and accounting on construction or engineering projects for public and private sector
Experience with creating, editing, and styling Coastal Tech marketing materials/ responses to specific requests for qualifications and requests for information in response to public sector and private sector clients
RESPONSIBILITES
The ideal candidate will have a proven ability to provide executive-level administrative support, work independently, and manage multiple tasks in a fast-paced environment
This role includes working closely with senior leadership and contributing to the overall success of Coastal Tech’s mission
Provide administrative support to executive staff, including managing office operations such as budgeting, personnel records, and payroll
Perform independent research and prepare summary tables, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, Deltek and Adobe Acrobat
Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency
Maintain confidentiality and safeguard sensitive and private information in accordance with Coastal Tech standards
Coordinate President and CFO personnel matters, including file compliance, operating methods, and travel plans
Summarize lengthy documents and briefs executive staff on routine and high-priority matters
Maintain proficiency in electronic records and presentation tracking systems
OTHER Job Location: Vero Beach or Melbourne, FL (or remote as approved by President)
Starting Pay: Commensurate with experience and qualifications
Hours: Varied, or full-time as agreed upon with CFO
Must be able to push/pull/lift up to 50 lbs.
Must be able to move up to 50 lbs. up and down stairs.
TO APPLY Job open: 10/03/2025 Job Close: Upon hired (stop accepting resumes) Send Resume: 1) email: afontaine@coastaltechcorp.com; or 2) mail: 3625 20th Street, Vero Beach, FL 32960
PLEASE INCLUDE JOB NUMBER ON RESUME Coastal Technology Corporation (Coastal Tech) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran’s status, or disability status.
#J-18808-Ljbffr
MINIMUM QUALIFICATIONS
Proven experience providing executive assistant support in a high-demand environment
Ability to work independently with minimal supervision; a proactive, self-starting attitude is crucial
Strong customer service skills with a focus on internal and external stakeholders at all levels
Excellent organizational and multitasking abilities, with a proven record of managing competing priorities
Proficient in Microsoft Office Suite, Microsoft Teams and WebEx. Ability to become proficient in management of Deltek and other appliable accounting platforms.
Experience managing complex calendars and tracking multiple schedules
Strong written and oral communication skills, with attention to detail in all forms of documentation
Ability to exercise good judgment, especially when addressing urgent calendar changes or issues
Skilled in problem-solving and providing solutions to administrative challenges
Ability to work effectively in a team environment, providing recommendations for improvement in administrative processes
Flexible work schedule, including availability for nights, weekends, and holidays as needed
Ability to work both onsite and remotely with a high degree of productivity and professionalism
SKILLS AND EXPERIENCE
Experience performing budgeting and accounting on construction or engineering projects for public and private sector
Experience with creating, editing, and styling Coastal Tech marketing materials/ responses to specific requests for qualifications and requests for information in response to public sector and private sector clients
RESPONSIBILITES
The ideal candidate will have a proven ability to provide executive-level administrative support, work independently, and manage multiple tasks in a fast-paced environment
This role includes working closely with senior leadership and contributing to the overall success of Coastal Tech’s mission
Provide administrative support to executive staff, including managing office operations such as budgeting, personnel records, and payroll
Perform independent research and prepare summary tables, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, Deltek and Adobe Acrobat
Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency
Maintain confidentiality and safeguard sensitive and private information in accordance with Coastal Tech standards
Coordinate President and CFO personnel matters, including file compliance, operating methods, and travel plans
Summarize lengthy documents and briefs executive staff on routine and high-priority matters
Maintain proficiency in electronic records and presentation tracking systems
OTHER Job Location: Vero Beach or Melbourne, FL (or remote as approved by President)
Starting Pay: Commensurate with experience and qualifications
Hours: Varied, or full-time as agreed upon with CFO
Must be able to push/pull/lift up to 50 lbs.
Must be able to move up to 50 lbs. up and down stairs.
TO APPLY Job open: 10/03/2025 Job Close: Upon hired (stop accepting resumes) Send Resume: 1) email: afontaine@coastaltechcorp.com; or 2) mail: 3625 20th Street, Vero Beach, FL 32960
PLEASE INCLUDE JOB NUMBER ON RESUME Coastal Technology Corporation (Coastal Tech) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran’s status, or disability status.
#J-18808-Ljbffr