The University of Texas at Austin
Overview
Job Posting Title: Financial Analyst - Hybrid Hiring Department: Payroll Services Location: UT MAIN CAMPUS Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Open To: All Applicants Position Duration: Expected to Continue Job Details: General Notes — Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university. Our Insurance Team is responsible for deducting, remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. We ensure compliance with federal, state and university laws and guidelines. This position offers a hybrid work option with a flexible schedule during standard business hours. Purpose: Responsible for payroll administration, accounting, compliance, reporting and analysis for the State of Texas and UT System Group Insurance programs.
Responsibilities
Process and ensure the timeliness and accuracy of payroll deductions. Responsible for monthly benefit accounting closeout process including reporting, vouchers and remittances for the UT System Group Insurance Programs for UT Austin employees, Retirees, Surviving Dependents and Graduate Student Fellows.
Review insurance related payroll processing reports and run integrations as needed to support payroll processing. Coordinate with Human Resources, the UT-System Office of Employee Benefits, Academic Health Plans, and the eBITS technical team to resolve issues.
Provide customer support related to payroll deductions. Process payroll adjustments and refunds for insurance adjustments.
Analyze system requirements and business process changes needed to comply with laws and policies. Collaborate with team members to gain efficiencies in workflow. Help evaluate, test and implement changes as needed.
Reconcile consolidated bill and insurance remittance accounts to the general ledger balance on a monthly basis, resolve issues, and prepare adjusting journal entries, payroll adjustments and refunds, as required, to ensure financial integrity and accuracy of employee records.
Remit premiums monthly for the UT System Group Insurance Programs for UT Austin employees, Retirees, Surviving Dependents and Graduate Student Fellows.
Remit premiums monthly for the Academic Health Plan for UT Austin graduate student employees and fellows.
Other related duties as assigned.
Qualifications
Bachelor’s Degree with related experience in Finance, Accounting, or Business Administration and at least 5 years of experience in finance or accounting with experience in planning, forecasting and financial analysis.
Proven ability to provide outstanding customer service in a large organization.
Professional demeanor with experience employing diplomacy, discretion, and confidentiality in all business matters.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with DEFINE, Workday, and/or Benefitfocus.
Fluent in Spanish.
Salary Range $55,000
Working Conditions
Standard office conditions
Manual dexterity
Daily use of a keyboard and desktop computer
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important Applicant Instructions For applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
For Current university employees and contingent workers: You MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link, and update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. Additionally, you must respond to the application questions and upload any additional Required Materials noted above.
Employment Eligibility & Compliance Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer: The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form and present acceptable documents no later than the third day of employment. Failure to do so will result in loss of employment.
E-Verify: UT Austin uses E-Verify to check work authorization for all new hires. The university’s ID number for E-Verify is 854197. For more information, see the E-Verify posters and Right to Work posters (English/Spanish) linked in the original posting.
Compliance: Employees may be required to report violations of law under Title IX and the Clery Act. If identified as a Campus Security Authority, you will be notified and provided resources for reporting. See HOP-3031 for details. Access the most recent Annual Security and Fire Safety report through University Compliance Services or the campus portal.
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Job Posting Title: Financial Analyst - Hybrid Hiring Department: Payroll Services Location: UT MAIN CAMPUS Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Open To: All Applicants Position Duration: Expected to Continue Job Details: General Notes — Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees. Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university. Our Insurance Team is responsible for deducting, remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. We ensure compliance with federal, state and university laws and guidelines. This position offers a hybrid work option with a flexible schedule during standard business hours. Purpose: Responsible for payroll administration, accounting, compliance, reporting and analysis for the State of Texas and UT System Group Insurance programs.
Responsibilities
Process and ensure the timeliness and accuracy of payroll deductions. Responsible for monthly benefit accounting closeout process including reporting, vouchers and remittances for the UT System Group Insurance Programs for UT Austin employees, Retirees, Surviving Dependents and Graduate Student Fellows.
Review insurance related payroll processing reports and run integrations as needed to support payroll processing. Coordinate with Human Resources, the UT-System Office of Employee Benefits, Academic Health Plans, and the eBITS technical team to resolve issues.
Provide customer support related to payroll deductions. Process payroll adjustments and refunds for insurance adjustments.
Analyze system requirements and business process changes needed to comply with laws and policies. Collaborate with team members to gain efficiencies in workflow. Help evaluate, test and implement changes as needed.
Reconcile consolidated bill and insurance remittance accounts to the general ledger balance on a monthly basis, resolve issues, and prepare adjusting journal entries, payroll adjustments and refunds, as required, to ensure financial integrity and accuracy of employee records.
Remit premiums monthly for the UT System Group Insurance Programs for UT Austin employees, Retirees, Surviving Dependents and Graduate Student Fellows.
Remit premiums monthly for the Academic Health Plan for UT Austin graduate student employees and fellows.
Other related duties as assigned.
Qualifications
Bachelor’s Degree with related experience in Finance, Accounting, or Business Administration and at least 5 years of experience in finance or accounting with experience in planning, forecasting and financial analysis.
Proven ability to provide outstanding customer service in a large organization.
Professional demeanor with experience employing diplomacy, discretion, and confidentiality in all business matters.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with DEFINE, Workday, and/or Benefitfocus.
Fluent in Spanish.
Salary Range $55,000
Working Conditions
Standard office conditions
Manual dexterity
Daily use of a keyboard and desktop computer
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important Applicant Instructions For applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
For Current university employees and contingent workers: You MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link, and update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. Additionally, you must respond to the application questions and upload any additional Required Materials noted above.
Employment Eligibility & Compliance Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer: The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form and present acceptable documents no later than the third day of employment. Failure to do so will result in loss of employment.
E-Verify: UT Austin uses E-Verify to check work authorization for all new hires. The university’s ID number for E-Verify is 854197. For more information, see the E-Verify posters and Right to Work posters (English/Spanish) linked in the original posting.
Compliance: Employees may be required to report violations of law under Title IX and the Clery Act. If identified as a Campus Security Authority, you will be notified and provided resources for reporting. See HOP-3031 for details. Access the most recent Annual Security and Fire Safety report through University Compliance Services or the campus portal.
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