Simon Property Group
Overview
Primary Purpose This position serves as the Specialty Leasing department’s administrative support; responsible for collecting and processing all monthly rent, sales and overage rent, processing all lease agreements through Salesforce and to the tenants, maintaining all tenant files, and assisting with lease negotiations and enforcement of mall rules and regulations with all temporary tenants. Responsibilities
Entering all Specialty Leasing (SL) lease agreements into the SLIM system and tracking of said agreements. This includes reviewing, renewing and approving the milestones of lease agreements, keeping milestones current weekly in Salesforce and entering Tenant Open dates in Salesforce. Printing, mailing, and receiving tenant execution of lease agreements. Obtaining and processing all monthly temporary tenant sales and overage rent; ensuring payments are received on time. Review and update Financial Reports related to rent processing, including weekly review of accounts receivable, reconciliation of tenant accounts/balances, security deposit refunds, rent rolls, etc. Set up and maintain LL tracking forms, tenant files, certificates of insurance, tenant sales, copies of monthly rent and overage rent payments in an organized manner. Answer telephone and handle incoming calls for the SL department and the Specialty Leasing Manager. Assist with enforcing mall and lease required rules and regulations, initiate lease violation and default letters to SL tenants; collect and deposit late fees and fines and initiate cancellation and termination notifications, where applicable. Assist with SL lease negotiations and renewals and tenant set-ups, as directed. Coordinate all tenant-related functions to maintain a quality program, including work orders, signage, tenant set ups, visual merchandising and take downs as directed. Minimum Job Requirements
Skills, Knowledge and Abilities: Excellent communication skills (telephone, written and interpersonal) Excellent organizational skills Working knowledge of Microsoft Word and Excel, Lotus Notes, Adobe and Internet Software General bookkeeping and accounting skills Ability to understand financial reports and extract information Ability to maintain confidentiality with particular regard to mall and tenant information and company financial information Independent planning, prioritizing and administrative abilities Diplomacy Typing 65 – 75 WPM Required Experience And Education
3 to 5 years of office administrative experience High School Diploma or equivalent Some college or professional school preferred Problem Solving Environment
The majority of tasks require independent planning and prioritization. The Specialty Leasing Administrative Assistant must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Employment details
Employment type: Full-time Job function: Sales and Management Industries: Real Estate and Retail Location: Sawgrass Mills, Sunrise, FL
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Primary Purpose This position serves as the Specialty Leasing department’s administrative support; responsible for collecting and processing all monthly rent, sales and overage rent, processing all lease agreements through Salesforce and to the tenants, maintaining all tenant files, and assisting with lease negotiations and enforcement of mall rules and regulations with all temporary tenants. Responsibilities
Entering all Specialty Leasing (SL) lease agreements into the SLIM system and tracking of said agreements. This includes reviewing, renewing and approving the milestones of lease agreements, keeping milestones current weekly in Salesforce and entering Tenant Open dates in Salesforce. Printing, mailing, and receiving tenant execution of lease agreements. Obtaining and processing all monthly temporary tenant sales and overage rent; ensuring payments are received on time. Review and update Financial Reports related to rent processing, including weekly review of accounts receivable, reconciliation of tenant accounts/balances, security deposit refunds, rent rolls, etc. Set up and maintain LL tracking forms, tenant files, certificates of insurance, tenant sales, copies of monthly rent and overage rent payments in an organized manner. Answer telephone and handle incoming calls for the SL department and the Specialty Leasing Manager. Assist with enforcing mall and lease required rules and regulations, initiate lease violation and default letters to SL tenants; collect and deposit late fees and fines and initiate cancellation and termination notifications, where applicable. Assist with SL lease negotiations and renewals and tenant set-ups, as directed. Coordinate all tenant-related functions to maintain a quality program, including work orders, signage, tenant set ups, visual merchandising and take downs as directed. Minimum Job Requirements
Skills, Knowledge and Abilities: Excellent communication skills (telephone, written and interpersonal) Excellent organizational skills Working knowledge of Microsoft Word and Excel, Lotus Notes, Adobe and Internet Software General bookkeeping and accounting skills Ability to understand financial reports and extract information Ability to maintain confidentiality with particular regard to mall and tenant information and company financial information Independent planning, prioritizing and administrative abilities Diplomacy Typing 65 – 75 WPM Required Experience And Education
3 to 5 years of office administrative experience High School Diploma or equivalent Some college or professional school preferred Problem Solving Environment
The majority of tasks require independent planning and prioritization. The Specialty Leasing Administrative Assistant must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Employment details
Employment type: Full-time Job function: Sales and Management Industries: Real Estate and Retail Location: Sawgrass Mills, Sunrise, FL
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