Aston Carter
URGENT Accounts Payable Specialist - Contract/Temp Role
Job Description
We are seeking a detail‑oriented and reliable Accounts Payable Clerk to join our finance team at our Chesapeake, VA office. This role is responsible for processing vendor invoices, reconciling statements, and ensuring timely and accurate payments. The ideal candidate will have strong organizational skills, a keen eye for discrepancies, and a commitment to maintaining financial accuracy and compliance. The ideal candidate will thrive in a fast‑paced dealership environment and bring a proactive approach to manage the AP function.
Responsibilities
Review, verify, and process vendor invoices and expense reports.
Match purchase orders and receiving documents to invoices.
Coordinate with service and parts departments to verify charges.
Reconcile vendor statements and resolve discrepancies.
Maintain vendor files and update contact/payment information.
Prepare and execute check runs, ACH payments, and wire transfers.
Assist with month‑end closing and accruals.
Respond to vendor inquiries and maintain positive relationships.
Ensure compliance with company policies and IRS regulations.
Support audits by providing documentation and transaction history.
Perform other duties as assigned.
Essential Skills
2 years of accounts payable processing experience handling 600 invoices a month.
Basic proficiency in Excel.
Strong customer service skills, especially in interacting with salespeople, vendors, and customers.
Experience in invoice processing and reconciliation.
Additional Skills & Qualifications
Experience with accounts receivable and posting cash.
Proficiency in Excel, including vlookups and pivot tables.
Automotive industry or software experience (e.g., CDK).
Work Environment The work schedule is Monday through Friday, from 8:00 AM to 4:30 or 5:00 PM. This role involves working directly with the Controller and supporting the team through an FMLA gap.
Job Type & Location This is a Contract position based out of Chesapeake, Virginia.
Contact Me! Catherine Sullivan
Pay and Benefits The pay range for this position is $21.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Chesapeake,VA.
Application Deadline This position is anticipated to close on Oct 20, 2025.
Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr
Responsibilities
Review, verify, and process vendor invoices and expense reports.
Match purchase orders and receiving documents to invoices.
Coordinate with service and parts departments to verify charges.
Reconcile vendor statements and resolve discrepancies.
Maintain vendor files and update contact/payment information.
Prepare and execute check runs, ACH payments, and wire transfers.
Assist with month‑end closing and accruals.
Respond to vendor inquiries and maintain positive relationships.
Ensure compliance with company policies and IRS regulations.
Support audits by providing documentation and transaction history.
Perform other duties as assigned.
Essential Skills
2 years of accounts payable processing experience handling 600 invoices a month.
Basic proficiency in Excel.
Strong customer service skills, especially in interacting with salespeople, vendors, and customers.
Experience in invoice processing and reconciliation.
Additional Skills & Qualifications
Experience with accounts receivable and posting cash.
Proficiency in Excel, including vlookups and pivot tables.
Automotive industry or software experience (e.g., CDK).
Work Environment The work schedule is Monday through Friday, from 8:00 AM to 4:30 or 5:00 PM. This role involves working directly with the Controller and supporting the team through an FMLA gap.
Job Type & Location This is a Contract position based out of Chesapeake, Virginia.
Contact Me! Catherine Sullivan
Pay and Benefits The pay range for this position is $21.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Chesapeake,VA.
Application Deadline This position is anticipated to close on Oct 20, 2025.
Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr