PIMS
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Accounts Receivable Specialist
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PIMS . PIMS is a full-service marketing support company with a global reach, offering end-to-end solutions to empower our clients to put their best brand forward. We specialize in beauty, fashion, fragrance, skin care, toys, food, and adult beverage industries, with many premium campaigns supported by our team. We are seeking a high-energy AR Specialist who is passionate about exceeding expectations, able to anticipate and provide solutions, and effective with cross-functional teams. Responsibilities Generate and issue customer invoices in accordance with company billing schedules and contract terms. Record and apply incoming payments via checks, ACH, wires, and credit card transactions accurately and promptly. Monitor customer accounts to ensure timely collection of outstanding balances. Follow up on past-due invoices via email and phone communication. Perform daily and monthly AR reconciliations and assist with resolving discrepancies. Maintain accurate AR ageing reports and escalate delinquent accounts as necessary. Collaborate with Sales, Customer Service, and other departments to resolve billing or payment issues. Ensure proper documentation for revenue recognition and payment application in the ERP system (e.g., NetSuite). Assist with month-end closing tasks, including reporting, accruals, and account reconciliations. Provide supporting documentation for audits and assist with compliance requests. Identify opportunities to improve AR processes, cash flow forecasting, and internal controls. Support Billing as needed. Input vendor bills for specific third-party vendors. Comply with financial policies and regulations and other duties as assigned. What makes you tick… Associate degree in Accounting, Finance, or related field (bachelor’s preferred). 3+ years of proven experience in Accounts Receivable or general accounting. Proficiency in NetSuite and Microsoft Excel required. Solid understanding of AR principles and revenue accounting best practices. High attention to detail with excellent data entry and analytical skills. Strong organizational and time management abilities. Ability to manage multiple priorities in a fast-paced environment. Professional and effective communication skills—both written and verbal. Proficiency with Microsoft Office required. Customer service mindset with a problem-solving approach. Excellent communication skills both written and verbal, and great interpersonal skills. Results-driven and patient, with a high degree of attention to detail and trustworthiness. Functional requirements Organizational skills (prioritize, plan, assign, and control). Good analytical and planning skills. Strong reasoning and problem-solving skills. Relationship building, negotiation, and closing. Job details Seniority level: Mid-Senior level Employment type: Full-time Job function: Accounting/Auditing, Finance, and General Business Industries: Advertising Services, Consumer Services, and Transportation, Logistics, Supply Chain and Storage Why PIMS Opportunity to grow as the firm grows. Paid Time Off: Vacation, Personal Days, Floating Holidays, including your Birthday. 401k with company match & profit sharing. Fun company functions and team activities. PIMS Inc. is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at PIMS are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, family or parental status, sexual orientation, national origin, or any other status protected by law.
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Accounts Receivable Specialist
role at
PIMS . PIMS is a full-service marketing support company with a global reach, offering end-to-end solutions to empower our clients to put their best brand forward. We specialize in beauty, fashion, fragrance, skin care, toys, food, and adult beverage industries, with many premium campaigns supported by our team. We are seeking a high-energy AR Specialist who is passionate about exceeding expectations, able to anticipate and provide solutions, and effective with cross-functional teams. Responsibilities Generate and issue customer invoices in accordance with company billing schedules and contract terms. Record and apply incoming payments via checks, ACH, wires, and credit card transactions accurately and promptly. Monitor customer accounts to ensure timely collection of outstanding balances. Follow up on past-due invoices via email and phone communication. Perform daily and monthly AR reconciliations and assist with resolving discrepancies. Maintain accurate AR ageing reports and escalate delinquent accounts as necessary. Collaborate with Sales, Customer Service, and other departments to resolve billing or payment issues. Ensure proper documentation for revenue recognition and payment application in the ERP system (e.g., NetSuite). Assist with month-end closing tasks, including reporting, accruals, and account reconciliations. Provide supporting documentation for audits and assist with compliance requests. Identify opportunities to improve AR processes, cash flow forecasting, and internal controls. Support Billing as needed. Input vendor bills for specific third-party vendors. Comply with financial policies and regulations and other duties as assigned. What makes you tick… Associate degree in Accounting, Finance, or related field (bachelor’s preferred). 3+ years of proven experience in Accounts Receivable or general accounting. Proficiency in NetSuite and Microsoft Excel required. Solid understanding of AR principles and revenue accounting best practices. High attention to detail with excellent data entry and analytical skills. Strong organizational and time management abilities. Ability to manage multiple priorities in a fast-paced environment. Professional and effective communication skills—both written and verbal. Proficiency with Microsoft Office required. Customer service mindset with a problem-solving approach. Excellent communication skills both written and verbal, and great interpersonal skills. Results-driven and patient, with a high degree of attention to detail and trustworthiness. Functional requirements Organizational skills (prioritize, plan, assign, and control). Good analytical and planning skills. Strong reasoning and problem-solving skills. Relationship building, negotiation, and closing. Job details Seniority level: Mid-Senior level Employment type: Full-time Job function: Accounting/Auditing, Finance, and General Business Industries: Advertising Services, Consumer Services, and Transportation, Logistics, Supply Chain and Storage Why PIMS Opportunity to grow as the firm grows. Paid Time Off: Vacation, Personal Days, Floating Holidays, including your Birthday. 401k with company match & profit sharing. Fun company functions and team activities. PIMS Inc. is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at PIMS are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, family or parental status, sexual orientation, national origin, or any other status protected by law.
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