Botany and Plant Pathology Department at Purdue University
Assistant to the Dean
Botany and Plant Pathology Department at Purdue University, West Lafayette, Indiana, United States, 47907
Job Summary
Provide a wide range of administrative support for an Associate/Assistant Dean, Department Head or Senior Director (M6). Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. What You\'ll Be Doing
Conserve senior leader or executive’s time by reading, researching, and routing correspondence. Draft and edit communications; conduct research and prepare reports and presentations. Maintain executive’s calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available. Exercise discretion and independent judgment to collect and analyze information requests and identify trends. Respond to non-routine inquiries and issues from internal and external sources. Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures. Coordinate the logistics of various programs, projects, workshops, events, and presentations. Monitor operating budget and maintain financial records for administrative support operations. Update and maintain databases, websites, and mailing lists. May mentor and train lower level support staff. About Us
The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world\u2019s most influential universities. What We\'re Looking For
Education and Experience: Bachelor\u2019s degree in Communications, Business Administration, Management, or a related field One (1) year of experience in a senior or lead administrative support role An equivalent combination of education and experience may also be considered Skills Needed
Excellent written, verbal and interpersonal communication skills Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality Strong organizational and time management skills and attention to detail Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs Skilled in interpreting policies and procedures to proactively resolve issues Ability to identify problems, generate ideas for improvement, and implement or recommend solutions Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information
Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/ Purdue will not sponsor employment authorization for this position A background check will be required for employment in this position FLSA: Exempt (Not Eligible For Overtime) Retirement Eligibility: Defined Contribution Waiting Period Purdue University is an EO/EA University FLSA Status
Exempt Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries Higher Education
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Provide a wide range of administrative support for an Associate/Assistant Dean, Department Head or Senior Director (M6). Maximize the effectiveness of department operational processes and communications. Serve as a liaison with multiple contacts internal and external to the University. Facilitate communication, plan events, draft and edit various documents, schedule meetings and manage executive's calendar. Coordinate special projects involving independent research and work with all levels of internal management and staff. What You\'ll Be Doing
Conserve senior leader or executive’s time by reading, researching, and routing correspondence. Draft and edit communications; conduct research and prepare reports and presentations. Maintain executive’s calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available. Exercise discretion and independent judgment to collect and analyze information requests and identify trends. Respond to non-routine inquiries and issues from internal and external sources. Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures. Coordinate the logistics of various programs, projects, workshops, events, and presentations. Monitor operating budget and maintain financial records for administrative support operations. Update and maintain databases, websites, and mailing lists. May mentor and train lower level support staff. About Us
The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world\u2019s most influential universities. What We\'re Looking For
Education and Experience: Bachelor\u2019s degree in Communications, Business Administration, Management, or a related field One (1) year of experience in a senior or lead administrative support role An equivalent combination of education and experience may also be considered Skills Needed
Excellent written, verbal and interpersonal communication skills Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality Strong organizational and time management skills and attention to detail Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs Skilled in interpreting policies and procedures to proactively resolve issues Ability to identify problems, generate ideas for improvement, and implement or recommend solutions Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information
Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/ Purdue will not sponsor employment authorization for this position A background check will be required for employment in this position FLSA: Exempt (Not Eligible For Overtime) Retirement Eligibility: Defined Contribution Waiting Period Purdue University is an EO/EA University FLSA Status
Exempt Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries Higher Education
#J-18808-Ljbffr