Simon Property Group
Administrator, Specialty Leasing page is loaded## Administrator, Specialty Leasinglocations:
Sunrise, FLtime type:
Full timeposted on:
Posted Todayjob requisition id:
R12648**Job Location:**Sawgrass Mills**PRIMARY PURPOSE:**
This position serves as the Specialty Leasing department’s administrative support; responsible for collecting and processing all monthly rent, sales and overage rent, processing all lease agreements through Salesforce and to the tenants, maintaining all tenant files, and assisting with lease negotiations and enforcement of mall rules and regulations with all temporary tenants.**PRINCIPAL RESPONSIBILITIES:**
Entering all Specialty Leasing (SL) lease agreements into the SLIM system and tracking of said agreements.
This includes reviewing, renewing and approving the milestones of lease agreements, keeping milestones current weekly in Salesforce and entering Tenant Open dates in Salesforce.
Is responsible for printing, mailing, and receiving tenant execution of lease agreements.
Obtains and processes all monthly temporary tenant sales and overage rent; and insures payments are received on time.
Reviews and updates Financial Reports related to rent processing.
This includes weekly review of accounts receivables, reconciliation of tenant accounts/balances, security deposit refunds, rent rolls, etc.
Sets up and maintains LL tracking forms, tenant files, certificates of insurance, tenant sales, copies of monthly rent and overage rent payments in an organized manner.
Answers telephone and handles incoming calls for the SL department and the Specialty Leasing Manager.
Assists with enforcing mall and lease required rules and regulations, initiates lease violation and default letters to SL tenants; collects and deposits late fees and fines and initiates cancellation and termination notifications, where applicable.
Assists with SL lease negotiations and renewals and tenant set-ups, as directed.
Coordinate all tenant-related functions in order to maintain a quality program.
This includes work orders, signage, tenant set ups, visual merchandising and take downs as directed.**MINIMUM JOB REQUIREMENTS:****Skills, Knowledge and Abilities:**
Excellent communication skills (telephone, written and interpersonal)
Excellent organizational skills
Working knowledge of Microsoft Word and Excel, Lotus Notes, Adobe and
Internet Software
General bookkeeping and accounting skills
Ability to understand financial reports and extract information
Ability to maintain confidentiality with particular regard to mall and tenant information
and company financial information
Independent planning, prioritizing and administrative abilities.
DiplomacyTyping 65 – 75 WPM**Required Experience and Education:**
3 to 5 years of office administrative experience
High School Diploma or equivalent
Some college or professional school preferred**Problem Solving Environment:**
The majority of tasks require independent planning and prioritization. The Specialty Leasing Administrative Assistant must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.Simon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.If you require assistance or need to request an accommodation due to a disability, please email CandidateAccommodations@simon.com. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response. #J-18808-Ljbffr
Sunrise, FLtime type:
Full timeposted on:
Posted Todayjob requisition id:
R12648**Job Location:**Sawgrass Mills**PRIMARY PURPOSE:**
This position serves as the Specialty Leasing department’s administrative support; responsible for collecting and processing all monthly rent, sales and overage rent, processing all lease agreements through Salesforce and to the tenants, maintaining all tenant files, and assisting with lease negotiations and enforcement of mall rules and regulations with all temporary tenants.**PRINCIPAL RESPONSIBILITIES:**
Entering all Specialty Leasing (SL) lease agreements into the SLIM system and tracking of said agreements.
This includes reviewing, renewing and approving the milestones of lease agreements, keeping milestones current weekly in Salesforce and entering Tenant Open dates in Salesforce.
Is responsible for printing, mailing, and receiving tenant execution of lease agreements.
Obtains and processes all monthly temporary tenant sales and overage rent; and insures payments are received on time.
Reviews and updates Financial Reports related to rent processing.
This includes weekly review of accounts receivables, reconciliation of tenant accounts/balances, security deposit refunds, rent rolls, etc.
Sets up and maintains LL tracking forms, tenant files, certificates of insurance, tenant sales, copies of monthly rent and overage rent payments in an organized manner.
Answers telephone and handles incoming calls for the SL department and the Specialty Leasing Manager.
Assists with enforcing mall and lease required rules and regulations, initiates lease violation and default letters to SL tenants; collects and deposits late fees and fines and initiates cancellation and termination notifications, where applicable.
Assists with SL lease negotiations and renewals and tenant set-ups, as directed.
Coordinate all tenant-related functions in order to maintain a quality program.
This includes work orders, signage, tenant set ups, visual merchandising and take downs as directed.**MINIMUM JOB REQUIREMENTS:****Skills, Knowledge and Abilities:**
Excellent communication skills (telephone, written and interpersonal)
Excellent organizational skills
Working knowledge of Microsoft Word and Excel, Lotus Notes, Adobe and
Internet Software
General bookkeeping and accounting skills
Ability to understand financial reports and extract information
Ability to maintain confidentiality with particular regard to mall and tenant information
and company financial information
Independent planning, prioritizing and administrative abilities.
DiplomacyTyping 65 – 75 WPM**Required Experience and Education:**
3 to 5 years of office administrative experience
High School Diploma or equivalent
Some college or professional school preferred**Problem Solving Environment:**
The majority of tasks require independent planning and prioritization. The Specialty Leasing Administrative Assistant must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.Simon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.If you require assistance or need to request an accommodation due to a disability, please email CandidateAccommodations@simon.com. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response. #J-18808-Ljbffr