Inside Higher Ed
Executive Assistant to the Vice President for Research
Inside Higher Ed, Kennesaw, Georgia, us, 30156
Executive Assistant to the Vice President for Research
Location:
Kennesaw, Georgia |
Job ID:
291063 |
Employment:
Full-Time, Regular
Kennesaw State University is seeking an Executive Assistant to support the Vice President for Research. The role requires a proactive, detail-oriented individual who can manage complex calendars, coordinate travel, and serve as the primary point of contact for internal and external stakeholders.
Job Summary Provides executive-level support to the Vice President for Research and related leaders. Interacts regularly with visitors, university executives, Regents representatives, government officials, faculty, staff, and students. Advises and counsels executive staff as directed by the leader.
Responsibilities
Serves as primary scheduling contact with campus and external community, managing conflicting priorities.
Maintains active calendars and keeps executives informed about upcoming appointments, meetings, and events.
Compiles materials, agendas, meeting minutes, collateral, and other documentation for executives.
Prepares travel arrangements and itineraries.
Submits travel authority requests and reimbursement statements, ensuring accurate recordkeeping.
Coordinates signature and redistribution of documents as needed.
Maintains office filing system and organizes pertinent institutional documents.
Organizes in-office meetings and events with multiple staff levels and stakeholders.
Serves as liaison to the Executive’s leadership teams by organizing, coordinating, and overseeing special projects.
Works independently on projects from conception to completion.
Performs a wide variety of administrative support tasks, including screening, responding to, and distributing incoming communications.
Acts as primary resource for purchasing and procurement requirements for the department.
Prepares and edits correspondence, communications, presentations, and other documents with an understanding of sensitive and confidential material.
Creates and updates a variety of standard and ad hoc reports per established timelines.
Assists executives with personnel initiatives, including job postings, approval chain follow-up, hiring committee arrangements, and interview scheduling.
Interacts with external clients as a positive representative of the University.
Education & Experience
Bachelor’s degree from an accredited institution or an equivalent combination of education and experience.
Five (5) years of executive-level administrative support experience.
Preferred: Advanced degree in a related field.
Salary Budgeted salary range is $63,840 to $70,000. Offers are based on relevant experience.
Skills & Abilities
Adaptable to quickly changing circumstances.
Self-starter with initiative.
Builds relationships and coordinates with internal staff at all levels.
Handles multiple tasks or projects simultaneously, meeting assigned deadlines.
Excellent interpersonal, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills.
Proficient with Microsoft Office suite.
Strong attention to detail and follow-up skills.
Strong customer service skills, phone and e‑mail etiquette.
Maintains confidentiality and ethical conduct.
Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work, and study.
Background Check
Credit Report
Standard Enhanced
Education
Other Information
This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P‑Card).
This position may travel 1% – 24% of the time.
This position does not require security clearance.
#J-18808-Ljbffr
Kennesaw, Georgia |
Job ID:
291063 |
Employment:
Full-Time, Regular
Kennesaw State University is seeking an Executive Assistant to support the Vice President for Research. The role requires a proactive, detail-oriented individual who can manage complex calendars, coordinate travel, and serve as the primary point of contact for internal and external stakeholders.
Job Summary Provides executive-level support to the Vice President for Research and related leaders. Interacts regularly with visitors, university executives, Regents representatives, government officials, faculty, staff, and students. Advises and counsels executive staff as directed by the leader.
Responsibilities
Serves as primary scheduling contact with campus and external community, managing conflicting priorities.
Maintains active calendars and keeps executives informed about upcoming appointments, meetings, and events.
Compiles materials, agendas, meeting minutes, collateral, and other documentation for executives.
Prepares travel arrangements and itineraries.
Submits travel authority requests and reimbursement statements, ensuring accurate recordkeeping.
Coordinates signature and redistribution of documents as needed.
Maintains office filing system and organizes pertinent institutional documents.
Organizes in-office meetings and events with multiple staff levels and stakeholders.
Serves as liaison to the Executive’s leadership teams by organizing, coordinating, and overseeing special projects.
Works independently on projects from conception to completion.
Performs a wide variety of administrative support tasks, including screening, responding to, and distributing incoming communications.
Acts as primary resource for purchasing and procurement requirements for the department.
Prepares and edits correspondence, communications, presentations, and other documents with an understanding of sensitive and confidential material.
Creates and updates a variety of standard and ad hoc reports per established timelines.
Assists executives with personnel initiatives, including job postings, approval chain follow-up, hiring committee arrangements, and interview scheduling.
Interacts with external clients as a positive representative of the University.
Education & Experience
Bachelor’s degree from an accredited institution or an equivalent combination of education and experience.
Five (5) years of executive-level administrative support experience.
Preferred: Advanced degree in a related field.
Salary Budgeted salary range is $63,840 to $70,000. Offers are based on relevant experience.
Skills & Abilities
Adaptable to quickly changing circumstances.
Self-starter with initiative.
Builds relationships and coordinates with internal staff at all levels.
Handles multiple tasks or projects simultaneously, meeting assigned deadlines.
Excellent interpersonal, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills.
Proficient with Microsoft Office suite.
Strong attention to detail and follow-up skills.
Strong customer service skills, phone and e‑mail etiquette.
Maintains confidentiality and ethical conduct.
Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work, and study.
Background Check
Credit Report
Standard Enhanced
Education
Other Information
This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P‑Card).
This position may travel 1% – 24% of the time.
This position does not require security clearance.
#J-18808-Ljbffr