Accounts Payable Manager

Position: Accounts Payable Manager Department: Finance Reports To: Controller Direct Reports: Reconciliation Manager, Bookkeeper, Accounting/Billing Coordinator (subject to change) Org Tier Level: Finance Department – Accounts Payable Division, Division Head Location: Howell, NJ (Office-based) Job Type: Full-time | Hours: 9 AM – 5 PM EST About Chai Vision: Chai Vision is a fast-growing e-commerce company managing a dynamic portfolio of direct-to-consumer (DTC) brands across high-impact categories, including fitness and wellness, kids and toys, home furniture, pet care, camping, and supplements. Role Purpose: The Accounts Payable Manager role exists to ensure accurate, efficient, and timely management of all billing operations at Chai Vision. Who You Are: You thrive in high-growth, multi-brand eCommerce environments You balance precision payments with efficiency, ensuring billing operations are both accurate and timely You’re collaborative and detail-oriented, with strong communication skills across departments You adapt quickly to evolving processes and new systems You bring proven experience in accounts payable, financial operations, and related fields You’re outcome-focused, organized, and driven to reduce errors and inefficiencies You have 2-3 years of proven experience as an AP Manager or equivalent role You have ideally completed a business or accounting degree or equivalent education What You’ll Do: Execute billing and payment processes that align with Chai Vision’s financial strategy Support continuous improvement in accounts payable practices Pay vendors with approved Tuesday payments sheet Manage invoicing across Amazon Vendor Central, wholesalers, and retail clients Ensure timely and accurate collections to maintain cash flow targets Reconcile vendor accounts and resolve discrepancies efficiently Pay vendors sometimes immediately upon verification of bills Pay US and International Contractors via Wire or other software used to process payments Manage and oversee money transfers for our International payroll accounts Ensure credit card accounts are reconciled and paid timely Work with Department Heads regarding what is needed from them to reconcile credit cards Effectively manage 3 payables staff ensuring accurate and timely entries in the accounting system U.S. state tax report preparation, review and general compliance oversight Set standards for financial data quality and reporting integrity; ensure compliance with internal policies Manage the creation, organization and oversight of SOPs for Accounts Payable Division Ensure that any responsibilities of the AP Division are properly documented regarding process that require cross-department overlap Opening new credit cards Understand and implement best practices in credit card point systems Implement best practices in maintaining AP and banking systems and processes Act as an extension of the Controller, assisting with any and all Department needs Process refunds for rebates and returns Manage payments safely for overseas employees Implement safety procedures to protect from fraud Track ytd expenses and see where we are spending year-over-year Shop for best business insurance and present options annually Oversight vs. Doing: Oversight: track overdue balances and set priority payments Doing: Process payments, apply payments, and maintain records in accounting systems Team Collaboration: Partner with Finance and Operations teams to streamline billing workflows Provide visibility into billing performance and cash outflow for leadership Tool/Platform Ownership: Maintain and optimize accounting system processes for billing on QuickBooks, Sage Intacct, bank sites, credit sites and vendor sites Performance Reporting: Deliver weekly/monthly reports on payables, collections status, and overdue balances Success Metrics: Close month in 10 days Achieve 98%+ invoicing and payment accuracy rate Produce reports to assist Controller and Senior Management Maintain 100% compliance with audit and record-keeping standards Deliver payments and reports within deadlines (weekly/monthly) Pay overseas staff using Payoneer, PayPal and other approved systems Cross-Functional Relationships: Finance (payments, reconciliation, reporting) Operations (reconcile and reimburse employee expenses) Customer Service (issue resolution for invoicing/payment disputes) External Partners (Amazon Vendor Central, wholesalers, retail accounts) IT Vendor Human Resources - Obtaining approvals for making contractor payments and payments to overseas payroll accounts Tools & Systems: QuickBooks, commercial banking platforms, credit card platforms, various Google sheets, Sage Intacct, Microsoft Office Accountability & Rhythm: Daily: Microsoft Teams updates, bills payment, email updates Weekly: Finance Team meeting, Weekly Wins reporting Monthly: Close accounting month by 10th of the following month Annual: Assist with banking audit and external CPA reviews Location, Type & Hours: Location: Howell, NJ (Office-based) Job Type: Full-time Hours: Standard business hours (9 AM – 5 PM EST)

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